Accounts Receivable and Billing Specialist

University of Colorado Boulder; Boulder (CO); Hybrid; USD 68,000 - 74,000; Full time

Benefits offered by this job

Hybrid work arrangement

CU Boulder benefits

Job summary

University of Colorado Boulder is seeking an Accounts Receivable and Billing Specialist within the Office of Information Technology. The role primarily handles billing and revenue collection, and assists managers in modeling and recommending service rates to support campus services.

This position operates in a hybrid work arrangement, with 1-2 days in-person, and offers a salary range of $67,600 to $74,480 per year.

Qualifications

• Bachelor's degree (or equivalent) in business administration, accounting, finance, natural/social sciences, or related field.
• Master's degree (or equivalent) in accounting, finance, business administration or comparable field.
• Three years of experience in accounting or finance.
• Strong computer skills: MS Excel, Access, Word and Outlook.
• Familiarity with AI or automation tools.

Responsibilities

• Serve as lead billing position for OIT fee-for-service initiatives and revenue arrangements.
• Manage revenue collection cycle: invoice creation, verify charges, journal entries, monitor payments.
• Enter cost transfer journal entries for managed services and software allocations.
• Coordinate rate creation, rate modeling, and compliance with policy and audit needs.
• Lead rate-setting process with service managers and ensure policy adherence.
• Coordinate annual submissions for CCO and Budget & Fiscal Planning.
• Provide backup support for financial analysts and accounts payable.

Education

Bachelor's Degree (or equivalent)

Master's degree (or equivalent)

Tools

MS Excel

MS Access

MS Word

MS Outlook

AI tools familiarity

Job description

Job Summary

OIT Finance and Procurement Operations encourages applications for an Accounts Receivable and Billing Specialist! This team supports the mission and vision of OIT, the campus, and the University with high-quality administrative and financial services. As part of that support, this position will be responsible primarily for the billing and revenue collection and will assist OIT managers and directors in by modeling, calculating, and recommending service rates to enable them to provide quality service to the campus.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

• The Office of Information Technology is a strategic, inclusive and innovative partner in advancing learning and discovery in order to enable CU Boulder to be a premier public university.

Mission

• The Office of Information Technology enables campus priorities by providing high-value IT services and solutions.

Values

• Trust, as a foundation for how we engage with one another and with campus partners, along with
• Avid curiosity in how to better support the campus and our stakeholders while
• Fostering empowerment and authentic engagement amongst ourselves and
• Celebrating inclusivity that promotes a sense of belonging while acknowledging that each person is unique and valued.

Strategy

• OIT will advance learning and discovery by delivering high-value reliable IT services and solutions that:
• Provide a fluid and adaptable academic and student experience
• Enable research competitiveness and
• Deliver core infrastructure and enterprise IT services for business effectiveness

Responsibilities

What Your Key Responsibilities Will Be

Accounts Receivable and Billing

• Serve as lead billing position for all OIT fee for initiatives or services, cost transfers, and other revenue arrangements, including customers external to the university.
• Manage the revenue collection cycle for all OIT departments. This includes but is not limited to: invoice creation and distribution, verify amounts to charge customer against OIT service owner supporting documentation, create revenue and expense journal entries for general ledger upload, track payment collection for customers external to the university and communicate with service owners if a customer is delayed or missing a payment.
• Enter cost transfer journal entries for OIT managed services or software that involve allocating a portion of cost to other university or system departments (ex. ServiceNow, Zoom, Crafty Penguins).
• In collaboration with the procurement and financial analyst teams, review, reconcile, and clear all OIT expense clearing accounts, including unit specific clearing accounts.

Lead on OIT Rate-Setting Process

• Serve as subject matter expert and lead rate modeling and calculation process under the direction of the Associate Director and Assistant Vice Chancellor. Make current state and future-looking recommendations to the Associate Director and Assistant Vice Chancellor based on analysis.
• Using input from OIT service managers and using Uniform Guidance rules as interpreted by the Campus Controller's Office (CCO), create rates for OIT fee-for-service offerings to customers on an annual basis. Consult with the CCO regarding any potential policy violations. Confirm that OIT program managers are aware of any rate changes, including amounts to charge to University vs non-University customers.
• Lead all OIT analysts through the rate creation process for any fee-for-service operations within the units for which they are responsible. Ensure that peer analysts and speedtype managers are aware of University and federal rules surrounding fee-for-service operations. Act as a resource for their strategic, policy or compliance questions. At the direction of the Associate Director and Assistant Vice Chancellor, assist with any potential audit requests.
• Coordinate annual submissions for CCO and Budget and Fiscal Planning (BFP) for all OIT fee-for-service programs.

Process Improvement

• Continuously and proactively review billing, invoicing and reconciling processes for areas of improvement, ways to introduce/refine automation, and reduce manual inputs and improve accuracy.

Provide backup support for financial analysts and accounts payable

• Cross-train and serve as backup financial analysis and accounts payable support when staff is out of the office or in periods of high workload (ex. Fiscal year end).

What You Should Know

• Position is in a hybrid work situation, with 1 to 2 days in-person depending on work requirements.

What We Can Offer

• The annual salary range is $67,600 - $74,480

Benefits

At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers , ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be courageous. Be visionary. Be Boulder.

What We Require

• Bachelor's Degree (or equivalent experience) in business administration, accounting, finance, natural/social sciences, or a related field.
• A combination of education and/or accounting or finance experience may be substituted for the degree on a year for year basis.
• Three (3) years of experience in accounting or finance.
• Strong computer skills in productivity software, particularly MS Excel, Access, Word and Outlook
• Understanding of fund accounting principles.
• Knowledge of auxiliary services and cash-based spending authority.

What You Will Need

• Strong interpersonal skills with proven ability and experience working with departmental staff.
• Demonstrated ability to analyze complex issues, challenge assumptions, and independently develop practical solutions.
• Ability to proactively problem-solve complex reconciliation and to work independently to resolve issues.
• Excellent written and verbal communication skills.
• Familiarity with AI or automation tools.

What We Would Like You To Have

• At least three years of experience in higher education working in a budget, finance, or accounting role.
• Master's degree (or equivalent experience) in accounting, finance, business administration or a comparable field.
• Demonstrated knowledge of university, state, and federal rules pertaining to financial and budgetary activity in the higher education industry.
• Familiarity with PeopleSoft Finance and HCM.
• Experience using AI or other automation tools as part of a workflow.

Please apply by November 2, 2026 for consideration.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.