Accounts Payable Manager

Instructure, Inc.; United States; Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Competitive compensation

Ownership program participation

Flexible work culture

Generous time off

Wellness programs

Tuition reimbursement

Professional development tools

Recognition program

Inclusive culture

Job summary

Instructure, Inc. is seeking an Accounts Payable Manager to lead a four-person AP and T&E team.

This position owns the entire AP process from invoice receipt to payment and month-end close, using Coupa, Brex, and NetSuite, while ensuring accuracy and strong controls across jurisdictions. You will coach staff, drive process improvements, and partner with Procurement, Treasury, and accounting across multiple entities and currencies.

Qualifications

• Demonstrated experience leading an AP team.
• Bachelor's degree in accounting, finance, or a related field is a plus.
• 5+ years of AP experience, including 2+ years managing or leading AP staff, preferred.
• Hands-on experience with Coupa and NetSuite.
• Experience with Brex or a comparable corporate card platform is strongly preferred.
• Solid understanding of month-end close, accruals, and AP controls in a public or audit-ready environment.
• Experience with global, multi-entity, multi-currency payables, including foreign currency invoices, international payment methods, and VAT and other statutory requirements across jurisdictions.
• Strong Excel skills and comfort with reporting and reconciliation.
• Clear communication, and the judgment to know when to fix a problem yourself and when to escape.

Responsibilities

• Lead, coach, and develop a team of four AP and T&E professionals, including goal setting, performance reviews, and workload planning.
• Own the AP cycle end to end: invoice intake and coding, three-way match, approvals, payment runs, and vendor inquiries.
• Manage AP workflows in Coupa, card and spend activity in Brex, and posting and reconciliation in NetSuite. Make sure data flows cleanly between them.
• Deliver AP accruals, subledger-to-GL reconciliations, and aging reviews on the close calendar.
• Maintain internal controls over disbursements, including segregation of duties, approval limits, vendor master changes, and duplicate payment checks. Support internal and external audit requests.
• Oversee 1099 and tax reporting, plus sales and use tax and VAT treatment on vendor invoices across jurisdictions.
• Work with Procurement, Treasury, Accounting, and department budget owners to resolve invoice and payment issues quickly.
• Track AP metrics such as days payable, invoice cycle time, early-pay capture, and exception rates. Use them to find process fixes.
• Document procedures and drive automation improvements as the company and its vendor base grow.

Skills

AP team leadership

Month-end close

Multi-currency payables

Excel and reporting

Communication skills

Process improvement

VAT and tax knowledge

Public/audit-ready controls

Education

Bachelor's degree in accounting/finance or related field

5+ years AP experience with 2+ years managing staff

Tools

Coupa

NetSuite

Brex

Job description

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers.
We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in:

We are seeking an Accounts Payable Manager to join the team. You'll run Instructure's accounts payable and T&E functions and lead a team of four. You own the process from invoice receipt through payment and month-end close, working in Coupa, Brex, and NetSuite. You'll keep the process accurate, controlled, and on schedule, and you'll coach the people who run it day to day. This role is hired in the US and supports every country where Instructure operates.

What you'll do

• Lead, coach, and develop a team of four AP and T&E professionals, including goal setting, performance reviews, and workload planning.
• Own the AP cycle end to end: invoice intake and coding, three-way match, approvals, payment runs, and vendor inquiries.
• Manage AP workflows in Coupa, card and spend activity in Brex, and posting and reconciliation in NetSuite. Make sure data flows cleanly between them.
• Deliver AP accruals, subledger-to-GL reconciliations, and aging reviews on the close calendar.
• Maintain internal controls over disbursements, including segregation of duties, approval limits, vendor master changes, and duplicate payment checks. Support internal and external audit requests.
• Oversee 1099 and tax reporting, plus sales and use tax and VAT treatment on vendor invoices across jurisdictions.
• Work with Procurement, Treasury, Accounting, and department budget owners to resolve invoice and payment issues quickly.
• Track AP metrics such as days payable, invoice cycle time, early-pay capture, and exception rates. Use them to find process fixes.
• Document procedures and drive automation improvements as the company and its vendor base grow.

What you bring

• Demonstrated experience leading an AP team.
• Bachelor's degree in accounting, finance, or a related field is a plus.
• 5+ years of AP experience, including 2+ years managing or leading AP staff, preferred.
• Hands-on experience with Coupa and NetSuite. Experience with Brex or a comparable corporate card platform is strongly preferred.
• Solid understanding of month-end close, accruals, and AP controls in a public or audit-ready environment.
• Experience with global, multi-entity, multi-currency payables, including foreign currency invoices, international payment methods, and VAT and other statutory requirements across jurisdictions.
• Strong Excel skills and comfort with reporting and reconciliation.
• Clear communication, and the judgment to know when to fix a problem yourself and when to escape.

Nice to have

• Experience with SOX controls or a similar compliance framework.
• Experience supporting an AP team through a system migration or process redesign.

Compensation and benefits

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
• Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
• Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.
• Comprehensive wellness programs and mental health support
• Learning and development resources, including professional development tools and tuition reimbursement, to support your growth
• The technology and tools you need to do your best work
• Motivosity employee recognition program
• A culture rooted in inclusivity, support, and meaningful connection

Get in on all the awesome at Instructure!

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
• Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
• Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.
• Comprehensive wellness programs and mental health support
• Learning and development resources, including professional development tools and tuition reimbursement, to support your growth
• The technology and tools you need to do your best work
• Motivosity employee recognition program
• A culture rooted in inclusivity, support, and meaningful connection

We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes.

Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate.

All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws.

Any attempt to misrepresent personal or professional information will result in disqualification.