Accounts Payable Specialist

Vertex Education; Sundale (PA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Dental and vision coverage

Flex plan

Job summary

Vertex Education is seeking an Accounts Payable Specialist to support day-to-day AP for multiple schools and clients. You will ensure accurate invoices, proper coding, and timely payments while maintaining strong vendor relationships and providing excellent service to school leaders and staff.

In this role you will collaborate with Payroll, Finance, Client Account Management, and Senior Management to optimize processes, generate reports, and maintain accurate AP records.

Qualifications

• 3 or fewer years of accounts payable or related finance experience.
• Experience communicating with customers/vendors.
• Proficiency in Excel and accounting software.

Responsibilities

• Receive, review, and accurately process invoices from designated schools.
• Verify coding and enter invoices into accounting software timely.
• Generate reports, troubleshoot issues, and resolve discrepancies.
• Prepare and issue payments with accuracy and timeliness.
• Maintain organized AP records and documentation; perform quality checks.
• Build professional relationships with school administrators, staff, and vendors.
• Provide training on AP procedures and systems to staff.
• Collaborate with Payroll, Finance, Client Account Management and Senior Management for efficient operations.
• Identify and propose improvements to AP processes and workflows.

Skills

Accounts Payable

Customer communication

Attention to detail

Multitasking

Education

Associate's degree in accounting or related field

Tools

Excel

Accounting software

Job description

Be the one who makes a difference! At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference - with us.

The Accounts Payable Specialist is responsible for supporting the day-to-day AP function for multiple schools and clients, ensuring invoices are processed accurately, efficiently, and in compliance with company and client policies. This role requires attention to detail, strong communication skills, and the ability to provide exceptional service to school leaders, staff, and external partners. The AP Specialist plays a key role in maintaining smooth financial operations so that schools can focus on their mission of providing an excellent education to students.

Key Responsibilities

• Receive, review, and accurately process invoices from assigned schools.
• Verify coding and enter invoices into accounting software in a timely manner.
• Generate reports, troubleshoot issues, and resolve discrepancies proactively.
• Prepare and issue payments, ensuring accuracy, timeliness, and compliance.
• Maintain organized and accurate AP records and documentation.
• Perform quality control checks to prevent errors and delays.
• Build and maintain strong, professional relationships with school administrators, staff, and external vendors.
• Provide training and guidance to school staff on AP procedures and systems.
• Collaborate with internal teams - including Payroll, Finance, Client Account Management, and Senior Management to ensure efficient and accurate operations.
• Identify and recommend improvements to AP processes, workflows, and systems.

Minimum Qualifications

• 1-3 years of experience in accounts payable, finance, or a related role.
• Experience working directly with customers and/or vendors.
• Proficiency in Microsoft Excel and familiarity with accounting systems.
• Strong organizational skills with the ability to multitask and manage deadlines.
• Detail-oriented, proactive, and committed to accuracy and service excellence.

Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong problem-solving abilities with the ability to remain calm and professional under pressure.
• Ability to handle sensitive information with discretion and integrity.
• Team-oriented, adaptable, and eager to support colleagues and clients.

Compensation & Benefits

• Competitive salary, commensurate with experience and location.
• Performance-based bonus opportunities.
• Comprehensive benefits package, including health, dental, vision, flex plan, and 401(k).
• Opportunities for professional growth and advancement within the organization.
• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.

Be excited to be a part of our team and grow your career with us! Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education. Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up. Be supported in your work by caring leaders and team members who want you to succeed. Be empowered to make a difference and climb higher and reach farther to change lives through education. Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances. Be a part of Vertex Education and let’s make a difference together.

Founded in 2007, Vertex Education is committed to changing lives through education by providing academic, business and development services to schools nationwide.

At Vertex, three core values form the foundation of how we work with each other - and our clients. These values are characteristics and qualities we offer to our clients, and to one another as colleagues on our quest to change lives through education. We offer to all projects and relationships the embodiment of these values: Innovative Minds Hungry Hearts Engaging Spirits

Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.