Accounts Payable Specialist - Residential Property Management

Hayman Company; Southfield (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

A property management firm based in Southfield is seeking an experienced Accounts Payable Specialist. The ideal candidate will manage high-volume invoices and vendor relations, ensuring timely payments and compliance with company standards. Qualifications include an associate’s degree and 2+ years of related experience, preferably with systems like Yardi Voyager. This role offers a comprehensive benefits package including health insurance and a 401(k).

Benefits

401(k)

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Flexible spending account

Employee assistance program

Qualifications

• 2+ years of accounts payable experience in multifamily or commercial property management preferred.
• Strong attention to detail and accuracy; ability to manage high-volume processing.

Responsibilities

• Review, verify, code, and process high-volume invoices.
• Maintain accurate vendor records and respond to inquiries.
• Prepare weekly check runs and ensure timely payments.
• Adhere to company policies and internal control procedures.
• Work with property managers to resolve invoice discrepancies.

Skills

Attention to detail

Time management

Communication skills

Problem-solving skills

Proficiency in Microsoft Excel

Education

Associate’s degree in Accounting, Finance, or related field

Tools

Yardi Voyager

Microsoft Outlook

Job description

Accounts Payable Specialist - Residential Property Management

Are you an Accounts Payable professional ready for your next great opportunity? Hayman Company is seeking an experienced Accounts Payable Specialist to join our team in Southfield, Michigan.

Primary Functions

• Invoice Processing & Coding: Review, verify, code, and process high-volume invoices in Yardi Voyager (or other property management systems); ensure invoices are processed in accordance with company policies.
• Vendor Management: Maintain accurate vendor records, including W-9s, insurance certificates, and ACH information; respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances; monitor vendor compliance with company requirements (insurance, tax documentation, etc.); responsible for annual 1099 processing.
• Payment Processing: Prepare weekly check runs, ACH batches, and other disbursements; ensure timely payments to avoid late fees and preserve vendor relationships; review and process security deposit refunds.
• Internal Controls & Compliance: Adhere to company policies, internal control procedures, and SOX compliance standards; assist with internal control testing and annual audits as needed; maintain documentation for all AP transactions in compliance with record retention policies.
• Collaboration & Reporting: Work with property managers, accountants, and regional directors to resolve any invoice discrepancies; assist accountants with monthly close processes by ensuring invoices are processed timely; provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.

Performance Standards

• Accuracy & Attention to Detail – Ensures completeness and correctness of work.
• Time Management – Prioritizes tasks and meets deadlines in a fast-paced environment.
• Teamwork & Collaboration – Works effectively with property teams and corporate staff.
• Integrity & Confidentiality – Handles sensitive vendor and financial data responsibly.

Qualifications

• Education: Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Experience: 2+ years of accounts payable experience in multifamily or commercial property management preferred.
• Systems: Proficiency in Yardi Voyager or similar AP/property management systems preferred.
• Skills: Strong attention to detail and accuracy; ability to manage high-volume processing in a deadline-driven environment; excellent communication and problem-solving skills; proficient in Microsoft Excel and Outlook.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance