Accounts Payable Specialist-Full Time-Onsite

St Croix Health; St. Croix Falls (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

403b retirement program with employer

Paid time off

Disability insurance

Life insurance options

Education reimbursement

Employee assistance program (EAP)

Wellbeing incentive program

Free parking

Job summary

St. Croix Health in Wisconsin is seeking a full-time Accounts Payable Specialist to join our finance team. This role typically works Monday through Friday, day hours, and involves entering and coding vendor invoices, processing check requests, and managing weekly payments.

You will reconcile vendor statements, prepare 1099s, handle petty cash, and support audits and Medicare cost reports. Collaboration with departments and attention to detail are essential to maintain accuracy and compliance.

Qualifications

• Associate’s degree or higher in accounting preferred.
• High School diploma or equivalent required.
• Minimum 2 years’ relevant experience.

Responsibilities

• Enter and code vendor invoices with proper GL coding.
• Process check requests and weekly A/P payments.
• Reconcile vendor statements and prepare 1099s.
• Manage petty cash.
• Support audits, Medicare cost reports and special projects.
• Collaborate with finance team and other departments.

Skills

Attention to detail

Excel formulas

Pivot tables

Critical thinking

Problem solving

Communication skills

Education

Associate’s degree or higher in accounting

High School diploma or equivalent

Tools

Sage Intacct

Ottimate

Envi

Job description

St. Croix Health is seeking a full-time (1.0 FTE) Accounts Payable Specialist to join our team. This position will typically work Monday through Friday, day hours.

The Accounts Payable Specialist is responsible for entering and coding all vendor invoices, processing check requests, weekly A/P payments, reconciling vendor statements and preparing 1099s. Manages petty cash, ensures compliance with OIG and communicates with vendors and departmental leaders. Supports finance team with audits, Medicare cost reports and special projects.

Accounts Payable Processing

• Enters vendor invoices for approval and ensures proper GL coding
• Downloads vendor invoices from websites
• Processes weekly vendor payments and records automated payments in general ledger
• Prints weekly patient refunds
• Reconciles vendor statements and communicates with vendors to resolve invoicing discrepancies
• Prepares annual 1099s
• Other duties as assigned

Other Responsibilities

• Collaborates with other members of the finance team, as well as other departments, to ensure coordination for projects and organizational initiatives.
• Proactively solves problems and seeks innovative solutions to improve efficiency and accuracy of processes
• Brings issues/concerns to the attention of department management.
• Utilizes resources effectively and efficiently. Demonstrates responsible financial stewardship. Manages own time effectively and prioritizes work to achieve maximum results.

* While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Requirements

Education & Licensure:

• Associate’s degree or higher in accounting preferred;
• High School diploma or equivalent required

Experience:

• Minimum 2 years’ relevant experience required
• Experience in Sage Intacct, Ottimate, or Envi preferred

Knowledge, Skills & Abilities:

• Attention to detail
• Intermediate level skills in Excel formulas and pivot tables
• Excellent critical thinking, reasoning and problem-solving skills
• Excellent communication skills, both oral and written

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing, bending, and reaching
• Must be able to lift up to 20 pounds at times.

St. Croix Health is an Equal Opportunity Employer.

We will ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process. If reasonable accommodations are needed, please contact us at [e-mail] or 800-828-3627

St. Croix Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values.

Mission: To deliver care driven by excellence, guided by heart, and grounded in community.

Vision: To be a trusted partner in providing healthcare that is personal and accessible to all, by adapting to meet the needs of our communities, and support lifelong well-being.

Values: Integrity. Respect. Compassion. Collaboration

Here at St. Croix Health, we offer our employees with a robust benefits package that includes:

• Health, vision and dental insurance
• 403b retirement program with employer match
• Paid time off
• Short-term disability, long-term disability and life insurance options
• Education reimbursement
• Employee assistance program (EAP)
• Wellbeing incentive program
• Free parking

St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.