Accounts Payable Specialist

Innovative Outsourcing; Smyrna (GA); On-site; USD 65,000 - 68,000; Full time

Job summary

Innovative Outsourcing is representing a fast-growing commercial HVAC general contractor in Smyrna seeking an Accounts Payable Specialist. The role requires 3+ years in AP, strong Excel/Word skills, and construction accounting familiarity. You’ll manage POs, vendor statements, and invoicing while supporting payroll and onboarding tasks.

The position is at the client office with typical hours 7am–4pm, some flexibility. Competitive salary $65–68k, with benefits after one month.

Qualifications

• 3+ years of Accounts Payable experience, construction industry/cost accounting experience strongly preferred.
• High school diploma required, college courses or certifications in accounting are a plus.
• Strong work ethic and ability to problem solve.
• Detail-oriented, inquisitive, determined and reliable.
• Professional and positive attitude.
• Proficient in Excel and Word; Experience with Viewpoint Spectrum or another construction accounting software is a plus.
• Possess strong organizational and time management skills; ability to self-direct as appropriate.
• Understanding of basic accounting principles.
• Ability to interact and communicate with peers, employees, customers and vendors in a professional manner.
• Ability to work independently with emphasis on efficiency, accuracy and timeliness.

Responsibilities

• Maintain purchase orders to ensure proper job costing and GL coding.
• Track and reconcile open POs.
• Review and reconcile monthly vendor statements.
• Process vendor invoices for approval, revise for any approver comments and post.
• Maintain vendor relationships and ensure updated record-keeping (W-9s, tax exemptions, etc.).
• Cross-train to support accounting and payroll teammates.
• Assist with the onboarding process for new hires.
• Order and track office supplies for the main office and field site.
• Handle miscellaneous data entry, scanning, filing, and other tasks as needed.

Skills

Accounts Payable

Detail-oriented

Communication

Education

High school diploma

Tools

Excel

Word

Viewpoint Spectrum

Job description

ACCOUNTS PAYABLE SPECIALIST - Construction

Our longstanding client, a fast-growing commercial HVAC general contractor located in Smyrna, is adding an Accounts Payable Specialist to their wonderful team.

This position will be performed at our client's office and the normal work hours are 7am to 4pm. A little flexibility can be allowed on the work hours if needed.

We have placed several people with this great organization, so we know you will love their family-friendly culture and the individual team members. If you have previous experience with job costing, this will be a great opportunity for you to use those skills to add tremendous value to this organization.

JOB RESPONSIBILITES:

The Accounts Payable Specialist has the following responsibilities and duties:

• Maintain purchase orders to ensure proper job costing and GL coding consistent with job cost accounting standards
• Track and reconcile open POs
• Review and reconcile monthly vendor statements
• Process vendor invoices for approval, revise for any approver comments and post
• Maintain vendor relationships and ensure updated record-keeping (W-9s, tax exemptions, etc.)
• Cross-train to support accounting and payroll teammates. Tasks include, but not limited to:
• Assist with the onboarding process for new hires
• Order and track office supplies for the main office and field site
• Handle miscellaneous data entry, scanning, filing, and other tasks as needed

CANDIDATE REQUIREMENTS:

• 3+ years of Accounts Payable experience, construction industry/cost accounting experience strongly preferred
• High school diploma required, college courses or certifications in accounting are a plus
• Strong work ethic and ability to problem solve
• Detail-oriented, inquisitive, determined and reliable
• Professional and positive attitude
• Proficient in Excel and Word; Experience with Viewpoint Spectrum or another construction accounting software is a plus
• Possess strong organizational and time management skills; ability to self-direct as appropriate
• Understanding of basic accounting principles
• Ability to interact and communicate with peers, employees, customers and vendors in a professional manner
• Ability to work independently with emphasis on efficiency, accuracy and timeliness

COMPENSATION:

A salary of $65-68,000 depending on experience match

BENEFITS:

The following benefits are available to employees and eligible dependents after 1 month of service: