Accounts Payable Technician

Tuba City Regional Health Care Corporation; Tuba City, Northern (AZ, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Tuba City Regional Health Care Corporation is seeking an Accounts Payable Technician to ensure timely, accurate payment of vendor invoices and compliance with procurement guidelines. The role requires strong accounting knowledge and effective communication with vendors and internal teams.

The position emphasizes attention to detail, handling multiple invoices, and adherence to privacy and hospital policies. Applicants must meet education and experience requirements and pass background checks.

Qualifications

• High school diploma or GED for Technician I.
• Associate's Degree in Accounting or related field for Technician II.
• Minimum six months experience in accounts payable for Technician I.
• Two years of accounts payable experience for Technician II.
• Ability to maintain vendor records and handle confidential information.

Responsibilities

• Review invoices for appropriate documentation and approval prior to payment.
• Sort and distribute incoming mail.
• Prepare and enter invoices in the Accounts Payable system.
• Prioritize invoices according to cash discount potential and payment terms.
• Prepare and perform weekly check runs – selecting invoices for payment.
• Process electronic payments and transfers; match invoices to checks and distribute.

Skills

Analytical skills

Accounting fundamentals

Communication skills

Microsoft Excel

Education

High school diploma or GED

Associate's Degree in Accounting or related field

Tools

Microsoft Excel

Job description

Navajo Preference Employment Act

In accordance with Navajo Nation and federal law, TCRHCC has implemented an affirmative action plan pursuant to the Navajo Preference in Employment Act. Pursuant to this plan and corresponding TCRHCC policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.

Overview

POSITION SUMMARY

The Accounts Payable Technician position at Tuba City Regional Health Care Corporation is responsible for ensuring liabilities are paid in a timely and advantageous manner. This includes maintaining vendor invoices, analyzing documentation and ensuring procurement guidelines are complied with. This position is responsible for preparing and entering invoices into the Accounts Payable system; therefore, must have knowledge of general accounting principles, specifically those related to Accounts Payable. Incumbent must communicate effectively, verbally and in writing, with vendors, employees and departments throughout the organization in order to resolve invoice discrepancies, respond to vendor queries and submit monthly reports to supervisor.

Qualifications

NECESSARY QUALIFICATIONS

Education:

• Technician I: Must have a high school diploma or GED
• Technician II: Must have an Associate's Degree in Accounting or related field

Experience:

• Technician I: Minimum of six (6) months experience in accounts payable and/or a combination of business and accounting.
• Technician II: Two (2) years of experience of accounts payable

Other Skills and Abilities:

A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:

• Ability to speak Navajo, Hopi, or San Juan Southern Paiute.
• Positive working relationships with others
• Possession of high ethical standards and no history of complaints
• Reliable and dependable; reports to work as scheduled without excessive absences
• Strong analytical and accounting skills
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment
• Excellent verbal, written communication and interpersonal skills
• Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
• Must have general knowledge of personal computer operations, including opening and saving documents, using an electronic mail program, performing file backups and other basic skills.
• Must have proficiency in Microsoft Excel program.
• Completion of and, above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC.

MENTAL AND PHYSICAL EFFORT

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical:

Require the ability to sit and walk for extended periods of time; prolonged ability to talk or hear; and, occasionally reach with hands and arms. It also rarely requires times of stoop to pick up small objects and to occasionally lift objects up to 10 pounds in weight. Must be able to hear alarms on equipment; client calls; instructions from physicians/department staff; and overhead pages through loudspeaker. Typical noise level in work environment is moderate. This position requires the ability of close vision. The duties require the ability to use telecommunications and office equipment. This position requires repetitive motion actions utilizing feet and hands for prolonged periods of time. It requires repetitive motion actions for extensive periods of time utilizing both hands for grasping simple/light and fine dexterity. Work environment is a typical office type setting.

Mental:

Must be able to use good judgment, prioritize projects, and coordinate multiple assignments while meeting internal and external deadlines. Must be able to coordinate a variety of issues while being frequently interrupted.

Environmental:

May occasionally be exposed to infectious diseases, chemical agents, dust, fumes, gases, extremes in temperature or humidity, hazardous or moving equipment, unprotected heights, and loud noises.

Responsibilities

ESSENTINAL FUNCTIONS

1. Review all invoices for appropriate documentation and approval prior to payment.
2. Sort and distribute incoming mail.
3. Prepare and enter invoices in the Accounts Payable system in a manner consistent with existing department procedures.
4. Prioritize invoices according to cash discount potential and payment terms.
5. Prepare and perform weekly check runs – selecting invoices for payment
6. Prepare and process electronic payments and transfers. Match invoices to checks and distribute checks accordingly.
7. Track expenses and process expense reports.
8. Enter invoices in the system.
9. Reconcile accounts payable transactions – monitor vendor accounts to ensure payments are up to date.
10. Research and resolve invoice discrepancies and issues.
11. Maintain vendor files.
12. Schedule and process vendor payments in a timely manner to take advantage of available discounts.
13. Reimburse employees by receiving and verifying expense reports and requests for travel advances.
14. Disburse petty cash by verifying documentation and recording entry.
15. Communicate with vendors and respond to inquiries in timely manner.
16. Review and research vendor statements associated with outstanding invoices.
17. Report erroneous transactions and miscoded entries in AP in a prompt manner.
18. Maintain AP records and documentation in a prompt and accurate manner in accordance with hospital policies and federal regulations and statutes regarding records retention and storage.
19. Observe departmental and corporate internal control procedures and report suspected irregularities to the supervisor.
20. Maintain a thorough working knowledge of the applicable portions of the corporation’s computerized financial system.
21. Maintain confidentiality of accounts payable information in accordance with corporation policies, HIPPA and Navajo Nation privacy laws.
22. Serve as a back-up to AP staff during temporary periods of excused or unplanned absences, as needed.
23. Protect organization's value by keeping information confidential.
24. Assist with month end closing – accounts payable accrual.
25. Provide supporting documents for audit.
26. Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
27. Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
28. Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction.
29. Perform other duties as assigned.