Accounts Payable Specialist

Pano; United States; Hybrid; USD 70,000 - 110,000; Full time

Job summary

Pano AI is seeking a detail-oriented Accounts Payable Specialist to own and optimize our end-to-end AP function. You will code and process bank, Zip (Procure to Pay), and Ramp transactions, building scalable controls and processes for a startup environment.

The role requires 6+ years in AP, experience with Zip and Ramp, and strong GL/accrual accounting knowledge. Hybrid work setup across North America and Australia with a focus on accuracy and timely close.

Qualifications

• 6+ years of accounts payable experience, including leadership responsibilities.
• Experience in an early-stage or high-growth company environment.
• Hands-on experience with Zip (Procure to Pay) and Ramp platforms.
• Strong understanding of GL coding, COA, and accrual-based accounting.
• Experience supporting audits and 1099 reporting.

Responsibilities

• Own the full-cycle coding and reconciliation of bank transactions and GL entries.
• Manage Zip workflow including PO matching, approvals, and vendor invoices.
• Review Ramp transactions for coding accuracy and policy compliance.
• Monitor AP inbox; resolve inquiries and AP issues promptly.
• Own month-end AP accruals and liaise with cross-functional teams.
• Serve as AP systems SME for Zip and Ramp configurations and integrations.
• Identify process improvements to reduce manual work and shorten close.
• Maintain AP SOPs and training materials for the team.
• Support internal and external audits with required documentation.
• Ensure vendor records, W-9s, and 1099 reporting comply with regulation.

Skills

Accounts payable

Process improvements

Leadership

Tools

NetSuite

Sage Intacct

QuickBooks

Job description

Help us tackle the growing wildfire crisis with the latest advancements in AI and IoT

Who we are

The challenge: Every minute matters in wildfire response. As climate change increases the frequency and intensity of wildfires—with longer fire seasons, drier fuels, and more extreme weather—new ignitions can spread rapidly, putting communities, critical infrastructure, and ecosystems at risk. Today, many wildfires are first reported by members of the public, meaning it can take valuable time to detect a fire, confirm its location and size, and mobilize responders. Fire agencies need faster, more reliable ways to detect, verify, and pinpoint new ignitions so they can respond quickly and prevent small fires from becoming catastrophic events.

About Pano AI: Pano AI is the leader in AI-powered wildfire detection and intelligence, helping fire professionals detect, respond to, and contain wildfires faster and more safely. Our platform combines advanced hardware, software, artificial intelligence, satellite imagery, and other data sources to provide real-time situational awareness and actionable intelligence. Using a network of ultra-high-definition, 360-degree cameras positioned across high vista points, Pano AI delivers a real-time view of wildfire activity, enabling faster, more informed decision-making when every second counts.

We are a team of more than 175 people working in a hybrid-remote environment across North America and Australia, with headquarters in San Francisco. Our customers include government agencies, utilities, insurers, and private landowners who rely on Pano AI to help protect people, property, and natural landscapes. Pano AI currently serves customers across the United States, Australia, and Canada, monitoring more than 50 million acres worldwide.

Our values are part of everything we do at Pano AI. They guide how we work together, how we serve our customers, and how we approach our mission.

Impact: As we scale our business, we grow our impact—enabling emergency managers to protect people, infrastructure, and the environment from devastating wildfires.

Service: We serve those who serve, and the teammates beside us.

Trust: We earn trust through integrity, accountability, and an obsession with quality so that our partners can rely on us.

Excellence and Speed: We produce exceptional work quickly because our mission demands both precision and urgency.

Innovation: We apply cutting-edge technology to what we build and how we work.

Our work has been recognized by Fast Company as one of the Top 10 Most Innovative AI Companies in 2023 and one of the World's Most Innovative Companies in 2026, ranking #1 in Sustainability. We have also been named to TIME's list of the 100 Most Influential Companies of 2025 and recognized by MIT Technology Review as one of the top climate technology companies to watch.

Backed by $89 million in funding from leading investors including Giant Ventures, Liberty Mutual Ventures, Tokio Marine Future Fund, Congruent Ventures, Initialized Capital, Salesforce Ventures, and T-Mobile Ventures, we're building technology that helps communities around the world become more resilient to wildfire. Learn more at www.pano.ai.

The Role

We are looking for a detail-oriented and process-driven Accounts Payable Specialist to own and optimize our end-to-end AP function. This role is responsible for the accurate and timely coding and processing of bank, Zip (Procure to Pay), and Ramp transactions. The right person thrives in a startup environment and is eager to build the systems, controls, and processes that keep our AP operations running at scale.

What you’ll do

• Own the full-cycle coding and reconciliation of bank transactions, ensuring accurate GL coding and timely month-end close support
• Manage and maintain Zip transaction workflows - including PO matching, approval routing, and vendor invoice processing
• Oversee Ramp transaction review, coding accuracy, and policy compliance across employee spend
• Oversee AP inbox on a daily basis and ensure all inquiries have been addressed and any AP issues are timely resolved
• Own the month-end AP accrual process, including preparing accrual entries, ensuring completeness of liabilities, and partnering with cross functional teams to support an accurate and timely close
• Serve as the internal subject matter expert for Zip and Ramp, managing system configurations, workflows, and integrations
• Identify and implement process improvements that reduce manual effort, improve coding accuracy, and shorten close cycles
• Maintain AP process documentation, SOPs, and training materials
• Support internal and external audits by providing documentation and responding to AP-related inquiries
• Ensure vendor records, W-9s, and 1099 reporting are maintained in compliance with regulatory requirements

What you’ll bring

• 6+ years of accounts payable experience, with at least 1-2 years in a lead or manager capacity
• Experience working in an early-stage or high-growth company
• Hands-on experience with Zip (or similar Procure to Pay platforms) and Ramp (or similar corporate card/expense platforms)
• Strong understanding of GL coding, chart of accounts, and accrual-based accounting
• Proven ability to identify process gaps and drive improvements to completion
• High attention to detail with a controls-first mindset
• Experience with NetSuite, Sage Intacct or QuickBooks
• Experience supporting audits and preparing 1099s

Final compensation for regular full-time employees is determined by a variety of factors, including job-related qualifications, education, experience, skills, knowledge, and geographic location. In addition to base salary, regular full-time roles are eligible for equity. Benefits are tailored to local market standards and statutory requirements in the employee's country of employment, and may include health coverage, retirement or pension contributions, and paid time off. Specific benefit details will be shared during the interview process.