Accounts Receivable Specialist

CellGate Access Control Systems; Carrollton (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

CellGate Access Control Systems is seeking an experienced Accounts Receivable Clerk to manage collections, billing reconciliation, and cash flow improvements.

Responsibilities include invoicing, aging analysis, and proactive customer outreach to reduce outstanding balances, with coordination across sales and operations. Relocation to Carrollton, TX is required.

Qualifications

• Experience in AR with invoice posting and cash applications.
• Knowledge of basic accounting principles and credit practices.
• Strong data entry and numerical accuracy.

Responsibilities

• Facilitate payment of invoices due by sending reminders and contacting clients.
• Analyze aging reports and prioritize collection efforts to improve metrics.
• Outbound calling to customers regarding past due accounts (60+ calls daily).
• Maintain detailed collection notes and customer communication records.
• Use SAGE 100 or similar accounting software for invoice management.
• Collaborate with sales and operations to resolve issues.
• Process payments, apply cash receipts, and reconcile customer accounts.
• Prepare bills, invoices and bank deposits.
• Reconcile AR ledger and ensure postings are accurate.
• Verify discrepancies and resolve billing issues.
• Generate financial statements and AR reports.

Skills

Accounts receivable experience

A/R management

Data entry

MS Office

Customer service

English proficiency

Credit & collections

Tools

SAGE 100

Job description

We\'re seeking an experienced Accounts Receivable Clerk to manage collections, customer payment follow-up, and billing reconciliation. This role requires strong interpersonal communication skills and a hands-on approach to reducing outstanding balances and improving cash flow.

Responsibilities

• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Analyzing aging reports and prioritizing collection efforts to improve DSO and CEI metrics
• Proactive outbound calling to customers regarding past due accounts (60+ calls daily)
• Maintaining detailed collection notes and customer communication records
• Working in SAGE 100 or similar accounting software for invoice management
• Collaborating with sales and operations teams to resolve customer issues
• Processing payments, applying cash receipts, and reconciling customer accounts
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies and resolve clients’ billing issues
• Generate financial statements and reports detailing accounts receivable status

Skills

• Proven working experience as accounts receivable clerk, accounts receivable manager or accountant
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• Credit and collection experience preferred.

Ability to Relocate:

• Carrollton, TX 75006: Relocate before starting work (Required)