Accounts Payable Specialist

Louisiana Blue; Baton Rouge (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

Louisiana Blue is seeking an Accounts Payable professional to support invoice processing, payments, and related controls. The role involves ensuring accurate processing, timely posting, and adherence to internal controls and procedures.

You'll train and guide associate staff, work with internal departments and external vendors, and contribute to month-end closings while maintaining data integrity and efficiency.

Qualifications

• 3 years of related accounting experience in an accounts payable processing environment.
• Experience in an automated Invoice platform.
• Experience in PeopleSoft preferred.
• Experience with general ledger account reconciliations including month-end closing processes.

Responsibilities

• Enter and reconcile inventory invoices within the accounts payable system.
• Participate in development and implementation of new procedures to enhance workflow.
• Process benefit management decisions in SharePoint, voucher reconciliation, and travel/entertainment expenses.
• Monitor the accounts payable general mailbox to meet SLAs.
• Process stop pays and issue check copies for claim checks from the claims processing system.
• Ensure internal controls are followed and report discrepancies to management.
• Maintain proper monthly and annual closing of the accounts payable system.
• Back up departmental staff and assist training associate staff.
• Document contract terms for vendors to ensure timely posting and discounts.
• Ensure invoices are not duplicated via consistent review.
• Respond to internal and external inquiries promptly and professionally.

Skills

Mathematical skills

Analytical skills

Communication skills

Attention to detail

Organizational skills

Multitasking

Willingness to learn

Education

High School Diploma or equivalent

Tools

Database

Word processing

Spreadsheets

Job description

We take great strides to ensure our employees have the resources to live well, be healthy, continue learning, develop skills, grow professionally and serve our local communities.

Residency in or relocation to Louisiana is preferred for all positions.

Applicants must be authorized to work for Louisiana Blue in the United States without employer-sponsored immigration support. Louisiana Blue will not provide current or future employment-based immigration sponsorship or other immigration support for this opportunity, including H-1B, L-1, O-1, H-1B1, E-3, TN, or J-1 sponsorship or F-1 OPT/STEM OPT/CPT support. Applicants who would require such sponsorship or employer support during their employment should not pursue this opportunity.

POSITION PURPOSE

This position is responsible for providing support to internal and external customers for invoice processing, accounts payable related system transactions, internal controls related to the purchase to pay process, invoice verification, payment authorization and processing. In addition, this position assists with training and provides technical guidance to associate level staff. This position is accountable for complying with all laws and regulations associated with duties and responsibilities.

NATURE AND SCOPE

• This role does not manage people
• This role reports to this job: MANAGER, ACCOUNTS PAYABLE
• Necessary Contacts: Employees and management throughout the company, Internal Revenue Service, La. Dept. Of Revenue-Sales Tax Division, Financial institutions, providers, subscribers and group leaders.

Education

• High School Diploma or equivalent required

Work Experience

• 3 years of related accounting experience, in an accounts payable processing environment required
• Experience in an automated Invoice platform required
• Experience in PeopleSoft preferred
• Must have demonstrated experience with general ledger account reconciliations including month-end closing processes and knowledge of accounting principles

Skills And Abilities

• Strong mathematical and analytical skills are required.
• Ability to prioritize and multi-task in a fast-paced environment willingness to learn new skills is necessary.
• Must possess a strong work ethic and high integrity.
• Must possess organizational skills.
• Must be detailed oriented.
• Must be able to recognize inconsistencies and determine the appropriate action to take.
• Must have working knowledge of database, word-processing, and spreadsheet applications and technical knowledge of the work being handled by the assigned work unit.
• Strong oral and written communication skills required.
• Must have the ability to multi-task and work under tight deadlines.

Licenses and Certifications

• None Required

Accountabilities And Essential Functions

• Responsible for entering and reconciling inventory invoices within the accounts payable system.
• Participates in the development and implementation of new procedures and features to enhance the workflow of the department and process improvements.
• Processes benefit management decisions in SharePoint, voucher Reconciliation, check requests and travel and entertainment expenses.
• Monitors accounts payable general mailbox to ensure e-mails are addressed promptly to meet service level agreements.
• Responsible for processing stop pays and issuing check copies for claim checks from the claims processing system, Facets.
• Ensures internal controls and procedures are followed and identify any discrepancies to management.
• Maintains proper closing of monthly and annual of the accounts payable system.
• Serves as back up to departmental staff and assists with training associate level staff.
• Documents key aspects of contract agreements for discount vendors and ensure posting is completed timely to take advantage of discounts.
• Ensures invoices are not duplicated via consistent review.
• Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner.

Additional Accountabilities And Essential Functions

The Physical Demands described here are representative of those that must be met by an employee to successfully perform the Accountabilities and Essential Functions of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions

• Perform other job-related duties as assigned, within your scope of responsibilities.
• Job duties are performed in a normal and clean office environment with normal noise levels.
• Work is predominately done while standing or sitting.
• The ability to comprehend, document, calculate, visualize, and analyze are required.

An Equal Opportunity Employer

PLEASE USE A WEB BROWSER OTHER THAN INTERNET EXPLORER IF YOU ENCOUNTER ISSUES (CHROME, FIREFOX, SAFARI)

Additional Information

In support of our mission to improve the health and lives of Louisianians, we encourage the good health of its employees and visitors. We want to ensure that our employees have a work environment that will optimize personal health and well-being. Due to the acknowledged hazards from exposure to environmental tobacco smoke, and in order to promote good health, our company properties are smoke and tobacco free.

We perform background and pre-employment drug screening after an offer has been extended and prior to hire for all positions. As part of this process records may be verified and information checked with agencies including but not limited to the Social Security Administration, criminal courts, federal, state, and county repositories of criminal records, Department of Motor Vehicles and credit bureaus. Pursuant with sec 1033 of the Violent Crime Control and Law Enforcement Act of 1994, individuals who have been convicted of a felony crime involving dishonesty or breach of trust are prohibited from working in the insurance industry unless they obtain written consent from their state insurance commissioner.

Additionally, we are a Drug Free Workplace. A pre-employment drug screen will be required and any offer is contingent upon satisfactory drug testing results.

JOB CATEGORY

Finance