Accounts Receivable Clerk

feesersfooddistributors; Harrisburg (Dauphin County); On-site; USD 38,000 - 48,000; Full time

Job summary

Feeser's Food Distributors, a long-established Harrisburg, PA food service distributor, is seeking an Accounts Receivable Clerk to perform invoice auditing, billing, and payment recording. You will file, balance, and reconcile customer accounts while maintaining precise records and confidentiality.

The role emphasizes accuracy, organization, and the ability to manage multiple tasks in a busy bookkeeping environment with standard office software.

Qualifications

• High school diploma or equivalent is required.
• Strong math, data entry, and organizational skills.
• Ability to maintain confidentiality and accuracy in records.

Responsibilities

• Audit and balance customer invoices for accuracy and completeness.
• Process customer payments and apply them to accounts.
• Prepare adjustments and credits for customer accounts as needed.
• Balance invoices from various delivery channels and reconcile totals.
• File, scan, and organize invoices and related documents.

Skills

Math skills

Attention to detail

Data entry

Organization

Communication skills

Microsoft Office

Teamwork

Confidentiality

Multi-tasking

Verbal skills

Education

High school diploma

Tools

Microsoft Office Suite

Job description

DESCRIPTION OF EMPLOYER: Founded in 1901, Feeser's, Inc. is a family owned and operated full-line foodservice distributor located in Harrisburg, PA servicing the Mid-Atlantic region. Feeser's provides an expansive offering of dry, refrigerated, and frozen products to a diverse customer base comprised of restaurants, healthcare facilities, educational facilities, and other institutions.

SUMMARY

This position performs various AR duties, including auditing customer invoices, billing, crediting customer accounts, recording all payments received on deliveries, adding invoice totals on adding machine, keeping files, and bookkeeping organized, and all other duties as assigned by management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Analyze and photocopy route reconciliations for missing and incorrect mileage.
• Distribute reports to Management.
• Prepare and organize payments received from customers. ·
• Prepare adjustments to customer accounts.
• Review and balance invoices from window sales.
• Identify and process any Pick-ups on route reconciliations.
• Analyze and balance customer invoices from Express deliveries.
• Audit customer invoices. Verify invoices for accuracy, errors, and rejections.
• Re-scan invoices for legible digital records.
• Scan and file signature copies of customer invoices for digital records.
• Perform adjustments when needed and update invoice totals. Reconcile invoices on a computer terminal.
• Make note of all customer payments received on deliveries.
• Match driver’s paperwork with corresponding payment sheets and total all customer payments on adding machine to balance.
• Stuff envelopes and mail credit memos and miscellaneous vendor checks.
• Filing and organizing customer application documents in bookkeeping area for records.
• Filing and organizing miscellaneous paid invoices in bookkeeping area for records.
• Perform all other duties as assigned by management.

SKILLS REQUIRED

• Math skills
• Attention to detail and accuracy.
• Data entry skills.
• Organization and confidentiality
• Touch use of adding machine.
• Communication skills.
• Good verbal skills
• Ability to multi-task
• Time management
• Strong knowledge of computer
• Ability to learn and adapt to changes.
• Teamwork and works well with others
• Able to work without supervision unless needed
• Proficient in Microsoft Office Suite.

QUALIFICATIONS & EXPERIENCE

• High school diploma or equivalent

PHYSICAL REQUIREMENTS

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Ability to physically stand, bend, squat, and lift equipment up to 20 pounds.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Low temperatures.
• Noisy environments.
• Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust.

Feeser's Food Distributors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All employment decisions are based on qualifications, merit, and business needs.