Accounts Payable Specialist - Automation

First Quality King of Prussia PA; Anderson (SC); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive base salary

Paid time off

Medical, dental and vision

401(k) with employer match

Paid parental leave

Tuition assistance

Wellness program

Job summary

First Quality is seeking an Accounts Payable Specialist - Automation for its Anderson, SC plant. The role focuses on processing invoices, expanding automated vendor invoice processing, resolving exceptions, and supporting month-end close and 1099 reporting.

Strong SAP skills and AP automation experience are highly valued. The ideal candidate has 2–4+ years in full-cycle AP, excellent Excel capabilities, and meticulous attention to detail.

Qualifications

• 2–4+ years of full-cycle Accounts Payable experience.
• Knowledge of AP best practices, 3-way match, vendor statement reconciliation.
• Hands-on SAP experience and AP automation exposure.
• Experience expanding automation coverage.
• Associate’s/bachelor’s in accounting or finance (or equivalent).
• Strong Excel skills (lookups and pivots).
• Attention to detail and clear communication.

Responsibilities

• Process invoices and support automation initiatives.
• Perform 3-way matching and resolve variances.
• Manage payment runs (ACH, checks, wires) and terms adherence.
• Reconcile vendor statements to AP subledger and aging.
• Monitor bot-driven processing and assist IT for issues.
• Support month-end close and 1099 reporting.
• Respond to vendor inquiries and audit documentation.

Skills

Accounts Payable

3-way matching

SAP

AP automation

Vendor reconciliations

Excel (lookups)

Education

Associate/Bachelor in accounting or finance

Tools

SAP

AP automation

Job description

Founded over 35 years ago, First Quality is a family-owned company that has grown from a small business in McElhattan, Pennsylvania into a group of companies, employing over 5,000 team members, while maintaining our family values and entrepreneurial spirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada, the companies within the First Quality group produce high-quality personal care and household products for large retailers and healthcare organizations. Our personal care and household product portfolio includes baby diapers, wipes, feminine pads, paper towels, bath tissue, adult incontinence products, laundry detergents, fabric finishers, and dishwash solutions. In addition, we manufacture certain raw materials and components used in the manufacturing of these products, including flexible print and packaging solutions. Guided by our values of humility, unity, and integrity, we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality, you’ll find a collaborative environment focused on continuous learning, professional development, and our mission to Make Things Better®.

We are seeking an Accounts Payable Specialist - Automation, for our First Quality Tissue plant located in Anderson, SC. AP Specialist will be responsible for administering and coordinating Accounts Payable related activities by processing invoices while monitoring automation, resolving exceptions, and helping expand automated vendor invoice processing.

Primary Responsibilities:

• Reviews all payable invoices and supporting documents for accuracy and adherence to the company policy.
• Perform 3-way matching (invoice, PO, receipt) and resolve price/quantity variances.
• Execute invoice processing for payment runs (ACH, SUA, SCF, wire, check) in line with terms, discounts, and approval rules.
• Reconcile vendor statements to the AP subledger and aging.
• Monitor invoices processed via bots and post them to SAP as appropriate.
• Investigate bot failures, data-extraction errors, and matching exceptions on invoices parked by the bot.
• Escalate system issues to automation developers/ IT.
• Identify vendors and invoice types that can move from manual to automated processing and support onboarding.
• Support month-end close: accruals, AP aging analysis.
• Support 1099 reporting.
• Respond to vendor inquiries and internal coding/approval questions.
• Provide documentation for internal and external audits.
• Partner with Procurement, IT, and Finance on process improvements and system enhancements.
• Follow segregation of duties, approval matrices, and fraud-prevention controls.

The ideal candidate will possess the following skills:

• 2–4+ years of full-cycle Accounts Payable experience
• Working knowledge of AP best practices, 3-way match, and vendor statement reconciliation
• Hands-on experience with SAP, experience with AP automation
• Experience expanding automation coverage
• Associate’s/bachelor’s in accounting or finance (or equivalent experience)
• Strong Excel skills (lookups, pivots, basic data cleanup)
• High attention to detail, organized workflow management, and clear written/verbal communication

What We Offer You

• Competitive base salary and bonus opportunities
• Paid time off (three-week minimum)
• Medical, dental and vision starting day one
• 401(k) with employer match
• Paid parental leave
• Child and family care assistance (dependent care FSA with employer match up to $2500)
• Bundle of joy benefit (year's worth of free diapers to all team members with a new baby)
• Tuition assistance
• Wellness program with savings of up to $4,000 per year on insurance premiums
• ...and more!

First Quality is committed to protecting information under the care of First Quality Enterprises commensurate with leading industry standards and applicable regulations. As such, First Quality provides at least annual training regarding data privacy and security to employees who, as a result of their role specifications, may come in to contact with sensitive data.

First Quality is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identification, or protected Veteran status.

Founded over 35 years ago, First Quality is a family-owned company that has grown from a small business in McElhattan, Pennsylvania into a group of companies, employing over 5,000 team members, while maintaining our family values and entrepreneurial spirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada, the companies within the First Quality group produce high-quality personal care and household products for large retailers and healthcare organizations. Our personal care and household product portfolio includes baby diapers, wipes, feminine pads, paper towels, bath tissue, adult incontinence products, laundry detergents, fabric finishers, and dishwash solutions. In addition, we manufacture certain raw materials and components used in the manufacturing of these products, including flexible print and packaging solutions. Guided by our values of humility, unity, and integrity, we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality, you’ll find a collaborative environment focused on continuous learning, professional development, and our mission to Make Things Better®.