Accounts Payable Operations Lead

PIM Brands; Park Ridge (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Bonus program

401(k) with match

Benefits from Day 1

Paid time off

Job summary

PIM Brands is seeking an Accounts Payable Operations Lead to own end-to-end AP across multiple entities at our Park Ridge, NJ headquarters. You will drive process improvements, manage complex transactions, and ensure timely payments while guiding the AP team.

The role reports to the Senior Accountant and involves collaboration with Treasury and other finance teams. A strong SAP/ERP background and advanced Excel skills are required for this high-volume environment.

Qualifications

• 5+ years in accounts payable or procure-to-pay in a corporate environment
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• Hands-on SAP/ERP experience; SAP S/4HANA preferred
• SAP Ariba, P2P, e-invoicing, or workflow platform experience preferred
• Advanced Excel skills: PivotTables, XLOOKUP/VLOOKUP, SUMIFS
• Provide status updates and analyses to leadership and elevate issues with recommended solutions
• Excellent written and verbal communication skills
• Strong knowledge of PO and non-PO invoice processing, three-way matching, vendor master controls
• Experience with month-end close, AP reconciliations, accruals, 1099 reporting
• Proven success improving AP processes, reducing cycle times and errors
• Experience increasing first-pass accuracy and on-time payments
• Skilled at using workflow data and KPIs to drive improvements

Responsibilities

• Manage the full invoice-to-payment process including coding, approvals, payments, and recordkeeping
• Review and process PO and non-PO invoices for accuracy and proper approvals
• Match invoices, purchase orders, and receipts; resolve discrepancies with stakeholders
• Prepare and process ACH, check, and wire payments
• Monitor payment approvals, releases, and bank transactions
• Post payments and resolve uncleared or failed transactions
• Coordinate cash funding needs with Treasury
• Track open items, aging invoices, and payment issues to ensure timely resolution
• Respond to vendor inquiries and resolve account discrepancies
• Process employee expense reports and corporate card transactions
• Handle check voids, stop payments, reissues, and special payments
• Support month-end close, reconciliations, audits, and 1099 reporting
• Maintain procedures, train team members, and support system improvements
• Analyze AP metrics and recommend process improvements
• Improve workflows, reduce errors, and increase processing efficiency
• Ensure compliance with internal controls, payment policies, and fraud prevention

Skills

Communication skills

Attention to detail

Time management

Problem solving

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

SAP/ERP

SAP S/4HANA

SAP Ariba

Excel

Job description

Do you love snacks? Are you looking to join an ever evolving and rapidly growing team? PIM Brands might just be exactly what you’re looking for!

At PIM, We Make The Brands You Love®. Our portfolio of products, from Welch’s® Fruit Snacks to Sun-Maid® Chocolate Raisins and Sour Jacks® Sour Candies are enjoyed by millions of consumers every day. And when it comes to careers, we seek talented, results-oriented individuals who want to play a part in building amazing brands and products while working in a collaborative, dynamic, and fast-paced office environment. At PIM, you can make an immediate and lasting contribution to help grow iconic snack and confectionery brands, no matter your area of expertise.

We are looking for an Accounts Payable Operations Lead interested in starting a career with a top-ranked and growing snack company, as part of our Finance Department at PIM’s Headquarters in Park Ridge, New Jersey. This position will report to our Senior Accountant.

Overview:

The Accounts Payable (AP) Operations Lead is the subject matter expert for end-to-end accounts payable and payment operations across multiple entities. This hands-on role executes complex transactions and leads process improvements that shorten invoice cycle time, increase first-pass accuracy, reduce manual touches and exceptions, strengthen controls, and ensure timely vendor payments. The role partners with internal teams and vendors, monitors AP performance indicators, and provides functional guidance and cross-training to the Accounts Payable team.

Essential Duties & Responsibilities

• Manage the full invoice-to-payment process, including coding, approvals, payments, and recordkeeping.
• Review and process PO and non-PO invoices for accuracy and proper approvals.
• Match invoices, purchase orders, and receipts; resolve discrepancies with stakeholders.
• Prepare and process ACH, check, and wire payments.
• Monitor payment approvals, releases, and bank transactions.
• Post payments and resolve uncleared or failed transactions.
• Coordinate cash funding needs with Treasury.
• Track open items, aging invoices, and payment issues to ensure timely resolution.
• Respond to vendor inquiries and resolve account discrepancies.
• Process employee expense reports and corporate card transactions.
• Handle check voids, stop payments, reissues, and special payments.
• Support month-end close, reconciliations, audits, and 1099 reporting.
• Maintain procedures, train team members, and support system improvements.
• Analyze AP metrics and recommend process improvements.
• Improve workflows, reduce errors, and increase processing efficiency.
• Ensure compliance with internal controls, payment policies, and fraud prevention requirements.
• Communicate status updates and elevate issues as needed.

Qualifications

• 5+ years of progressive Accounts Payable or procure-to-pay experience in a corporate environment. Senior, lead, or subject matter expert experience in a high-volume, multi-entity environment is strongly preferred.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is required
• Hands-on SAP/ERP experience required; SAP S/4HANA preferred
• SAP Ariba, procure-to-pay (P2P), e-invoicing, or workflow platform experience preferred
• Advanced Excel skills required, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, filtering, and large data analysis.
• Provide status updates and analyses to leadership, and elevate payment, vendor, control, or service issues with recommended solutions.
• Excellent written and verbal communication skills
• Strong knowledge of PO and non-PO invoice processing, three-way matching, vendor master controls, and payment terms.
• Experience with invoice exception resolution, ACH, checks, domestic/international wires, and payment clearing.Knowledge of month-end close, AP reconciliations, accruals, W-9 documentation, and 1099 reporting.
• Proven success improving AP processes, reducing cycle times, manual effort, exceptions, and errors.
• Experience increasing first-pass accuracy and on-time payment performance.
• Skilled at using workflow data and KPIs to identify root causes and implement sustainable process improvements.

Pay:

The pay range for this position is $80,000 - $90,000. PIM Brands takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs.

Worksite:

• The PIM Brands Global Headquarters in Park Ridge, New Jersey
• The role requires working on-site: Monday thru Friday.
• Summer Fridays between Memorial Day weekend and Labor Day weekend

We are proud to offer:

• Total compensation package including bonus, 401(k) plan match and other incentives (*based on eligibility and position)
• Comprehensive benefits package - EFFECTIVE DAY 1, Including medical, dental, vision, disability, insurance plans and much more
• Diverse range of benefit choices tailored to support you in making optimal decisions for yourself, your loved ones, and your preferred way of life
• Personal time off, vacation time, floating days and observed holidays
• Business casual dress
• Entrepreneurial and innovative culture offering the opportunity for internal career advancement

Awards & Accolades:

• America’s Best Workplaces - 2026
• Best Places to Work in NJ
• Top 50 Employer in New Jersey
• #10 Candy Company in North America
• #26 Global Candy Company
• Makers of Welch’s - #1 Fruit Snack in U.S.
• Advocate of the Year Award
• Recognized by NJBIA - State-of-the-Art Manufacturing Facility and in Research/Development
• Recognized by New Jersey Business Magazine 2024
• Top 100 Privately Owned Company in the Metro NYC Market

PIM Brands is an Equal Opportunity Employer

PIM Brands is an e-Verify Employer

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