Accounts Payable Specialist

American Psychological Association; Washington; Remote; USD 50,000 - 70,000; Full time

Job summary

A major professional organization is seeking an Accounts Payable Specialist to manage vendor payments and reimbursements. Candidates should have a Bachelor’s degree or equivalent experience in business administration or accounting, along with a strong understanding of accounting principles. The role offers remote work eligibility under specific conditions and requires strong computer skills in accounting software and MS Office.

Qualifications

• Bachelor’s degree in business administration, accounting, or related field.
• 3 years of relevant experience or 5 years of accounts payable experience.
• Understanding of accounting principles including reconciliations.

Responsibilities

• Process disbursements to vendors, governance members, and reimbursements.
• Communicate with vendors, members, and staff as needed.
• Verify accuracy of sales tax charges and reconcile accounts.

Skills

Accounting principles

Customer service

Compliance understanding

Proficiency in accounting software

Microsoft Word

Microsoft Excel

Education

Bachelor’s degree in business discipline

Job description

APA HQ
750 First Street NE
Washington, DC 20002, USA

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

Accounts Payable Specialist is responsible for processing all cash disbursements to vendors, members of governance, award recipients and staff/non-staff reimbursements in accordance with established policies and procedures and best practices. The Specialist is responsible for ensuring that requests for payment are valid, accurate, charged to the appropriate account, properly authorized, sufficiently supported, and paid timely.

The Specialist must be very familiar with APA policies and act as an enforcer of those policies.

Education & Experience Required:

Education: Bachelor’s degree in business discipline, i.e. Business Administration, Accounting, Marketing and 3 years related experience. 5 solid years of experience in accounts payable may be substituted for degree.

Experience: Demonstrated understanding of accounting principles, to include bank and ledger account reconciliations. Must understand the importance of compliance with internal and external policies and regulations, and the importance of good customer service.

Computer Skills Required:

Must be proficient in the use of accounting software, Microsoft Word and Excel.

Responsibilities:

• Responsible for all tasks related to disbursements to vendors, members of governance, award recipients, and staff/non-staff reimbursements.
• Communicate with vendors, members, banks, and staff as needed.
• Ensure proper classification of vendors for 1099 reporting, and process check, wire and ACH actions in accordance with set policies and procedures and internal controls.
• Verify accuracy of sales tax charges, track and reconcile accounts payable, prepaid accounts, and accruals.

Other Duties as assigned

Assists as needed for audit and/or information requests, processing payables for related entities, general ledger account reconciliations, bank reconciliations, and other ad hoc requests.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.