Accounts Receivable Project Staff Accountant

NREL; United States; Remote; USD 66,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement plan

PTO and holidays

Tuition reimbursement

Job summary

National Laboratory of the Rockies (NLR) is seeking a Staff Accountant for the Accounts Receivable Team. The role supports GAAP-compliant financial reporting, project setup, and billing for federal and commercial contracts.

You will work with Oracle and IPAC/G-Invoicing processes, coordinating with principal investigators, project teams, and finance colleagues to ensure accurate reconciliations and timely invoicing. A Bachelor's degree and 2+ years of relevant experience are required.

Qualifications

• Relevant Bachelor's Degree and 2+ years of experience or equivalent education/experience.
• Master's Degree or equivalent education/experience is acceptable.

Responsibilities

• Review contracts and funding documents for accurate project setup, billing, and reporting.
• Prepare accurate invoices with supporting documentation for contractual requirements.
• Perform federal billing activities in IPAC and G-Invoicing systems.
• Monitor project costs, receivables, and aging to identify issues and support timely resolution.
• Support month-end close with reconciliations and journal entries.

Skills

Accounts receivable

Federal billing

IPAC

G-Invoicing

Excel

Communication

Education

Bachelor's degree in accounting/finance/business

Master's degree (optional)

Tools

Oracle

Job description

Posting Title Accounts Receivable Project Staff Accountant . Location Remote . Position Type Regular . Hours Per Week 40 .

Working at NLR Join the National Laboratory of the Rockies (NLR), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NLR stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions. Our work helps strengthen U.S. industries, support job creation, and promote national economic growth. At NLR, you'll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being.

Job Description

NLR is seeking a Staff Accountant to join the Accounts Receivable Team within the Office of the Chief Financial Officer (OCFO). Reporting to the Accounts Receivable Manager, this position supports general accounting, federal and commercial billing, financial reporting, account reconciliation, research, and issue resolution. The role helps ensure compliance with generally accepted accounting principles (GAAP), applicable laws and regulations, U.S. Department of Energy (DOE) contractual requirements, and NLR and Alliance for Energy Innovation, LLC. policies and procedures.

Key Duties

• Review and analyze customer contracts, funding documents, and cost plans to support accurate project setup, billing, and reporting.
• Complete SPP project setup in Oracle, ensuring appropriate accounting and reporting treatment and compliance with A-123 internal control requirements.
• Monitor and analyze project costs, customer advances, receivable balances, and aging to identify issues and support timely resolution.
• Prepare accurate routine and complex invoices with supporting documentation tailored to contractual and customer requirements.
• Perform federal billing activities in the Intra-Governmental Payment and Collection (IPAC) system and G-Invoicing, including transaction preparation, submission, reconciliation, monitoring, and settlement support.
• Coordinate with federal trading partners and internal stakeholders to research and resolve billing discrepancies, maintain required documentation, and support compliance with interagency agreements and federal requirements.
• Perform balance-sheet and other account reconciliations, analyze discrepancies and variances, and assist with timely resolution of reconciling items.
• Partner with Principal Investigators, project teams, customers, and finance colleagues to provide timely, accurate service on accounts receivable matters, including project reconciliations, aging, billing, and reporting.
• Support month-end close by reconciling transactions, confirming the completeness and accuracy of accounting records, and preparing manual journal entries with appropriate documentation.
• Conduct accounting research and financial analysis, identify root causes, and develop practical solutions to accounting, system, process, and customer issues.
• Support testing, implementation, and migration activities in Oracle and other financial applications; validate results and document outcomes.
• Prepare, review, and update accounting desk procedures; support the adoption of new processes, tools, and techniques.
• Help maintain effective internal controls and compliance with financial operations policies and procedures.
• Support cash-management activities, including the daily review of banking activity.
• Perform other accounting and financial operations duties as assigned.

The successful candidate is a detail-oriented, collaborative professional who takes initiative, thinks critically, and approaches challenges with curiosity and sound judgment. Strong Microsoft Excel skills are essential, including the ability to organize and analyze financial data, perform reconciliations, identify discrepancies, and develop efficient, well-controlled solutions. Experience with accounts receivable, federal billing, IPAC, G-Invoicing, Oracle, or comparable financial systems is highly valued. The ideal candidate communicates clearly, manages competing priorities, delivers responsive customer service, and is committed to continuous learning and growth within the finance organization.

Basic Qualifications

Relevant Bachelor's Degree and 2 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree or equivalent relevant education/experience. General knowledge and application of technical standards, principles, theories and techniques. Frequent application of industry concepts and principles. General knowledge of laws, regulations, principles, procedures and practices related to specific field. Skilled in problem solving, written and verbal communication. Ability to use various computer software programs. * Must meet educational requirements prior to employment start date.

Additional Required Qualifications

• Clearance: Must be able to obtain and maintain a DOE (L or Q) security clearance and SCI access. SCI access may require a polygraph examination. Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE O 472.2A for additional information. Bachelor's degree in accounting, finance, business administration, or a related field, plus two years of relevant accounting or financial operations experience. Advanced skillset in Microsoft Excel. Demonstrated experience in complex billing roles and accounts reconciliation, identifying discrepancies and developing efficient, well‑controlled solutions. Prior accounts receivable experience.

Preferred Qualifications

• Experience with federal billing, IPAC, G-Invoicing, Oracle, or comparable financial systems.
• Prior experience navigating federal partnerships.

Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Professional II / Annual Salary Range: $66,400 - $109,600

Benefits Summary

• Benefits include medical, dental, and vision insurance; short*-and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*.
• NLR employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component.
• Some positions may be eligible for relocation expense reimbursement.
• Limited-term positions are not eligible for long-term disability or tuition reimbursement.
• * Based on eligibility rules

Badging Requirement

NLR is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NLR is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug. If you are offered employment at NLR, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

E-Verify

E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish. E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Reasonable Accommodations

The National Laboratory of the Rockies (NLR) is the U.S. Department of Energy's primary national laboratory for critical minerals, energy innovation, and energy security. With locations in Golden and Boulder, Colorado, Fairbanks, Alaska, and a satellite office in Washington, D.C., NLR bridges foundational research with practical applications to develop and bring to scale new energy materials and technologies that lower energy costs, drive economic growth, and deliver abundant and reliable energy. NLR is subject to Department of Energy (DOE) access restrictions.

Drug Free Workplace

NLR is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug. If you are offered employment at NLR, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.