Accounts Payable Coordinator

Lawrenceville, City of (GA); Lawrenceville (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established city government is seeking a detail-oriented individual to perform clerical duties in support of accounts payable functions. This role involves processing invoices, maintaining financial records, and ensuring compliance with procurement policies. Ideal candidates will have a strong understanding of generally accepted accounting principles and excellent communication skills. Join a dedicated team where your contributions will enhance the efficiency of city operations and support local vendors in a collaborative work environment.

Qualifications

• Completion of specialized training in accounting or clerical work.
• 1-2 years of experience in a similar position.

Responsibilities

• Process invoices and maintain accounts payable files.
• Communicate with vendors and resolve payment issues.
• Ensure compliance with city procurement policies.

Skills

Knowledge of GAAP

Problem-solving skills

Interpersonal skills

Oral and written communication

Prioritizing and planning

Education

High School Diploma or GED

Tools

Accounting software

Job description

Job Summary

This position performs clerical duties in support of the city’s accounts payable functions.

Essential Functions

• Receives and processes invoices; verifies backup documentation and approvals; balances batches and processes checks for mailing to vendors.

• Maintains files for accounts payable including checks, invoices, check registers, wire and ach backup.

• Communicates with vendors to provide information and resolve problems.

• Coordinates with department directors on matters related to accounts payable policies and procedures.

• Reviews and coordinates invoice coding with departments, accounting and budget.

• Ensures compliance with city procurement policies.

• Responds to inquiries via email, telephone, and in person.

• Prepares a variety of regular and special reports.

• Runs payable report, balances batches and checks.

• Works with bank to provide files, wires, EFT, and stop payments.

• Assist with the P-Card process by reviewing and uploading transactions.

• Performs related duties.

Knowledge Required by the Position

• Knowledge of generally accepted accounting principles (GAAP).

• Knowledge of city accounts payable processes.

• Knowledge of city purchasing policies and procedures.

• Knowledge of computers and job-related software programs.

• Skill in problem solving.

• Skill in prioritizing and planning.

• Skill in interpersonal relations.

• Skill in oral and written communication.

Supervisory Controls

• The Financial Services Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines

• Guidelines include GAAP, relevant state and federal laws, and city and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work

• The work consists of related clerical duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to perform clerical duties related to the city’s accounts payable functions. Successful performance ensures the efficiency and effectiveness of those functions.

Contacts

• Contacts are typically with coworkers, vendors, and the general public.

• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands/Work Environment

• The work is typically performed while sitting at a desk or table.

• The work is typically performed in an office.

Supervisory and Management Responsibility

• None.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. High School Diploma or GED is required

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.