Accounts Payable Specialist

The Pharmacy Hub; North Carolina; On-site; USD 45,000 - 60,000; Full time

Job summary

A healthcare product distribution company based in North Carolina is seeking an Accounts Payable Specialist to manage the full-cycle accounts payable process. The ideal candidate should have 2-4 years of accounts payable experience and strong organizational skills. This role involves processing vendor invoices, collaborating with teams, and ensuring accuracy in financial records. Benefits include 401(k) matching, medical insurance, and paid time off.

Benefits

401(k) with up to 4% matching

Medical, dental, vision and life insurance

Paid time off

Paid public holidays

Qualifications

• 2-4 years of hands-on accounts payable experience.
• Strong understanding of basic accounting principles and AP processes.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage the full-cycle accounts payable process including processing vendor invoices.
• Collaborate with Procurement, Operations, and Finance teams to improve workflow efficiency.
• Prepare and process weekly check runs, ACH, and wire transfers.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

High school diploma or equivalent

Associate degree or accounting/finance coursework

Tools

ERP/accounting systems (NetSuite, SAP, Oracle, QuickBooks)

Excel

Job description

Overview

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Core Values

The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset – we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care – we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement – we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients

Role and Responsibilities

Job Title: Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, including processing vendor invoices, handling purchase orders, and ensuring timely and accurate payments. This role requires strong attention to detail, organizational skills, and the ability to collaborate with vendors and internal teams. The specialist ensures the accuracy and integrity of financial records while supporting efficient accounting operations.

Key Responsibilities

• Review, code, and process vendor invoices and purchase orders in accordance with company policies
• Create, maintain, and reconcile purchase orders in the ERP system
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and process weekly check runs, ACH, and wire transfers
• Ensure invoices and POs have proper documentation and approvals prior to payment
• Maintain accurate vendor records, including banking information and contact details
• Respond to vendor inquiries and resolve payment issues promptly
• Assist with month-end closing activities, including AP reconciliations and accruals
• Collaborate with Procurement, Operations, and Finance teams to improve workflow efficiency
• Identify opportunities for process improvements and help strengthen internal controls

Qualifications

• Education: High school diploma or equivalent required; associate degree or any accounting/finance coursework a plus, but not required
• Experience: 2–4 years of hands-on accounts payable experience, including handling purchase orders
• Proficiency with ERP/accounting systems (NetSuite, SAP, Oracle, QuickBooks, or similar) and Excel
• Strong understanding of basic accounting principles and AP processes
• Excellent attention to detail, organization, and time management
• Strong communication skills and ability to interact professionally with vendors and internal teams
• Ability to work independently and collaboratively in a fast-paced environment

Core Competencies

• Accuracy and attention to detail
• Purchase order and invoice management
• Problem-solving and analytical skills
• Vendor and stakeholder communication
• Time management and organization
• Integrity and accountability

This is a 100% on-site position based in Davie.

Benefits

• 401(k) with up to 4% matching
• Medical, dental, vision and life insurance
• Paid time off
• Paid public holidays

At The Pharmacy Hub, we don’t just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.