Accounts Payable Grants Billing Associate

Springs Rescue Mission; Colorado; On-site; USD 80,000 - 100,000; Full time

Job summary

A nonprofit organization in Colorado Springs seeks an Accounts Payable Grants Billing Associate to manage vendor invoices and assist with grant billing. Ideal candidates should possess strong organizational skills, attention to detail, and experience with financial accounting systems. This position offers a competitive hourly wage and a comprehensive benefits package, including medical coverage and paid time off.

Benefits

Medical benefits with SRM paying 85% of premiums

401k retirement plan with match

Paid holidays and PTO

Short-Term and Long-Term Disability

Qualifications

• 3 to 5 years prior experience processing financial accounting activity.
• Prior experience in accounts payable preferred.
• Data tracking experience is desirable.

Responsibilities

• Process vendor invoices in Bill.com.
• Maintain vendor records and reconcile statements.
• Assist with grant billings and prepare management reports.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Collaborative problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Excel

Bill.com

Job description

All Jobs > Accounts Payable Grants Billing Associate

Accounts Payable Grants Billing Associate
CO

Full-time

Description

Job application deadline is 2 weeks from date of posting.

Every challenge prepares the way for renewal. At Springs Rescue Mission, we’ve strengthened our foundation, clarified our direction, and embraced the future with hope. If you’re looking for a place where your professional calling can flourish with stability and purpose, we invite you to be part of what God is doing here.

The Springs Rescue Mission (SRM) Accounts Payable & Grant Billing Associate position provides both accounts payable processing and grant billing. A qualified candidate must be highly attentive to detail, have strong organizational skills, and easily adapt to a fast-paced, time-sensitive environment. Approximately 60% of this role will focus on accounts payable duties, including processing through Bill.com, vendor communications, and expense coding; and 40% on grant billing support to the Contracts & Grant Manager (CGM).

Duties & Responsibilities

Accounts Payable

• Process vendor invoices in Bill.com, ensuring accurate coding to the correct department, grant, expense account, and accounting period.
• Maintain vendor records, including requesting and collecting W-9s and other tax compliance documents.
• Reconcile vendor statements, research discrepancies, and resolve issues in a timely manner.
• Monitor invoice approval workflows and ensure payments are processed on schedule.
• Assist the Finance team during month-end close with accounts payable reporting and reconciliations.
• Track client eligibility and report outcome requirements to federal, state, and city grant/award administrators.
• Assemble required documentation and client tracking on a monthly basis.
• Assist with the preparation and submission of grant billings and management reports as assigned.
• Maintain grant audit files, including electronic storage of program documents and budget expenses.
• Partner with the Contracts & Grants Manager (CGM) on special data-related projects and timelines.
• Participate in department and interdepartmental meetings as needed.
• Obtain certification in CBMS and Client Tracker software, or other systems as required.
• Attend all required meetings and review SRM emails regularly.
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Education/Experience

• High school diploma or equivalent required
• 3 to 5 years prior experience processing financial accounting activity on an automated general ledger system is desired
• Prior experience in accounts payable; experience with Bill.com strongly preferred
• Data tracking experience is highly desirable
• Must be proficient in Microsoft Excel, Word, and Office
• High comfort level in working in an autonomous office setting
• Collective and/or collaborative problem-solving skills a must

Skills and Qualifications

• Maintains a personal relationship with Jesus Christ and is a constant witness. Christ-centered and compassionate attitude in dealing with people including the homeless and faithfully upholds and exemplifies SRM’s Statement of Faith.
• Maintain a passion for SRM’s mission, able to work well with diverse groups of people, exhibiting compassion and Christ’s love while treating all people with dignity and respect.
• Serves as an advocate for the homeless and raises awareness of the needs and concern for the addicted and those in poverty, engaging others within one’s influence of greater involvement and effectiveness on behalf of this population in Colorado Springs.
• Proficient in MS Office/Office 365 with expertise in Excel, Word, and Outlook
• Exceptional communication, time management, and organizational skills
• Expert written and verbal communication skills.
• Expert time management skills for the completion and submission of monthly client tracking data.
• Well organized, detail oriented, and able to effectively multi-task
• Comfortable with data entry and client tracking, working with Excel spreadsheets and working in an autonomous setting.
• Ability to adopt to a fast-paced work environment.

Working Conditions/Physical Factors

Occasionally = 1%-33%; frequently = 34%-66%; continuously = 67%-100%.

Typical office working environment with routine movement throughout the campus of SRM.

Occasionally: climbing stairs, must be able to lift up to 25 pounds

Frequently: sitting, walking, talking, standing, reaching, bending, carrying, manual dexterity

Continuously: adequate vision and hearing, frequent computer screen usage, good mental condition to withstand consistently medium to high levels of stress.

Equipment/Tools Used

• 10-key
• Computer/Internet
• Fax
• Phone

Salary & Benefits include the following: $21.00 - $23.00/hour DOE.

Benefits include: medical benefits with SRM paying 85% of the medical premium, voluntary Dental, Vision, Allstate Accident Plan, SRM-paid Short-Term and Long-Term Disability, Life Insurance, and AD&D. Also offered are 8 paid holidays, 21 days of accrual PTO, paid “Soul Care Retreat” days (up to 4 depending upon availability), and a 403b retirement plan with SRM-match after one (1) year, 100% vested beginning DOH; Benefits are subject to change based on reevaluation or benefit plan changes annually.

Benefits begin at 1st of the following month after completing a full 30 days of employment (start date is January 2025, benefits initiate 1 March 2025).