Accounts Payable Technician

San Bernardino City Unified School District Personnel Commission; San Bernardino (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

San Bernardino City Unified School District Personnel Commission is seeking a detail-oriented Accounting Clerk to prepare and maintain financial records for revolving cash funds, accounts payable, and purchase orders.

The role supports accounting operations, posting entries, reconciling records, and processing payments. Requirements include two years of public-entity experience and a high school diploma with accounting training.

Qualifications

• Two years of paid experience in the preparation and maintenance of financial records for a public entity.
• High school graduation or the equivalent supplemented by accounting or bookkeeping training or college-level coursework.

Responsibilities

• Audits and maintains files and records and produces tabulated information for warrants, invoices, purchases, supplies, vouchers, and related functions.
• Maintains time records and financial records requiring independent judgment.
• Posts checks to ledger accounts.
• Balances financial statements for various funds.
• Reconciles County and District records and processes change documents.
• Gathers, tabulates, verifies, and files financial data.
• Maintains financial records and processes documents involved in financial transactions.
• Processes payments and matches invoices with purchase orders.
• Inputs and assigns batch numbers to purchase orders and payment information.
• Prepares and distributes batch lists to supervisors and departments.
• Processes revolving cash requests for reimbursement using a pay-voucher system.
• Operates office equipment for data entry and reporting.
• Maintains records on requisitions, conference expense accounts, vendors, and related functions.
• Provides information to District staff and coordinates with other departments and outside agencies.

Skills

Attention to detail

Data entry

Education

High school diploma

Accounting coursework or training

Job description

JOB SUMMARY:

Perform complex duties involving the preparation and maintenance of various accounting reports, ledgers and records related to revolving cash funds, accounts payable, and purchase orders.

SUPERVISION:

Receives general supervision from an accounting supervisor.

Positions in this classification exercises no supervision.

ESSENTIAL JOB FUNCTIONS:

Duties may include, but are not limited to, the following:

• Audits and maintains files and records and produces tabulated information pertaining to warrants, invoices, purchases, supplies, vouchers, and related functions.
• Maintains time records and various financial records requiring the use of independent judgment.
• Posts checks to ledger accounts.
• Balances financial statements for various funds.
• Reconciles County and District records, researching discrepancies and processing change documents.
• Gather, assembles, tabulates, verifies, and files financial data.
• Maintains financial records and processes documents involved in financial transactions.
• Processes payments and matches invoices with purchase orders to items and amounts.
• Assigns batch numbers to purchase orders and input payment information into computer.
• Orders and audits batch pre-lists.
• Prepares and distributes copies of batch lists to appropriate supervisors and departments.
• Processes revolving cash requests for reimbursement utilizing a pay-voucher system.
• Operates computers, calculators, and other office equipment in entering and producing information pertaining to area of assignment.
• Maintains records on special requisitions, conference expense accounts, categorical programs, vendors, insurable values, damage reports, and other related functions.
• Provides information and assistance to District staff concerning assigned activities.
• Coordinates with other departments, outside agencies, and outside vendors as necessary.
• Performs job related duties as assigned.

EXPERIENCE, EDUCATION, AND TRAINING:

Two years of paid experience in the preparation and maintenance of financial records of a public entity.

High school graduation or the equivalent supplemented by additional specialized training or college-level course work in accounting, bookkeeping, or a closely related field.

(Substitution: Private sector experience of the kind indicated may be substituted for public sector experience at the rate of two months private sector for one month of public sector.)

ADDITIONAL SALARY INFORMATION:

This is a non-exempt position, Regular Classified Salary Range 36A. Most positions in this class work 8 hours/12 months. The probationary period for employees in this classification is six (6) months (or 130 working days of paid service).

BENEFITS:

Health, Vision, Dental and PERS (retirement). Benefits are available to full-time and part-time employees.

Computer access is available in the Personnel Commission Office.

THE EXAMINATION:

• Written Examination. WEIGHT: 100%
• Performance Examination. WEIGHT: Pass/Fail
• Only qualified candidates will be invited to participate in the examination process.
• Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit.
• Candidates will be notified in accordance with the Personnel Commission Rules.
• This eligibility list will be active for a period of (1) year.

REASONABLE ACCOMMODATIONS:

The Personnel Commission will make every effort possible to ensure that all applicants compete on an equal level. At any time in the employment process, applicants with disabilities may request reasonable accommodations if required. To give district staff adequate time to evaluate each case, and to arrange for accommodations, applicants must submit their request to the Affrimative Action Office at [phone] as soon as possible. Failure to do so may result in the inability to provide the necessary reasonable accommodations in a timely manner.

Fingerprinting, drug and tuberculosis testing is required of all successful candidates new to the district.

District employees and external applicants must upload proof of education and/or training with each application. Acceptable documents include copies of a high school diploma, GED (or equivalent), transcripts (official or unofficial), college degree(s), and/or training certificates. Applications submitted without the required documentation may be disqualified. All relevant experience must be clearly listed in the Work Experience section of the application, as resumes will not be considered.

In compliance with California SB 1100, a valid California driver’s license and automobile insurance are required only for positions in the classification where driving is an essential job function.

Closing Date: September 29, 2026 at 11:59 P.M. PST