Accounts Payable Specialist

ACLD; Bethpage (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A not-for-profit organization in Bethpage is seeking an Accounts Payable Specialist. This full-time role involves reviewing and processing vendor invoices, managing payments, and maintaining financial records. The ideal candidate should have a high school diploma and 2-3 years of accounting experience. Proficiency in Excel and excellent communication skills are essential. Join us to make a meaningful impact in the community.

Benefits

Medical and dental benefits

Qualifications

• 2-3 years of bookkeeping/accounting experience required.

Responsibilities

• Review, verify and process vendor invoices.
• Enter invoice data into the accounting system.
• Perform functions of the Electronic Procurement system.

Skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Excellent verbal and written communication skills

Education

High School Diploma or equivalent

Some college credits

Tools

Microsoft Dynamics Great Plains (GP)

Coupa procurement system

Job description

Overview

Accounts Payable Specialist position at ACLD, a not-for-profit organization serving Nassau and Suffolk counties. We are seeking individuals who can make a meaningful impact in the lives of the people we support. This is a full-time role based in Bethpage.

Responsibilities

• Review, verify and process vendor invoices for accuracy and proper authorization.
• Enter invoice data into the accounting system for payment processing.
• Perform all necessary functions of the Electronic Procurement system including creating invoices, posting batches and following up with any issues relating to payments and processing.
• Reconcile and process petty cash vouchers.
• Prepare and process checks.
• Vendor maintenance including review of submitted W-9 forms and ensuring correct 1099 set-up.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address payment inquiries from vendors and internal stakeholders.
• Reconcile vendor statements and resolve outstanding balances or discrepancies, including negotiation for removal of late fees if incurred.
• Serve as a contact for vendor inquiries regarding payments and account status.
• Collaborate with purchasing and program departments to resolve invoice discrepancies.
• Build and maintain positive relationships with vendors and internal teams.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Support internal and external audits by providing requested documentation and information.
• Open and file incoming mail.
• Other duties, as assigned.

Qualifications

• High School Diploma or equivalent required; some college credits preferred
• 2-3 years of bookkeeping/accounting experience
• Proficiency in Microsoft Excel and Word

Knowledge, Skills and Abilities

• Microsoft Dynamics Great Plains (GP) general ledger system
• Coupa procurement system
• Excellent verbal and written communication skills

Employment details

This is a full-time position (Monday - Friday 9am - 5pm) located in Bethpage. It is eligible for medical/dental.

Apply online at www.acld.org

An EOE m/f/d/v

Job specifics

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance
• Industries: Accounting