Accounts Receivable 2 / Payroll Coordinator

LifeLink Foundation; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Company-paid health/dental insurance

Pension plan

Paid time off

Job summary

LifeLink Foundation in Tampa, FL is seeking an Accounts Receivable 2 / Payroll Coordinator to support our life-saving mission.

The role handles accurate AR documentation, month-end close assistance, and payroll processing with a third-party processor while ensuring compliance with payroll laws across multiple divisions. This position emphasizes confidentiality, reliability, and precise financial control.

Qualifications

• 2-5 years of work-related experience required.
• Strong data entry and communication.
• Attention to detail and willingness to follow tasks to completion.
• Ability to maintain confidentiality of privileged information.
• Consistent attendance and proven reliability.
• Ability to lift, push and pull up to 25lbs.

Responsibilities

• Assist in the preparation for the annual financial statement audit.
• Assist in the completion of special projects and reports.
• Manage collections and monitor customer account aging across divisions.
• Prepare and distribute monthly customer statements for all accounts.
• Process payroll, reconcile payroll, and coordinate submission to the third-party processor.
• Ensure compliance with payroll laws and regulatory reporting.

Skills

Data entry

Communication

Attention to detail

Confidentiality

Reliability

Education

High school education

Job description

Join LifeLink — Join a Life Saving Team!

More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today. What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands. At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation. Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients. We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality. If you’re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You’ll Do

As an Accounts Receivable 2 / Payroll Coordinator, you will directly contribute to LifeLink’s life-saving mission.

Responsible for the accurate entry of accounts receivable documentation into the accounting system. Performs higher-level accounting functions, including assisting the designated Accounts Receivable Department Lead with month-end closing activities and reconciling the accounts receivable subsidiary ledger to the general ledger. Manages collections and monitors customer account aging for four divisions. Serves as a designated backup for payroll operations responsibilities include: reviewing payroll information received from various departments for completeness and accuracy, preparing and reconciling payroll, coordinating submission to the third-party payroll processor, and reviewing final payroll reports. Maintains an understanding of applicable federal, state, and Puerto Rico payroll and related tax requirements and assists with regulatory compliance and reporting to ensure accurate and timely payroll processing. Applies working knowledge of the chart of accounts to ensure receivable and payroll transactions are recorded to the correct accounts and divisions. Develop a foundational understanding of general accounting principles to provide support to other functional areas within the finance and accounting departments as needed.

Key Responsibilities

• Assist in the preparation for the annual financial statement audit.
• Assist in the completion of special projects and reports.

Accounts Receivable

• Responsible for the effective collection of receivables associated with three OPOs and the Tissue Bank, ensuring compliance with defined aging thresholds through ongoing communication with departmental leadership and focused management of delinquent accounts.
• Provide detailed account aging analyses, collections reporting, and work with various departments’ management to support monthly collections and reporting.
• Prepares and distributes monthly customer statements for all customer accounts.
• Track and record all deposit activity in the accounting software system, including ACH, Lockbox, and credit card payments for each bank account. Reconcile deposit activity from bank and subsidiary ledger with Accounts Receivable.
• Prepare, review, and process monthly customer invoices received for OPO, Tissue Bank, and Immunology, including related communications and miscellaneous charges, using the accounting software system.

Payroll

• Responsible and serve as backup for payroll processing and related operations. Performs full cycle payroll processing quarterly or more often as needed.
• Cross-train and stay informed of existing and new policies and procedures related to payroll processing.
• Maintain confidentiality of employee payroll information and ensure compliance with established payroll policies and procedures.
• Review and verify employee time records, payroll adjustments, and other payroll-related information for accuracy and completeness. Work with various department management as needed.
• Prepare and process payroll, including regular wages, overtime, bonuses, call pay, deductions, and other payroll adjustments.
• Review payroll registers and reconcile payroll totals to ensure accuracy prior to submitting payroll to the third-party processor.
• Submit payroll information to the third-party processor in accordance with established payroll schedules and deadlines.
• Review final payroll reports, research discrepancies, and coordinate necessary corrections.
• Ensure compliance with applicable federal, state, and Puerto Rico payroll laws and regulations, including wage and hour requirements, payroll taxes, and statutory deductions.
• Assists with payroll-related regulatory reporting, required filings, and compliance matters, coordinating with the third-party payroll processor, as necessary.
• Additional duties as assigned.

Who You Are

• Passionate about helping others and making a difference
• Aligned with LifeLink’s core values of Compassion, Excellence, Legacy, People, and Quality
• A high school education and 2-5 years of work-related experience required.
• Strong data entry and communication.
• Attention to detail and willingness to follow tasks to completion.
• Ability to maintain confidentiality of privileged information.
• Consistent attendance and proven reliability.
• Ability to lift, push and pull up to 25lbs.

Working Conditions

Pleasant and comfortable work environment. Workstation equipped with the necessary tools to perform the various functions of this position will be provided.

OSHA Risk Classification: Low

Why LifeLink?

• Be part of an organization with a legacy of saving lives and giving hope
• Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
• COMPANY PAID Medical, Dental, Disability & Life Insurance
• Generous COMPANY PAID Pension Plan for your Retirement
• Paid Vacation, Sick Days & Holidays
• Growth opportunities in a mission-driven, high-impact nonprofit
• Work with purpose, knowing your efforts directly touch lives

Diversity, Equity & Inclusion

LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.

Ready to Help Change Lives?

Your next career move could be the most meaningful one yet.