Accounts Receivable Associate

Rusnak Auto Group; Pasadena (CA); On-site; USD 60,174,000 - 68,770,000; Full time

Benefits offered by this job

Professional Development

Competitive Pay

Comprehensive Health Coverage (Medical

Dental

Vision

Life

LTD

Employee Assistance Program

401(k) Retirement Plan

Sick Pay, Vacation, and Holiday Pay

Employee Wellness Program

Flexible Spending Account

Employee Referral Bonus Program

Employee Discounts/Perks

Job summary

Rusnak Auto Group in Pasadena, CA is seeking an Accounts Receivable Associate to reconcile deposits, maintain AR records, and pursue timely collections across the dealership network.

You will handle daily cash receipts, customer inquiries, billing statements, and reporting, while supporting back‑up file clerk duties and maintaining high standards of accuracy and client service.

Qualifications

• Two years of related accounting experience
• Associates degree or equivalent training
• Valid California driver's license
• Attention to accuracy and strong data entry skills

Responsibilities

• Collects, reconciles, and deposits receipts daily for Parts, Service, and vehicle sales.
• Reconciles cash balances and maintains general ledger accuracy.
• Responds to customer inquiries promptly and professionally.
• Prepares and reconciles daily deposits and reports to management.
• Handles collections, disputes, and reports to management.
• Provides backup support to File Clerk and maintains organized records.

Skills

Accounts Receivable

Cash Handling

Reconciliations

Customer Service

Microsoft Excel

Communication Skills

Education

Associates Degree in Accounting or related field

Experience in automotive accounting a plus

Tools

Accounting Software

Credit Card Processing Systems

Job description

Become a Rusnak! Join Rusnak Auto Group, a leading automotive organization with over 60 years of success serving Greater Los Angeles and Southern California. We are proud to offer a dynamic, diverse, ethical, and professional workplace where dedicated team members thrive while representing some of the world's most sought-after luxury automotive brands.

About The Role

Our Accounting Department in Pasadena is seeking a Accounts Receivable Associate. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Automotive Group (the Company) by successfully reconciling and depositing all monies received by dealerships in addition to maintaining accounts receivable records and taking appropriate collection action on accounts.

Compensation

Compensation: $21-$24/hr

• Compensation will be based on experience and skill level.

Benefits:

• Professional Development
• Competitive Pay
• Comprehensive Health Coverage (Medical, Dental, Vision, Life, LTD)
• Employee Assistance Program
• 401(k) Retirement Plan
• Sick Pay, Vacation, and Holiday Pay
• Employee Wellness Program
• Flexible Spending Account
• Employee Referral Bonus Program
• Employee Discounts/Perks

Responsibilities

Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Deposits

• On a daily basis, collects, reconciles, and deposits Parts and Service receipts, including credit card transactions.
• Collects monies and log books, reconciles and deposits receipts from vehicle sales; immediately reports discrepancies to management.
• Prepares and reconciles daily deposits; verifying general ledger balances including cash clearing accounts.
• Finalizes cash receipts, updates customer accounts daily. Files cash records, stubs, summary reports and appropriately distributes.
• Maintains accurate records of daily activity in accordance with Company guidelines.
• Prepares customer refunds for overpayments/refunds.

Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Accounts Receivable

• Creates new customer records verifying credit terms conform to Company guidelines.
• Performs weekly schedule review, documents, and immediately communicates any accounting irregularities to management.
• On a monthly basis, generates and reconciles statements.
• Maintains accurate customer records attaching all open invoices with proper supporting documentation in individual customer files.
• Promptly and professionally answers all customer inquiries.
• Processes all inter-Company receivable transactions as directed by the business manager.

Effectively and Efficiently Manages Processes, Procedures, and Follow Up for Collections

• Contacts customers on a regular basis on all items in excess of thirty (30) days; consistently maintains log of customer contact for manager review.
• Researches returns, charge backs, and bad checks; generates reports as directed by management.
• On a daily basis, processes all returned checks and disputed credit card transactions; notifies appropriate personnel and tracks follow up through successful resolution.
• On a weekly basis, submits items to collection agency and recaps account activity.
• Creates new customer records verifying credit terms conform to Company guidelines.
• Performs weekly schedule review, documents, and immediately communicates any accounting irregularities to management.
• On a monthly basis, generates and reconciles statements.

Prepares Required Reports

• Assembles and deploys deposits, collections, and similar report data for management as needed

Provides Backup Support To File Clerk

• Learns and maintains active working knowledge of the File Clerk job duties and provides back-up support as required.
• Cross trains on the daily collection of Pasadena block deposits; prepares, delivers, and picks up PO Box mail from two (2) locations.

Builds Internal and External Client Relations/Retention

• Maintains a strong “Client-Centric” vision and utilizes “The Rusnak Standard,” best core practices, as well as professional and exemplary service to provide every internal and external Client with an extraordinary experience during every encounter.
• Actively listens and communicates, verbally and in writing, in a courteous, professional, clear, concise, and correct manner to identify Client needs beyond expressed concerns.
• Responds in a timely, courteous, and professional manner with a “consultative, value-added” approach to secure Client understanding and develop stronger business relationships and increase future business.

Exemplifies the Brand and Corporate Culture

• Seizes every opportunity to improve Client satisfaction by conducting self and working in accordance with Company values, beliefs, norms, and standards; holds self and others accountable for exemplifying the corporate culture.
• Respects and demonstrates passion for the RUSNAK brand and our manufacturers’ brands; behaves professionally, respectfully, honestly, and in the utmost ethical manner with all internal/external Clients, vendors, business associates at work and at any event and/or activity that is related to RUSNAK and/or its manufacturers.
• Maintains a professional and well-groomed personal appearance at all times.

Initiates Personal/Professional Development

• Seeks out opportunities to enhance organizational, personal communication, and negotiation skills.
• Maintains current job and product knowledge to improve effectiveness with Clients and assigned tasks.
• Consistently produces accurate and thorough work, even in peak periods, which meets “The Rusnak Standard.”

Ensures Safe Work Environment

• Accepts individual responsibility and accountability for complying with the Company Health and Safety (H&S) processes within personal control; performs duties in a way that will not cause personal danger, endanger other individuals, or violate environmental regulations.
• Promptly corrects or reports any hazard or potential hazard to supervision; wears personal protective equipment, where required; ensures work location is kept safe, neat, organized, effective, and inviting.

Effective and Proactive Team Member

• Treats all Clients, employees, vendors, and associates with respect.
• Willingly adjusts to unexpected changes or requirements and undertakes tasks that fall outside of the routine job, assists others whenever possible to meet Client requests and business demand.

Position Requirements

Education/Licenses/Certifications:

• Experience Required: A minimum of two (2) years' related experience.
• Education Ideal: Associates’ Degree in Accounting or related to field or equivalent training and experience.
• License Ideal: Current California Driver License with satisfactory Department of Motor Vehicle driving record

We are committed to providing equal employment opportunities to all applicants and employees without regard to race, ethnicity, color, religion, creed, national origin, ancestry, sex, pregnancy (including childbirth, breast feeding and related medical conditions), age, disability, citizenship status, veteran and uniform service member status, protected medical condition, genetic information, sexual orientation, gender, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain required employment statistics on applicants.

The Company will provide a reasonable accommodation for any known physical or mental disability of a qualified individual to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. Please inform the Company’s Human Resources representative if you need assistance completing any forms or to otherwise participate in the application process.

Please provide complete information. An incomplete application may affect your consideration for employment.