Accounts Payable Specialist

NextGenEnergyJobs; Asbury Park, Northern (NJ, KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Solar Landscape, a leading commercial rooftop solar developer, seeks an Accounts Payable Specialist to join our finance team in New Jersey. You will process high‑volume invoices, ensure accurate coding, 2‑way PO‑invoice matching, and timely payments.

This role supports month‑end close, vendor onboarding, and 1099 reporting, while upholding internal controls and driving process improvements. Ideal candidates have 2+ years of AP or accounting experience and solid Excel skills.

Qualifications

• 2+ years of Accounts Payable or general accounting experience.
• Experience with ERP, expense management, banking/payment systems.
• Proficiency in Microsoft Excel, including Pivot tables.
• Detail-oriented with strong organizational skills.
• Ability to investigate discrepancies and improve processes.
• Ability to meet deadlines and manage time effectively.

Responsibilities

• Process high-volume invoices with accurate coding and approvals.
• Perform 2-way matching of invoices, POs, and receipts.
• Prepare and execute payments (ACH, wire, check).
• Reconcile vendor statements and resolve discrepancies.
• Support month-end close activities including accruals and reconciliations.
• Assist with year-end vendor tax reporting (1099).
• Ensure internal controls compliance and drive process improvements.
• Respond to vendor inquiries and onboarding documentation.

Skills

Attention to detail

Time management

Communication

Teamwork

Problem-solving

Process improvement mindset

Education

Bachelor's degree in Accounting/Finance

Associate’s degree in Accounting/Finance

Tools

MS Dynamics

Concur

Vendor onboarding tools

Banking systems

Excel (Pivot tables)

Job description

Solar Landscape is the leading commercial rooftop solar developer in the U.S.

Key Responsibilities

• Process high-volume invoices, ensuring accurate project, job cost, and general ledger coding, appropriate approval routing, and timely entry into the accounting system.
• Perform 2-way matching of invoices, purchase orders, and receipts
• Prepare and execute payments (ACH, wire, check)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Partner with internal stakeholders and vendors to investigate and resolve invoices, purchase order, receipt, coding, approval, and payment discrepancies.
• Support vendor onboarding and maintain accurate vendor master records, including W-9s, payment terms, banking information and required documentation in accordance with established policies and internal controls.
• Respond to vendor and internal inquiries regarding invoices and payments
• Support month-end close activities, including AP accruals, account reconciliations, aging analysis/reporting, and preparation of supporting schedules.
• Assist with year-end vendor tax reporting, including 1099 preparation and supporting documentation
• Ensure compliance with internal controls, policies, and audit requirements
• Support continuous improvement of AP processes and workflows

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of Accounts Payable or general accounting experience
• Experience with ERP, expense management, banking/payment systems (e.g., MS Dynamics, Concur, Banking, Vendor Onboarding tools)
• Proficiency in Microsoft Excel, including Pivot tables, and reconciliation of large data sets.
• Strong attention to detail, prioritizing and organizational skills
• Working knowledge of accounts payable and general accounting principles, including general ledger coding, accruals, and account reconciliations.
• Demonstrates a curious mindset by proactively investigating discrepancies, asking thoughtful questions, and identifying opportunities to improve processes and workflows.
• Independently investigate and resolve invoice, purchase order, receipt, coding, approval, and payment discrepancies, partnering with internal stakeholders and vendors and escalating complex or control-sensitive matters as appropriate.
• Problem-solving and discrepancy resolution
• Time management and ability to meet deadlines
• Strong communication and teamwork
• Sound judgment and ability to recognize when issues require escalation