Accounts Payable Specialist

Cumberland Heights Foundation, Inc.; Nashville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

The Cumberland Heights Foundation in Nashville seeks an Account Payable Specialist to manage all aspects of the accounts payable cycle, process invoices, and prepare monthly closing. You will work with the Controller and leadership to ensure timely and accurate financial reporting.

Requirements include a high school diploma or GED and at least two years in accounting, proficiency with MS Office, and familiarity with Paylocity HRMS and Medhost accounting systems.

Qualifications

• A high school diploma/GED and 2 years of accounting experience required.
• Ability to lift up to 20 pounds and move around campus on uneven and rural terrain.
• Intermediate computer skills including Microsoft Outlook, Word and Excel.
• Experience with HRMS (Paylocity) preferred.
• Excellent written and oral communication in English.

Responsibilities

• Verifies the accuracy of data in various systems and processes journal entries.
• Prepares bank deposits and forwards related documents.
• Codes routine invoices to expense categories and ensures PO/signature before processing.
• Mails checks to vendors and assists with vendor research and discrepancies.
• Provides backup support for Purchasing Agent, Accounting Coordinator and Controller.

Skills

Accounts payable

Data entry

Attention to detail

Communication

Problem solving

Education

High school diploma/GED

2 years accounting experience

Tools

Medhost

Paylocity

Microsoft Excel

Job description

CUMBERLAND HEIGHTS

We are looking for you! Do you want to be a part of the team that transforms lives? Cumberland Heights is more than a campus on 177 acres, it’s a community. Our mission is providing the highest quality care possible for persons and families who are at risk for or who are suffering from the disease of chemical dependency. Treatment encompasses the physical, mental, emotional, and spiritual dimensions of recovery by offering a safe, loving and healing environment, combining professional excellence and the principles of the Twelve Steps.

Description

We are looking for you! Do you want to be a part of the team that transforms lives? Cumberland Heights is more than a campus on 177 acres, it’s a community. Our mission is providing the highest quality care possible for persons and families who are at risk for or who are suffering from the disease of chemical dependency. Treatment encompasses the physical, mental, emotional, and spiritual dimensions of recovery by offering a safe, loving and healing environment, combining professional excellence and the principles of the Twelve Steps.

Cumberland Heights Foundation offers a comprehensive benefits program, which includes:

• Medical, Dental and Vision effective 1st day of month following 28 days of employment
• Employer Contribution for Health Saving Account or Health Reimbursement Account
• 401K with Company match and eligibility after 90 days of employment
• Paid Time Off (PTO) accrual beginning day (1) one and up to 20 days of PTO the first year

Position Summary

The Account Payable Specialist is responsible for all aspects of the accounts payable process. This position processes invoices, selects invoices for payment and produces accounts payable checks. This individual also performs monthly closing duties associated with the Accounts Payable subsystem. The Accounts Payable Specialist prepares and reports financial information to the Controller who in turn reports financial information to Executive Management and the Board of Directors.

Primary Duties And Responsibilities

General Accounting Duties:

• Verifies the accuracy of data in various systems
• Process journal entries
• Performs other data entry duties as may be assigned by the Accounting Director and distributes reports and other documents.
• Prepares the bank deposit each day and forwards related documents to the appropriate individuals (accounts receivable, development, etc.)
• Files and scans various general accounting documents
• Administer Ramp corporate cards, auditing expense reports to ensure accurate general ledger coding.
• Maintain Petty Cash
• Assist in annual audit preparation

Accounts Payable Duties

• Codes routine invoices to expense categories
• Ensures invoices have a purchase order (PO) or appropriate signature(s) before processing
• Enters data into the accounts payable system
• Processes invoices selected by the Accounts Payable/Purchasing Specialist
• Obtains signatures on checks
• Mails checks to vendors and/or distributes according to PO
• Researches and resolves discrepancies with vendors
• Files and scans invoices and other accounts payable documents.
• Assists the Purchasing Agent with researching non-routine purchases

Other Duties

• Provides backup support for the Purchasing Agent, Accounting Coordinator and Controller.
• Ensures that a welcoming, safe and healing environment is maintained for each patient and family throughout the continuum of care.
• Recommends ways to improve the quality and delivery of services.
• Maintains confidentiality of company and patient information.
• Reacts productively to change.
• Performs other duties as assigned.

Supervisory Responsibilities

None

Requirements

• A high school diploma/GED and a minimum of two (2) years experience in an accounting discipline required; and/or equivalent education or experience in job related activities.
• Ability to lift up to 20 pounds; move around campus on uneven and rural terrain.
• Ability to speak, hear, see, sit, walk, stand, reach, and use fine/gross motor skills.
• Intermediate computer skills including Microsoft (Outlook, Work and Excel)
• Ability to learn Medhost accounting system and other specialized accounting software
• Experience with HRMS (Paylocity) preferred
• Ability to problem-solve, analyze, and interpret information.
• Ability to adapt to changing circumstances in a fast-paced environment.
• Excellent written and oral communication skills with the ability to effectively speak, read and write in English.
• Excellent attention to detail
• Ability to interact with co-workers in a collaborative and courteous manner while providing guidance, instruction, and training.
• If recovering, one year of verifiable abstinence required with two years preferred; active participation in a twelve-step program preferred.