Accounts Payable Specialist - Temporary

Democracy Fund; New York (NY); Hybrid; USD 68,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Temporary contract until 2027-04-30

Job summary

EpicWorks is seeking a full-time, temporary Accounts Payable Specialist to support our financial operations through April 30, 2027. The role will process invoices, manage AP entries, and ensure accuracy while coordinating with Ramp and NetSuite implementations.

Based in our Brooklyn, NY office, the position requires effective vendor communication and collaboration with the Finance and Compliance teams; a detail-oriented approach is essential.

Qualifications

• Minimum 3 years Accounts Payable experience required.
• Bachelor’s degree in accounting, finance, business or a similar field preferred.
• Experience with Ramp and NetSuite highly preferred; Excel and Google tools also used.

Responsibilities

• Review, coordinate, and obtain approvals to prepare nationwide/project-wide accounts payable invoices for payment processing.
• Enter/Upload all Accounts Payable items into the FundEZ accounting database.
• Reconcile AP transactions across platforms in FundEZ.
• Review and process expense reports using Certify and Ramp.
• Assist in monthly reconciliation of AP entries to the General Ledger.
• Process credit card charges through Ramp and communicate deficiencies to staff.
• Maintain AP filing system and vendor records, including W9s.
• Maintain positive relationships with vendors and EpicWorks staff.

Skills

Accounts Payable experience

Attention to detail

Problem solving

Technology proficiency

Communication skills

Bachelor’s degree preferred

Non-profit experience a plus

Education

Bachelor’s degree in accounting/finance/business

Tools

Ramp

NetSuite

Excel

Job description

About EpicWorks

EpicWorks provides movement organizations with the values-aligned infrastructure and services they need to fulfill their missions with confidence. We help strengthen the core of their operations by providing essential, dependable services related to people practices, financial management, legal compliance and organizational health. EpicWorks sets up organizations to achieve greater impact.

EpicWorks team members specialize in finance, human resources, compliance, legal services, organizational culture and labor relations. Each team member brings years—often decades—of experience supporting organizations fighting for justice.

This role will work directly for EpicWorks and will not be employed by Working Families Party or Working Families Power.

ABOUT THIS ROLE

The Accounts Payable team is currently navigating a significant period of transition. With the implementation of Ramp and NetSuite, interim processes and responsibilities have changed considerably, and as a result th team is in need of additional resources to support the team during this transition.

The redistribution of responsibilities has been challenging, contributing to delays in processing payments, recording invoices, and maintaining the level of review and accuracy we expect. We are actively working to clarify roles, improve workflows, and establish a more sustainable long-term structure for the AP function.

As we approach the electoral period, the volume and pace of activity are increasing substantially. We are seeking a full-time, temporary Accounts Payable Specialist to support our financial operations through April 30, 2027.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review, coordinate, and obtain approvals to prepare nationwide/project-wide accounts payable invoices for payment processing. Code and/or input for payment (G/L Code, Department/Campaign/Region/Funding).
• Enter/Upload all Accounts Payable items into the accounting database, FundEZ.
• Reconcile AP transactions across various platforms into our accounting software, FundEZ.
• Review and process expense reports utilizing Certify software and Ramp.
• Assist in the monthly reconciliation of all AP entries to the General Ledger, ensuring accuracy and consistency.
• Review and process credit card charges through Ramp software. Communicate with staff members concerning deficiencies in approvals or receipts.
• Maintain Finance Department’s Accounts Payable digital filing system, including recording information for vendors and contractors, including assisting in the collection of W9s, maintaining organized vendor files, and debit card disbursements for all companies.
• Maintain positive relationships with vendors, responding to inquiries promptly and professionally.
• Maintain positive relationships with EpicWorks staff, responding to inquiries promptly, collegially, and professionally.

Additional Responsibilities (Optional)

• Assist Finance team with all monthly budget versus actual reports and prompt response to questions from regional Directors and Project leads.
• Assist the Finance and Compliance teams with additional tasks as needed.

SKILLS AND QUALIFICATIONS

• Minimum 3 years Accounts Payable experience required
• Attention to Detail: Strong observation skills and keen attention to detail for effective account reconciliation.
• Problem-Solving: Ability to identify and resolve problems efficiently and accurately.
• Technology Proficiency: Experience with AP platforms and accounting software preferred; specifically experience with Ramp and Netsuite highly preferred. Comfort with Excel and Microsoft tools, as well as Google spreadsheets and docs and standard email.
• Communication Skills: Clear and effective communication for interactions with team members, colleagues, independent contractors and vendors.
• Bachelor’s degree in accounting, finance, business or a similar field preferred.
• Political, campaign or non-profit experience is a plus.

Applicants must be currently authorized to work for any employer in the U.S. We are unable to sponsor, or take over sponsorship of, employment visas at this time.

Diversity, Equity, and Inclusion

EpicWorks is an equal opportunity employer with a commitment to economic and social justice. Women, people of color, LGBTQ people, people with disabilities, and members of other historically disenfranchised populations are strongly encouraged to apply. Any applicant who requires an accommodation in order to apply for or perform the essential functions of the job should contact us at [e-mail] with the subject line "Application Accommodation" to request such an accommodation.

68000 - 90000 USD a year

Salary & Compensation: The final salary will be determined based on an internal equitable scale that takes into consideration years of experience, geographic location, and final job description. The upper end of the salary range is reserved for individuals who significantly exceed the minimum qualifications and years of experience.

Location and Travel: This is a hybrid role requiring you to work approximately 1-2 days per week in person at 20 Jay Street, Brooklyn, NY. You may need to travel for major events and all-staff meetings on a few occasions

Schedule: The position is temporary and full time and is expected to end April 30, 2027.

Short-term, temporary positions: EpicWorks is a unionized workplace. This is a short-term, temporary position that is excluded from the bargaining unit. EpicWorks' union employees are represented by Workers United affiliated with SEIU and the affiliated Local 1115, Workers United.