Accounts Payable Coordinator

Towne Park LLC; Harmonville (PA); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Company-paid Life & AD&D Insurance

Short-term & Long-term Disability

401k Retirement Plan

Telemedicine

PTO 136 hours per year

6 paid holidays and 4 floating days

Job summary

Towne Park LLC in Harmonville, PA seeks an Accounts Payable Coordinator to process invoices and support the AP team. This role handles matching invoices, vendor inquiries, expense reports in Concur, and vendor onboarding under 1099 guidelines.

Responsibilities include month-end close support, compliance with GAAP, and collaboration with operations and other departments on payables and purchasing issues. The position offers standard benefits and a clear path in a busy accounting team.

Qualifications

• Associates degree or equivalent from a two year college or technical school.
• Two years of accounts payable experience or general accounting experience.
• Knowledge of accounting and understanding of general ledger accounts and how they relate to invoices.
• Ability to data enter a high volume of transactions with great attention to detail; MS Office proficiency; strong written and verbal communication.

Responsibilities

• Matches invoices to receiving documents and enters invoices into the accounting system.
• Researches vendor statements and responds to vendor inquiries by phone or email on payment status.
• Processes employee expense reports in Concur.
• Sets up new vendors in accordance with 1099 guidelines and processes claims payment requests.
• Provides administrative support for the accounting department including general filing.
• Assists with preparing monthly client invoices with the accounts receivable team during month-end close.
• Complies with company policies, GAAP, and regulatory requirements.
• Performs month-end processing, vendor approvals, pay cycle processing, and 1099 processing.
• Serves as liaison to operations management and other departments on accounts payable and purchasing issues, including check inquiries.
• Total time allocation for all functions is 100%.

Skills

Data entry

Attention to detail

MS Office

Written & verbal communication

Education

Associates degree or equivalent

Tools

Concur

Accounting software

Job description

About Towne Towne is an exceptional arrival through departure experience company. With its best-in-class parking and hospitality solutions and its fully integrated technology platform, we deliver seamless parking and mobility experiences in the places where people live, learn, work, play, rejuvenate, and recover. Towne’s 14,000 team members create smiles by delivering exceptional experiences for the millions of people we proudly serve each year. For nearly 40 years, Towne has been committed to providing the best experience, delivered by the best team, powered by innovative technology, enhancing lives and communities. For more information, visit www.towne.com and follow us on LinkedIn. Click here for important notices that may be applicable to you. For more information about our privacy policy, please click here.

Job Details Compensation: Towne is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location. The hourly base pay range for this position is $27.00 - $28.00 per hour.

Benefits: Employees are eligible to enroll in medical, dental, and vision insurance, accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are provided company-paid basic life and AD&D insurance as well as short-term and long-term disability. Employees are also able to enroll in the company’s 401k retirement savings plan.

Paid Time Off: Employees accrue 0.0654 hours of PTO per hour worked up to a maximum of 136 hours per calendar year. Employees receive 6 paid holidays throughout the calendar year and employees accrue up to a maximum of 4 paid floating holidays per calendar year. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

SUMMARY

The Accounts Payable Coordinator is responsible for processing invoices and assisting the accounts payable team.

ESSENTIAL FUNCTIONS

• % of Time Matches invoices to receiving documents based on assigned vendors and enters invoices into the accounting system.
• Researches vendor statements and responds to vendor inquiries via phone or email on the status of payment.
• 25% Processes employee expense reports in Concur.
• Sets up new vendors in accordance with 1099 guidelines and processes claims payment requests.
• 15% Provides administrative support for the accounting department including general filing.
• 15% Assists with preparing monthly client invoices by working with the accounts receivable team during month-end close to provide backup as requested.
• 15% Complies with company policies and procedures, generally accepted accounting principles, and regulatory requirements.
• 10% Performs month-end processing, vendor approvals, pay cycle processing, and 1099 processing.
• 10% Serves as liaison to operations management and other corporate departments, assisting them with accounts payable and purchasing related issues, including check inquiries.
• 10% The total amount of time for all functions of the job - 100%

QUALIFICATIONS

• Education: Associates degree or equivalent from a two year college or technical school
• Required Licensure, Certification, etc.: N/A
• Work Experience: Two (2) years of accounts payable experience or general accounting experience
• Knowledge: Knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices
• Skills: Ability to quickly and accurately data enter a high volume of transactions with great attention to detail Ability to work in a fast paced environment adhering to strict deadlines Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint and Outlook) and various accounting technology applications Written and verbal communication skills to effectively address all levels within the organization

SCOPE

Authority to Act: Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department.

Budget Responsibility

The employee has control over resources available only.

ACKNOWLEDGEMENT AND ACCEPTANCE

The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lifting Requirements

Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.

Working Environment

The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.

Travel

Travel of up to 5% may be required.

ACKNOWLEDGEMENT AND ACCEPTANCE

I understand that every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties that I will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment of the position. I accept that at any time there may be modifications or changes to the above job description.

About Towne Towne is an exceptional arrival through departure experience company. Through our fully integrated technology and operations platform, we deliver parking and hospitality-focused solutions in the places where people live, learn, work, play, rejuvenate, and recover. Towne’s 14,000 team members create smiles by delivering exceptional experiences for the millions of people we proudly serve each year. For nearly 40 years, Towne has been committed to providing the best experience, delivered by the best team, powered by innovative technology, enhancing lives and communities. For more information, visitwww.towne.com and follow us on LinkedIn.

Towne is an affirmative Action, Equal Opportunity and E-Verify participating Employer, and encourage applications from all qualified individuals, including those with disabilities and veterans. Towne will consider for employment qualified applicants with arrest and conviction records. Towne complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you need a reasonable accommodation, please contact our Human Resources Support Center at [e-mail] or [phone]. Towne complies with applicable privacy laws by providing a notice to describe the categories of personal information collected, the purposes for which such information may be collected and used, the Company’s record retention practices, and rights you may have under the CCPA.