Accounts Payable Specialist

VulcanForms Inc.; Ayer (MA); On-site; USD 61,396 - 84,419; Full time

Job summary

VulcanForms Inc. is seeking an Accounts Payable Specialist in Massachusetts to manage high-volume invoice processing, GL coding, and vendor communications.

You will help ensure accurate payments and strong internal controls while supporting cross-functional process improvements. The ideal candidate has an associate degree in accounting or finance, strong experience with invoice validation and vendor reconciliations, and the ability to multitask in a fast-paced environment.

Qualifications

• Associate degree in Accounting, Finance or related field or equivalent experience.
• Strong knowledge of invoice validation and vendor reconciliations.
• Experience maintaining operations across multiple units and supplier records.
• Familiarity with payments processing (ACH, wire, check).
• Ability to manage details with multitasking to meet deadlines.
• Analytical, problem-solving and organizational skills.

Responsibilities

• Handle daily Accounts Payable operations including invoice processing and GL coding.
• Maintain and update vendor master data with accuracy.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries professionally and maintain relationships.
• Collaborate with internal teams to resolve PO and receipt discrepancies.
• Execute daily processes with accuracy and compliance with policies.
• Identify opportunities for process improvements and support automation initiatives.
• Assist with month-end close activities and audit support.
• Support special projects and administrative duties as needed.

Skills

Invoice validation

Vendor reconciliations

Resolve invoice discrepancies

Vendor inquiries

Attention to detail

Multitasking

Analytical skills

Education

Associate degree in Accounting/Finance

Tools

ACH payments

Wire payments

Check payments

Job description

About Us

Founded in 2015 to develop the world’s first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting‑edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

Job Purpose

The Accounts Payable Specialist plays a critical role in supporting the day‑to‑day financial operations of the organization by ensuring timely, accurate, and efficient processing of vendor invoices and payments. This individual will manage high‑volume invoice workflows, maintain vendor relationships, and collaborate cross‑functionally to resolve discrepancies and improve processes.

The ideal candidate is proactive, detail‑oriented, and thrives in a fast‑paced environment. They demonstrate ownership of their work, a strong sense of urgency, and the ability to quickly adapt and contribute to a growing organization.

Key Responsibilities

• Responsible for daily accounting operations within the Accounts Payable function including invoice processing, General Ledger coding and validation.
• Maintain and update vendor master data, ensuring accuracy and completeness of supplier records
• Perform regular vendor statement reconciliation, investigate and resolve discrepancies in a timely manner.
• Respond to vendor inquiries professionally and efficiently, maintaining strong working relationships
• Partner with internal stakeholders resolve purchase orders and receipt discrepancies
• Execute daily processes and controls accurately and on time, ensuring compliance with company policies and accounting procedures
• Identify opportunities for process improvements and support system enhancements and automation initiatives
• Assist with month‑end close activities and provide support for audits
• Support special projects as well as administrative duties as needed

Qualifications

• Associate degree in Accounting, Finance or a related field or equivalent combination of education and experience
• Strong knowledge of invoice validation, vendor reconciliations, and resolving invoice discrepancies and vendor inquiries
• Proven experience maintaining accounting operations across multiple business units
• Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules
• Ability to work in a situation requiring attention to detail, coupled with a high level of multitasking and prioritization needed to meet aggressive deadlines
• Strong analytical, problem‑solving, and organizational skills with high attention to detail

VulcanForms offers a competitive salary and equity package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, VulcanForms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match.

The annual base salary range for this position is $61,396.00 to $84,419.00.