Accounts Payable Specialist

Encova Insurance; Charleston (WV); Hybrid; USD 39,241 - 62,786; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan – company match

Paid time off and holidays

Hybrid/remote depending on role

Job summary

Encova Insurance has an immediate opening for an Accounts Payable Specialist. This hybrid role can be based in Columbus, Ohio or Charleston, WV. The position demands accurate vendor and policyholder payments, with strong coding for management and statutory reporting.

Ideal candidates will have at least five years in accounts payable or general accounting, solid math skills, and proficiency in Excel. Familiarity with Coupa is preferred; salary ranges indicate opportunity for senior level based on

Qualifications

• High school graduate or equivalent.
• Five years' accounts payable or general accounting experience.
• Knowledge of basic math and ability to use computers and perform online data entry.
• Excellent Excel and other software skills are required.
• Excellent organizational and time management skills to manage multiple tasks.

Responsibilities

• Verify pre-coded ledger account and cost center data and provide replacement and/or supplemental coding for reporting.
• Code invoices, vouchers and check requests conforming to procedures to ensure proper entry into the system.
• Data-enter disbursement vouchers into the system.
• Match invoices to purchase orders.
• Verify payment terms and resolve system discrepancies.
• Correct errors in cash disbursements accounts payable process.
• Assist in projects and process/control improvements.
• Respond to inquiries concerning account status and communicate resolutions.

Skills

Accounts payable

Microsoft Excel

Data entry

Time management

Communication skills

Education

High school diploma

Tools

Coupa

Job description

The salary range for this job posting is $39,241.00 - $62,786.00 annually + bonus + benefits. Pay Type: Hourly.

Encova Insurance has an immediate opening for an Accounts Payable Specialist. This will be a hybrid role from either our Columbus, Ohio or Charleston, WV locations.

We have a preference for a candidate with previous experience working with Coupa and are open to hiring at a senior level depending on candidate qualifications. (The salary range shown does not include the senior level compensation range).

Encova is only able to employ associates who reside and work within specific U.S. states. Our current policies are based on the laws in states in which we are registered for payroll. Our current footprint includes: Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, New Hampshire, New Jersey, North Carolina, Ohio, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, West Virginia, Wisconsin.

Job Objective

To make timely and accurate payments to vendors, agents and policyholders; and to provide the necessary coding to support accurate expense and cost accounting reports used for management and statutory reporting.

Essential Functions

• Verify pre‑coded ledger account and cost center data and provide replacement and/or supplemental coding for management and statutory reporting purposes.
• Accurately code invoices, vouchers, check requests, etc., conforming to standard procedures to ensure proper entry into the financial system.
• Data‑enter disbursement vouchers into the system.
• Match invoices to purchase orders.
• Verify mathematical accuracy and proper authorization of invoices.
• Verify payment terms and escalase system discrepancies.
• Correct errors encountered in the cash disbursements accounts payable process.
• Perform all post‑printing activities involved in the protection, validation and distribution of daily checks issued including matching of checks to source documents and distribution.
• Investigate and resolve problems associated with processing invoices.
• Participate in projects and recommend process/control improvements.
• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Other Functions

Perform other functions and special assignments at the request of management.

Knowledge, Skills and Experience

• High school graduate or equivalent.
• Must have at least five years' accounts payable or general accounting experience.
• This position requires knowledge of basic math and the ability to use computers and perform online data entry.
• Excellent computer skills utilizing Microsoft Excel and other software packages are required.
• Requires excellent organizational and time management skills to manage multiple tasks and meet deadlines.
• Excellent interpersonal, communication and critical thinking skills and ability to work as part of a team.
• Demonstrated skill in handling fast paced and often competing pressures on one's time.
• Confidentiality and tact are required.
• An understanding of expense and cost coding standards and practices is required.

Benefits

• Health, Dental & Vision Insurance
• Company‑provided life and income protection plans
• Eligibility to participate in a company incentive bonus program
• 401(k) Retirement Plan – 100% company match up to 7% on annual salary
• Paid Time Off, Paid Holidays, and Floating Holidays
• Flexible Work Arrangements – Hybrid and remote depending on the role

Encova Insurance is an EOE/E-Verify employer.

This position has been evaluated in accordance with the Americans with Disabilities Act. Encova Insurance makes every effort to reasonably accommodate disabilities to permit performance of the essential functions and candidates who need such accommodation are encouraged to seek it. This description reflects the nature and level of work performed by associates in this position. It is not an all‑inclusive inventory of duties, responsibilities and qualifications required. It provides an accurate overview of the work and skills needed to perform this position. Because job content may change from time to time, Encova Insurance reserves the right to add and/or delete functions from this job as it deems necessary for business reasons.