Accounts Payable Specialist CU

Simera; San Francisco (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Simera in San Francisco seeks an Accounts Payable Specialist to manage invoices, payments, and vendor relations with precision and accountability.

The role emphasizes accuracy, timely processing, and collaboration with internal teams while maintaining confidentiality of financial data in a remote-friendly environment. Applicants should have strong Excel/Sheets skills, familiarity with ERP systems, and a proven ability to handle high volumes while meeting deadlines.

Qualifications

• Experience in accounts payable and invoice processing.
• Strong attention to detail and accuracy.
• Proficiency with spreadsheets and accounting tools.
• Experience with ERP/accounting software and vendor management.
• Ability to work independently and meet deadlines.

Responsibilities

• Process, verify, and enter invoices and payments accurately.
• Review invoices for approvals and documentation compliance.
• Match invoices with POs and receipts.
• Enter transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments per schedule.
• Monitor due dates and ensure timely payments.
• Maintain organized AP records and documentation.
• Respond to vendor inquiries and resolve issues.
• Collaborate with internal teams to resolve payment issues.
• Assist with month-end/year-end closes for AP.
• Support reconciliations and aging analyses.
• Prepare AP reports and summaries for management.
• Ensure proper filing of financial records and audits.
• Identify process improvements for AP efficiency.

Skills

Accounts Payable

Invoice Processing

Attention to Detail

Time Management

Excel/Sheets

ERP/Accounting Software

Reconciliation

Communication

Confidentiality

Independence

Tools

Microsoft Excel

Google Sheets

Accounting Software

ERP Systems

Job description

We are seeking a highly organized, detail-oriented, and financially responsible Accounts Payable Specialist to manage and process the company’s accounts payable activities. The ideal candidate will ensure invoices, payments, and financial records are processed accurately and on time while maintaining strong relationships with vendors and internal teams.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information.

Required Skills

• Strong knowledge ofaccounts payable and invoice processing.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good understanding of accounting principles and financial processes.
• Proficiency withMicrosoft Excel or Google Sheets.
• Experience using accounting software, ERP systems, or financial management platforms.
• Strong reconciliation and problem-solving skills.Id. to resolve discrepancies.
• Strong numerical and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple invoices, vendors, and deadlines simultaneously.
• Strong follow-up and task-management skills.
• Ability to maintain confidentiality when handling sensitive financial information.
• Ability to work independently and collaborate effectively with internal teams.

Requirements

• Previous experience inaccounts payable, accounting, finance, bookkeeping, or a similar role.
• Experience processing invoices, payments, vendor statements, and financial transactions.
• Experience with accounting software, ERP systems, or accounts payable platforms.
• Strong Excel or spreadsheet skills.
• Knowledge of invoice matching, reconciliations, and payment processes.
• Ability to manage high volumes of transactions while maintaining accuracy.
• Ability to meet deadlines and follow established financial procedures.
• Strong communication skills and ability to work with vendors and internal stakeholders.
• Ability to work independently and effectively in a remote environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking vendors, clients, or teams.

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