Accounts Payable Specialist

GL Staffing; Pompano Beach (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing solutions provider in Florida is seeking an experienced Accounts Payable Specialist to manage invoicing and payment processing. Key responsibilities include reviewing invoices, matching POs, and reconciling vendor statements. The ideal candidate will have over 5 years of accounts payable experience and proficiency in NetSuite and Microsoft Excel. This position offers health benefits and opportunities for professional growth.

Benefits

Health, dental, and vision benefits

Paid time off and holiday benefits

Opportunity for professional growth

Qualifications

• At least 5 years of relevant accounts payable experience.
• Strong experience with matching POs and invoices.
• Ability to prioritize and manage multiple tasks in a high-volume environment.
• Experience with maintaining confidentiality.

Responsibilities

• Review, sort, and process incoming invoices for accurate bookkeeping.
• Match purchase orders (POs) with invoices.
• Code invoices to the correct GL account.
• Reconcile vendor statements and investigate discrepancies.
• Assist with month-end A/P closing activities.

Skills

Accounts Payable Experience

Matching POs and Invoices

Microsoft Excel

Communication Skills

Attention to Detail

Tools

NetSuite

Microsoft Office

Job description

We are seeking an experienced Accounts Payable Specialist to provide administrative and clerical support within our organization. This role involves managing the entire invoicing and payment process, ensuring accurate verification of approvals, and performing reconciliations.

Key Responsibilities:

• Review, sort, and process incoming invoices for accurate bookkeeping.
• Match purchase orders (POs) with invoices.
• Code invoices to the correct GL account, department, and subsidiary.
• Review and process various business expenses.
• Respond to vendor inquiries promptly.
• Reconcile vendor statements and investigate discrepancies.
• Review, process, and reconcile all credit card transactions.
• Assist with the preparation and processing of 1099 forms.
• Process and print payments to vendors.
• Assist with month-end A/P closing activities.
• Maintain and update reports, spreadsheets, and accounting files.
• Provide additional support for other accounting, finance, and operational tasks as needed.

Qualifications & Skills:

• At least 5 years of relevant accounts payable experience.
• Strong experience with matching POs and invoices.
• Ability to prioritize and manage multiple tasks in a high-volume environment.
• Experience working in a multi-company environment and handling intercompany entries.
• Ability to maintain confidentiality.
• Quick to learn new software systems.
• Experience with NetSuite preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Strong communication skills and critical thinking abilities.
• Dependable and organized, with a keen attention to detail.

Benefits:

• Health, dental, and vision benefits.
• Paid time off and holiday benefits.
• Opportunity for professional growth within the company.