Accounts Payable Voucher Examiner

Ifas Llc; Charleston, Northern (SC, KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Ifas Llc in Charleston, SC seeks an Accounts Payable Voucher Examiner for a temporary on-site assignment with the Department of State. You will review invoices, process vouchers, and ensure compliance while handling financial documents and communications with stakeholders.

Minimum requirements include a high school diploma (associate degree preferred) and strong Excel/Office skills; familiarity with ServiceNow is a plus. This role emphasizes accuracy, independence, and timely payments.

Qualifications

• High school diploma or equivalent; some college preferred.
• Strong organizational and communication skills with direction-following ability.
• Proficiency in Microsoft Office Suite (Teams, OneNote, Word, Excel, PowerPoint, Outlook).
• Ability to understand and act on brief instructions.

Responsibilities

• Review invoices and vouchers for accuracy and compliance.
• Enter and process transactions into DoS financial systems.
• Provide professional support to stakeholders via email, phone, and Teams.
• Perform quality control and reconcile vendor payments.
• Maintain documentation and data verification.
• Support ISO 9001 quality management principles.

Skills

Strong organizational skills

Excellent written and verbal communic

Education

High school diploma or equivalent

Associate degree

Tools

Microsoft Office Suite

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

ServiceNow

Microsoft Access

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Voucher Examiner

Charleston, SC, US

2 days ago Requisition ID: 2113

This is a Temporary position funded until August 2027

Interested in Applying? I have a few preliminary questions

• Are you available for a temporary assignment?
• Can you obtain and maintain an MRPT or Secret Clearance?
• Are you able to work on-site 5 days per week?
• Do you enjoy helping people and solving problems?
• Do you thrive in a team-oriented environment?
• Are you looking for an opportunity with the Department of State in Charleston, SC?

If you answered “yes” to most of these, keep reading on.

Why is this Different from other Job Opportunities?

All contractors supporting this Department must be able to either possess or pass Moderate Risk Public Trust (MRPT) investigation, or obtain a Secret Security Clearance. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.

You Must Meet these Minimum Requirements

• High school diploma or equivalent (some college preferred)
• Strong organizational, communication, and direction-following skills
• Proficiency in Microsoft Office Suite (Teams, OneNote, Word, Excel, PowerPoint, and Outlook)
• Ability to understand and act on brief instructions

We are also Looking for

• Associate degree or 2+ years of experience in auditing, financial transactions, customer service, or handling PII
• Familiarity with ticketing systems (e.g., ServiceNow)
• Experience drafting professional correspondence
• Intermediate to advanced Excel skills; familiarity with Microsoft Access
• Proven analytical skills and ability to work independently
• Comfortable juggling multiple priorities with minimal supervision

Our most Successful Employees in this Position Demonstrate

• Adaptable, dependable, and self‑drive
• Detail‑oriented with excellent time management
• Strong written and verbal communication skills
• Team‑first mindset with individual accountability
• Consistently meets or exceeds deadlines with accurate execution
• Takes ownership and provides clear status updates on assignments

Overview of Department

The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable Voucher Examiner, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, ensuring documentation accuracy and compliance prior to certification.

Day‑to‑day Job Responsibilities

• Apply relevant regulations and procedures to review and process vouchers and invoices
• Examine financial documents for accuracy, completeness, and compliance
• Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for:
• Goods and services provided to or by the Government.
• Satisfaction of breach of contract or default in fulfilling contractual obligations (e.g., unauthorized substitution of materials specified in a contract or change from contracted price).
• Other transactions, when such examination of the request for payment is not classifiable in another series.
• Identify and resolve discrepancies by contacting the submitting unit
• Provide professional support to stakeholders via email, phone, and Teams
• Ensure compliance with Prompt Payment Act and financial policies
• Enter and process transactions into DoS financial systems
• Validate voucher details against authorizations, receipts, and acceptance records
• Analyze payments related to IQCs, purchase orders, fixed‑fee, and cost‑reimbursable contracts
• Perform quality control and maintain tracking and reconciliation for vendor payments
• Complete administrative tasks such as coding, filing, and data verification
• Support and uphold ISO 9001 quality management principles
• Perform other duties as assigned

Work Schedule

• Standard 8‑hour shift scheduled between 6:00 AM and 6:00 PM.
• Work schedules include a non‑compensated 30, 45, or 60 minute meal period, based on operational needs and supervisory approval.
• Employees are expected to adhere to their approved schedule to support office coverage and accurate timekeeping.
• Additional hours may be required with Assistant Program Manager and DoS approval.
• 100% on‑site position.
• Microsoft Office Suite: Word, Excel, PowerPoint, Access and Outlook
• USAID Accounting System known as Phoenix
• Document Storage: Document Imaging System