Billing / Accounts Receivable Clerk

TERRESTRIS, LLC; Springfield (VA); On-site; USD 38,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid leave

Professional development

Job summary

Terrestris, LLC is seeking an Accounts Receivable Clerk to join our Finance & Accounting team in a growing government contracting environment. This entry- to mid-level role covers invoice preparation, payment processing, reconciliations, collections support, and financial recordkeeping, with collaboration across Project Managers, Contracts, and Program Management.

The ideal candidate is detail-oriented, organized, and eager to learn, with 1+ year in AR or related fields or relevant coursework.

Qualifications

• High school diploma or equivalent required.
• 1+ year in accounts receivable, billing, accounting, bookkeeping, finance, or related field OR relevant coursework.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational and time-management skills.

Responsibilities

• Prepare, process, and distribute customer invoices accurately and on schedule.
• Review invoices and supporting documentation for completeness and accuracy.
• Enter accounts receivable transactions into the accounting system.
• Record and apply customer payments to the appropriate accounts.
• Monitor outstanding receivables and follow up on past-due accounts.
• Maintain accurate customer records and supporting documentation.
• Assist with monthly, quarterly, and year-end close activities.
• Coordinate with project teams to resolve billing issues.
• Assist with tracking invoices, payments, and expenses.

Skills

Detail-oriented

Excel

Time management

Independent worker

Written communication

Verbal communication

Education

High school diploma or equivalent

Associate or Bachelor degree in Accounting/Finance

Tools

Deltek Costpoint

Unanet

QuickBooks

NetSuite

Sage

Microsoft Dynamics

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Accounts Receivable Clerk to join our Finance & Accounting team. This is an excellent opportunity for an entry-level to mid-level accounting professional looking to build a career in a growing government contracting environment.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Accounts Receivable Clerk at Terrestris do?

The Accounts Receivable Clerk will support the company's daily accounts receivable and billing operations, including invoice preparation, payment processing, account reconciliation, collections support, financial recordkeeping, and customer account maintenance, and expense processing. The ideal candidate is detail-oriented, organized, dependable, comfortable working with numbers, and eager to learn. We are open to candidates with a range of experience, from those beginning their accounting careers to professionals with several years of accounts receivable or billing experience.

What does a typical day look like for an Accounts Receivable Clerk?

You will:

• Prepare, process, and distribute customer invoices accurately and on schedule.
• Review invoices and supporting documentation for completeness and accuracy.
• Enter accounts receivable transactions into the company's accounting system.
• Record and apply customer payments to the appropriate customer accounts.
• Monitor outstanding receivables and assist with follow-up on past-due accounts.
• Maintain accurate customer account records and supporting documentation.
• Perform routine accounts receivable reconciliations and research discrepancies.
• Assist with monthly, quarterly, and year-end accounting close activities.
• Respond to customer questions regarding invoices, account balances, and payment status.
• Coordinate with Project Managers, Contracts, Program Management, and Finance personnel to resolve billing issues.
• Assist with tracking invoices, payments, contract billing, and outstanding receivables.
• Ensure reimbursable travel and other expenses are properly recorded in the accounting system and included in client invoices when applicable.
• Process employee travel and expense reports on a semi-monthly basis, including reviewing receipts and supporting documentation for completeness, accuracy, appropriate coding, and compliance with company policies.
• Review travel and other reimbursable expenses and prepare applicable client billings in accordance with contract terms and billing requirements.
• Coordinate with employees, Project Managers, and Finance personnel to resolve questions or discrepancies related to travel expenses and expense reports.
• Maintain organized electronic and physical financial records.
• Assist with internal and external audits by providing requested documentation.
• Prepare basic accounts receivable reports, including aging reports.
• Identify discrepancies and unusual transactions and bring them to the attention of appropriate Finance personnel.
• Follow established accounting policies, procedures, and internal controls.

Assist with other accounting and administrative functions as needed.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• Authorization to permanently work in the United States without sponsorship.
• A High school diploma or equivalent.
• A minimum of (1) year of experience in accounts receivable, billing, accounting, bookkeeping, finance, or a related field OR relevant education/coursework in accounting or finance.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles.
• Comfortable working with numbers and financial information.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information appropriately.
• Ability to work independently while also collaborating effectively with a team.
• Strong written and verbal communication skills.

We are extraimpressed by folks with:

• An Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• 2-5 years of accounts receivable, billing, or accounting experience.
• Experience with client billing of reimbursable expenses, including travel and other billable costs.
• Experience processing employee travel and expense reports, including reviewing receipts, coding expenses, and ensuring compliance with company policies.
• Experience with an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks, NetSuite, Sage, Microsoft Dynamics, or similar software.
• Experience with government contracting or federal government invoicing.
• Familiarity with accounts receivable aging, reconciliations, collections, or cash application.
• Experience working in a professional services or government contracting environment.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.