Accounts Receivable Coordinator

Vesta Property Services Inc; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Vesta Property Services Inc seeks an Accounts Receivable Specialist to manage payments, postings, and reconciliations for owner accounts. You will verify transactions, maintain receivable records, and support collections while communicating with internal teams and owners.

The role requires 2–5 years in accounting/finance, strong Excel and office software skills, and a Bachelor’s degree or equivalent AR experience. On-site position with a collaborative Eagle Pride culture and growth opportunities.

Qualifications

• 2–5 years accounting/finance experience
• Able to meet deadlines and multitask in a fast-paced environment
• Strong oral and written communication skills
• Experience with community association management software is a plus
• Bachelor’s degree in business administration, accounting or finance, or 2+ years AR experience

Responsibilities

• Post payments by recording cash, checks, and credit card transactions
• Update receivables by totaling unpaid invoices
• Maintain records and prepare reports on receivables
• Investigate account discrepancies and resolve deductions
• Assist with collections and communication with customers and departments

Skills

Accounting

Finance

Deadline-driven

Communication skills

Microsoft Office

Education

Bachelor's degree in business admin/accounting/finance

2+ years AR/accounting experience

Tools

Accounting software

Microsoft Excel

Job description

COMPANY OVERVIEW: Together We Soar!Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces.Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!JOB SUMMARY: Your Flight Plan!The Accounts Receivable Specialist is accountable for all processes and workflow that lead to the timely payments of owner payments. Workflow will include accurate and timely processing, audit, documentation, owners’ communication, and payment management of all owner accounts.RESPONSIBILITIES AND DUTIES: Ready to Fly!Posts customer payments by recording cash, checks, and credit card transactions.Posts revenues by verifying and entering transactions from lock box and local deposits.Updates receivables by totaling unpaid invoices.Maintains records by microfilming invoices, debits, and credits.Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.Resolves valid or authorized deductions by entering adjusting entries.Resolves invalid or unauthorized deductions by following pending deductions procedures.Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.Protects organization's value by keeping information confidential.Create collection reports.REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed!2 to 5 years of accounting or finance experienceAbility to meet deadlines, and multitask in a fast-paced environmentExcellent oral and written communication skillsProficient in Microsoft OfficeCommunity Association Management accounting software experience a plusBachelor’s degree in business administration, accounting, finance or minimum two years of accounting/accounts receivable experienceOccasional travel may be requiredPHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest!This is a largely sedentary roleThis job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Ability to lift up to 15 lbsBENEFITS: The Perks of Eagle Pride!At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!AAP/EEO StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.DRUG FREE WORKPLACEIn compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.OTHER DUTIES MAY BE ASSIGNEDThe above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.