Accounts Payable Specialist

Aston Carter; Dallas (TX); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) plan

Paid time off

Job summary

Aston Carter is seeking an Accounts Payable Specialist to join our Dallas, TX finance team. You will set up vendor accounts, manage the AP inbox, follow up on vendor communications and internal inquiries, code invoices, and process 3-way matches for PO invoices.

This contract role is fully onsite in Dallas and requires strong vendor management, invoice processing expertise, and customer service skills. You'll work with Microsoft 365 and Next Process System to research and resolve issues.

Qualifications

• Proficiency in accounts payable and invoice processing.
• Experience with invoicing, purchase orders, and three-way matching.
• Strong skills in coding and managing the AP inbox.
• Vendor management expertise.
• 3-5 years of relevant experience.
• Experience with Microsoft Dynamics is a plus.
• Excellent customer service skills for both internal and external communications.

Responsibilities

• Set up and manage vendor accounts.
• Oversee and manage the accounts payable email inbox.
• Follow up on emails from vendors and internal stakeholders, researching and resolving any invoice-related issues.
• Code invoices accurately in the system.
• Process invoices using a 3-way match system.
• Manage purchase order invoices efficiently.
• Handle all vendor communications via email and phone.
• Coordinate with different departments or individuals for pending approvals in the system.
• Work with Microsoft 365 and Next Process System for thorough research and processing.

Skills

Accounts payable

Invoice processing

Three-way matching

Vendor management

Microsoft Dynamics

Customer service

Tools

Microsoft Dynamics

Job description

Job Title: Accounts Payable Specialist

Job Description

Join our dynamic finance team as an Accounts Payable Specialist, where you will play a crucial role in managing vendor setups and handling the accounts payable email inbox. This position involves following up on communications from vendors and internal teams, researching and resolving invoice-related inquiries, coding invoices, processing 3-way matches, and managing purchase order invoices.

Responsibilities

• Set up and manage vendor accounts.




• Oversee and manage the accounts payable email inbox.




• Follow up on emails from vendors and internal stakeholders, researching and resolving any invoice-related issues.




• Code invoices accurately in the system.




• Process invoices using a 3-way match system.




• Manage purchase order invoices efficiently.




• Handle all vendor communications via email and phone.




• Coordinate with different departments or individuals for pending approvals in the system.




• Work with Microsoft 365 and Next Process System for thorough research and processing.

Essential Skills

• Proficiency in accounts payable and invoice processing.




• Experience with invoicing, purchase orders, and three-way matching.




• Strong skills in coding and managing the AP inbox.




• Vendor management expertise.




• 3-5 years of relevant experience.




• Experience with Microsoft Dynamics is a plus.




• Excellent customer service skills for both internal and external communications.

Job Type & Location

This is a Contract position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas,TX.

Application Deadline

This position is anticipated to close on Oct 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.