Accounts Receivable/Accounts Payable Specialist

King County, WA; Seattle (WA); Hybride; USD 52 000 - 70 000; Temps partiel

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision care

Retirement plan

Transit/ORCA pass

Paid holidays

Résumé du poste

King County Solid Waste Division seeks an Accounts Receivable/Accounts Payable Specialist to manage AP/AR transactions, GL monitoring, and reconciliation in Oracle EBS. This term-limited role supports fiscal stewardship and a collaborative team environment.

The position offers hybrid work with in-office days at the Seattle location, a 40-hour work week, and benefits. Associate degree or accounting certification preferred; experience with Excel and financial systems highly valued.

Qualifications

• Working knowledge of AP/AR accounting, including balancing and reconciling.
• Experience with internal and external customer service.
• Experience using financial systems and reconciling revenues.
• Strong Excel skills (pivot tables, VLOOKUP).

Responsabilités

• Reconcile P-Card banks, deposit accounts, and site activity in the Cashiering System and Oracle EBS.
• Audit site paperwork, invoice coding, and expense reports for policy compliance.
• Process travel reimbursements, petty cash, and P-card transactions in Oracle EBS.
• Research discrepancies and document deviations from policies and procedures.
• Reconcile Revenue to General Ledger.
• Respond to customer inquiries including payment, billing, and collection issues.
• Maintain and populate spreadsheets; facilitate refunds and payments adjustments.

Connaissances

Accounts payable/receivable

Customer service

Financial systems

Excel

Formation

Associate degree or accounting/finance certification

Outils

Oracle EBS

Description du poste

Accounts Receivable/Accounts Payable Specialist

Position Details

Term-Limited Temporary (TLT) position or Special Duty Assignment (SDA) for eligible career service employees. These positions are classified as a Fiscal Specialist III position.

One (1) Career Service (i.e. regular) and one (1) temporary position for a duration of up to 18 months.

About This Role

The Financial Services Unit (FSU) is responsible for processing all accounts payable and accounts receivable transactions, along with general ledger monitoring and maintenance. Working with both internal and external customers, the FSU Staff ensure the flow of business is not interrupted and problem solve when it is. Working in a cost effective, efficient manner, FSU supports the financial stewardship goals of the Solid Waste Division.

About The Team

King County Solid Waste Division (KCSWD) is at the forefront of transforming waste management in our region, serving the communities of unincorporated King County and most cities within the county. As the lead agency driving the Zero Waste of Resources (ZWoR) initiative, KCSWD is on a mission to reduce the amount of valuable materials sent to landfills by up to 70%. The division operates vital facilities like the Cedar Hills Regional Landfill, ten transfer stations, nine closed landfills, and a variety of innovative programs aimed at eliminating waste and pollution, keeping materials in use, and regenerating our natural systems for a sustainable future.

In this role, you’ll join a supportive and collaborative team that values both your professional growth and personal work/life balance. You’ll be working closely with a Supervisor who encourages continuous improvement and fosters a positive, inclusive work environment. As a member of the FSU team, you’ll take on the exciting responsibility of handling all accounts payable and receivable transactions, while monitoring and maintaining the general ledger. By working seamlessly with both internal and external customers, you’ll help ensure smooth business operations, swiftly addressing any issues that arise. Your work will directly support the financial stewardship goals of the Solid Waste Division, contributing to the ongoing success and efficiency of this essential public service!

Commitment To Equity Racial And Social Justice

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As a Fiscal Specialist III, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Job Duties

• Reconciliation of P-Card Banks Statements, Deposit Accounts, and Site Activity paperwork to verify accurate recording in the Cashiering System and Oracle EBS
• Audit site review paperwork, invoice coding, and expense reports for compliance with King County financial policies
• Process employee travel expense reimbursements, petty cash, and P-card transactions in Oracle EBS
• Research and reconcile financial discrepancies, propose corrections, documenting deviations from policies and procedures
• Reconcile Revenue to General Ledger
• Personally handle communications and responses which may require independent judgment; respond to customer inquiries including payment, billing, and collection issues
• Utilize various systems and tools needed to facilitate refunds, and payment adjustments; understand, track and adjust accounts as needed; maintain and populate spreadsheets

Experience, Qualifications, Knowledge, Skills

• Working knowledge of Accounts Payable/Accounts Receivable Accounting that includes balancing, reconciling, and auditing.
• Experience with internal/external customer service.
• Experience using Financial Systems and Reconciling Revenues.
• Working knowledge of Excel (e.g. pivot tables, csv data downloads, vlookup, etc.). Note: You may be evaluated.

Physical Requirements

• This position requires extended durations of sitting and frequent keyboard use.

Competencies You Bring

• Customer Focus- Building strong customer relationships and delivering customer-centric solutions.
• Decision Quality- Able to make good and timely decisions that keep the organization moving forward.
• Action Oriented- Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Interpersonal Savvy- Relating openly and comfortably with diverse groups of people.

It Would Be Great If You Also Bring

• Associate degree or Certification(s) in accounting, finance or related field
• Experience using the Oracle EBS financial system

Working Conditions

• Work Location: The ESS team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.
• Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
• Work Schedule: This full-time position works a 40-hour work week. Standard office hours are between 7 a.m. to 5 p.m. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
• Union Representation: This position is represented by Teamsters 117 Administrative.

Application and Selection Process

We welcome applications from all qualified applicants. We value diversity, diverse perspectives, and life experience and encourage people of all backgrounds to apply.

Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in a skills assessment and in one or more panel interviews.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Benefits

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values and visit our Why work at King County page.