Accounts Payable Specialist (Hybrid) with Data Analytics

City of Salem; Salem (OR); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid vacation and sick leave

Competitive pay

Retirement pension through Oregon PERS

Flexible spending accounts

Job summary

The City of Salem is seeking an Accounting Assistant in the Community Planning and Development Department to manage accounts payable duties for two federal housing programs, support budgeting and purchasing activities, and allocate costs for budgeting and payment processing.

You will review, validate and pay invoices, obtain approvals, and process payments while performing data analysis. This role will train in Workday and collaborate with the team in a hybrid office setup at 340 Church St SE.

Qualifications

• Graduation from high school or GED with accounting coursework.
• Two years of accounting experience or equivalent training.
• Experience with governmental fund accounts and cash handling.
• Ability to review contracts and ensure compliance.
• Ability to analyze, organize sources of revenue and expenditures.

Responsibilities

• Review, validate and pay all invoices with supporting documentation.
• Receive, track and download invoices for payment.
• Process grant disbursement documents for payment.
• Obtain account coding and approvals from division heads.
• Review documents for accuracy and resolve discrepancies.
• Review city purchasing and payment processes for proper processing.
• Perform credit card reconciliations for monthly payments.
• Process and track federal program disbursements for monthly reconciliations.
• Train in Workday and share knowledge with colleagues.
• Collaborate with Financial Services Manager and Administrative Analyst.
• Prepare spreadsheets to track payments, reimbursements, and cost allocations.

Skills

Accounts payable

Purchase orders

Data analysis

Attention to detail

Excel

Enterprise systems

Word processing

Education

High school diploma or GED

Accounting coursework

Tools

Elite

PayLease

Banking websites

Workday training

Job description

The City of Salem is seeking an Accounting Assistant in the Community Planning and Development Department to manage accounts payable duties for two federal housing programs, support budgeting and purchasing activities, and allocate costs for budgeting and payment processing.

You will review, validate and pay invoices, obtain approvals, and process payments while performing data analysis. This role will train in Workday and collaborate with the team in a hybrid office setup at 340 Church St SE.