Accounts Payable Systems Coordinator

City of Roanoke; Roanoke (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Roanoke seeks an Accounts Payable Systems Coordinator to supervise the customer payment processes for the Social Services department and maintain records on city and state accounting systems.

This exempt position involves coordinating system improvements, supervising staff, preparing journal entries, and assisting auditors.

Bachelor's degree with 3–5 years of related experience and a Virginia driver’s license are required.

Qualifications

• Bachelor's degree or equivalent in accounting from a four-year college or university.
• Three to five years of related accounting and accounts payable experience with supervisory experience.
• Valid driver’s permit issued by the Commonwealth of Virginia.

Responsibilities

• Supervises and directs the accounts payable staff and processes.
• Prepares journal entries, budget transactions and reconciliations.
• Assists auditors as needed.
• Maintains records on city and state accounting systems.
• Coordinates system improvements and subsystem implementations.

Education

Bachelor's degree or equivalent from four-year college or university accounting

Job description

The City of Roanoke is seeking an Accounts Payable Systems Coordinator to supervise the customer payment processes for the department of Social Services and maintain records on the city and state accounting systems. Additional job responsibilities include but are not limited to coordinating implementation of accounting system improvements including subsystem implementations and reviewing system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly. The successful candidate will supervise, plan, and direct the work of professional and technical staff; prepare journal entries, budget transactions, and account reconciliations, and assemble statistical and accounting data on request. They will also assist independent auditors as required. Bachelor's degree or equivalent from four-year college or university accounting; three to five years related experience and/or training in accounting and accounts payable with supervisory experience; or equivalent combination of education and experience is required. Possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia is also required.

http://roanokeva.gov/DocumentCenter/View/5597

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is an exempt position.

SUMMARY

Supervises the customer payment processes for the department of Social Services and maintains records on the city and state accounting systems. Coordinates implementation of accounting system improvements including subsystem implementations. Reviews system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

Supervises and advises staff in the procedural processes of the accounts payable functions

Reviews and edits work of staff, ensuring proper journal entries, financial reports and data entry into the Federal, State and City accounting systems

Prepares and supervises the disbursement of client and vendor payments

Researches and provides financial data on request to clients and vendors

Monitors customer service activities for compliance with Federal, State and local benefit program mandates

Coordinates with other DSS personnel to resolve problems related client and vendor payments

Assists with any financial systems implementations and improvements, including any subsystems

Assists users with complicated systems issues

Assists in supervising the Harmony Accounting/ Database System which processes payments to CSA/Foster Care and IV-E expenditures; attends training to keep abreast of changes with system

Assists with the testing and reconciliation of any financial system upgrade or enhancement

Reviews system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly

Reviews current accounting procedures and recommends needed improvements

Provides financial support to the Juvenile Justice Block Grant program by processing invoices, preparing financial statements and attending meetings

Reconciles and enters city expenditures into the States Locality Automated System Expenditure Reimbursement (LASER) system

Prepares and processes service contracts for payments for Human Services Grant programs

Assists Federal, State and independent auditors as needed

Prepares journal entries, budget transactions and account reconciliations

Participates in special projects, researches and prepares management reports as needed

Serve as the backup Human Resource contact for the Department of Human Services

SUPERVISORY RESPONSIBILITIES

Supervises assigned account technician and clerk staff and agency Human Resource contact. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree or equivalent from four-year college or university accounting; three to five years related experience and/or training in accounting and accounts payable with supervisory experience; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively with groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written or oral form.

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.