Accounts Payable Specialist

pinerest; Grand Rapids (MI); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Insurance plans

403(b) match

Generous PTO

Tuition assistance

Employee assistance program

Job summary

Pine Rest is seeking an Accounts Payable Specialist to join our Finance team in Michigan. You will handle timely processing of supplier invoices, staff claims, and travel advances, while supporting monthly general ledger reconciliations and 1099 workflows.

Your work supports accurate AP records and timely supplier payments in a busy, service-oriented environment. We value accuracy, customer service, and teamwork in a diverse workplace.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• Experience in customer/service environment.
• Experience managing multiple tasks to deadlines and prioritizing workload.

Responsibilities

• Process supplier invoices, staff claims, and travel advances accurately and timely.
• Maintain Accounts Payable ledger and reconcile with General Ledger.
• Reconcile supplier statements with Pine Rest records.
• Liaise with suppliers to obtain outstanding invoices and ensure timely payment.

Skills

Customer service

Deadline management

Education

High School Diploma

Bachelor's degree preferred

Job description

Cost Center

920 Finance

Scheduled Weekly Hours

40

Work Shift

Shift & Status

Who Are We?

We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non‑profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day.

Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers.

We are passionate about serving and are honored to be a part of this incredible work.

What Will You Do?

As an Accounts Payable Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. The Accounts Payable Administrator will be responsible for the timely and accurate processing and payment of all supplier invoices, travel advances, petty cash reimbursements and staff claims. This position will also provide support to other finance team functions covering monthly reconciliation of allocated general ledger accounts, filing appropriate 1099's and other related duties. The position will be required to deal with a high volume of transactions with speed and accuracy being paramount. The Accounts Payable Specialist is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Principal Duties and Responsibilities:

• Ensure that invoices (including staff claims and travel advances) are authorized in accordance with the latest delegated authority.
• Accurate and timely entry of invoices (including staff claims and travel advances) and credit notes to the Accounts Payable ledger.
• Reconciliation of Accounts Payable ledger with the General Ledger control account.
• Reconciliation of supplier statements with Pine Rest records.
• Liaising with suppliers to obtain outstanding invoices and ensuring that they are authorized and paid in a timely manner.

What Does This Role Require?

Education/Experience:

• Minimum of High School Diploma required, Bachelor's Degree preferred.
• Experience of working in a customer / supporter service environment.
• Experience of managing multiple tasks to deadlines and prioritizing own workload.

What Benefits Do We Offer?

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members.

Notice:

Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts.

Successful completion of a drug screen prior to employment is also part of the background process.

The equivalent base pay range for this position is $16.34 - $22.88. Your interview and offer letter will specify whether the role is hourly or salaried. Please note that this range does not include potential shift differentials, incentives, or bonuses, which may be part of the total compensation package. Final base pay will be determined based on location, experience, education, certifications, and FTE status.