Accounts Payable Specialist

Vaco Recruiter Services; New York (NY); Hybrid; USD 41,000 - 45,000; Full time

Job summary

Growing luxury design and manufacturing company in Union, NJ is seeking an experienced Accounts Payable Specialist to join the accounting team. This high-volume AP role focuses on invoice processing, three-way matching, vendor communication, reconciliations, and payment activity.

The ideal candidate will have four or more years of AP experience, excellent communication skills, and the ability to work accurately in a fast-paced environment. Onsite with one remote day after 90 days.

Qualifications

• Four or more years of accounts payable experience preferred.
• Three-way matching experience is required.
• Experience supporting a manufacturing, consumer products, or other product-based business is strongly preferred.
• Strong Microsoft Excel skills, including PivotTables and VLOOKUPs.
• Experience with Infor is preferred but not required.
• Bachelor's degree preferred.

Responsibilities

• Process and code vendor invoices accurately and efficiently.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Review freight and shipping-related invoices.
• Reconcile vendor statements and research discrepancies.
• Communicate directly with vendors regarding invoice and payment questions.
• Coordinate with purchasing and warehouse teams to resolve pricing or quantity discrepancies.
• Serve as backup to the lead AP team member for ACH payments, checks, wires, and other payment activity.
• Assist with Positive Pay and payment controls.
• Maintain and organize AP email correspondence and documentation.
• Support additional vendor and expense analysis as needed.
• Assist with other accounting projects and responsibilities as assigned.

Skills

Communication skills

High-volume AP experience

Attention to detail

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Excel

PivotTables

VLOOKUPs

Infor

Job description

Client: Growing luxury design and manufacturing company

Title: Accounts Payable Specialist

Salary: 30-33 per hour + overtime eligibility

Location: Union, NJ | Onsite, with one remote day after 90 days

Job Description:

A growing luxury design and manufacturing company is seeking an experienced Accounts Payable Specialist to join its accounting team.

This is a high-volume AP role supporting invoice processing, three-way matching, vendor communication, reconciliations, and payment activity. The ideal candidate will have strong hands-on accounts payable experience, excellent communication skills, and the ability to work accurately in a fast-paced environment.

The team processes approximately 400-500 invoices per week across three employees, so strong organization, attention to detail, and comfort with volume are essential.

Responsibilities

• Process and code vendor invoices accurately and efficiently.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Review freight and shipping-related invoices.
• Reconcile vendor statements and research discrepancies.
• Communicate directly with vendors regarding invoice and payment questions.
• Coordinate with purchasing and warehouse teams to resolve pricing or quantity discrepancies.
• Serve as backup to the lead AP team member for ACH payments, checks, wires, and other payment activity.
• Assist with Positive Pay and payment controls.
• Maintain and organize AP email correspondence and documentation.
• Support additional vendor and expense analysis as needed.
• Assist with other accounting projects and responsibilities as assigned.

Qualifications

• Four or more years of accounts payable experience preferred.
• Strong high-volume AP experience.
• Three-way matching experience is required.
• Experience supporting a manufacturing, consumer products, or other product-based business is strongly preferred.
• Strong Microsoft Excel skills, including PivotTables and VLOOKUPs.
• Experience with Infor is preferred but not required.
• Bachelor's degree preferred

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