Accounts Payable Coordinator

Baptist Children's Homes of North Carolina, Inc.; Greensboro (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Baptist Children's Homes of North Carolina, Inc. is seeking a detail-oriented Accounts Payable Coordinator to oversee the organization’s AP function, ensuring timely, accurate, and compliant processing of invoices, reimbursements, payments, and related financial transactions.

Reporting to the Controller, the role emphasizes internal controls, vendor relationships, month-end close support, and adherence to donor restrictions and grant requirements, with a strong focus on service to ministry

Qualifications

• Minimum 5 years of progressively responsible accounts payable or accounting experience.
• Experience with high-volume AP transactions and vendor management.
• Strong knowledge of GAAP and internal control principles.
• Proficiency in accounting software and Microsoft Excel.
• Excellent written and verbal communication and attention to detail.
• Ability to work under deadlines with accuracy and integrity.

Responsibilities

• Lead the daily accounts payable function with timely processing of invoices and payments.
• Review invoices for approvals, coding, supporting docs, and policy compliance.
• Maintain vendor records, including W-9s, and payment terms.
• Process weekly payment runs via checks, ACH, and wires.
• Respond to vendor inquiries and resolve payment discrepancies.
• Monitor liabilities and ensure payments align with terms.
• Oversee Form 1099 reporting and IRS compliance.
• Reconcile AP sub-ledger to general ledger and assist monthly close.
• Support year-end reporting and audits with requested documents.
• Maintain organized records for audit readiness.
• Assist with fixed asset acquisitions and capital expenditures as needed.

Skills

Accounts payable

GAAP knowledge

Microsoft Excel

Vendor management

Internal controls

Communication skills

Detail-oriented

Time management

Education

Bachelor's degree in Accounting

Tools

Blackbaud

SAP Concur

Job description

Baptist Children's Homes of North Carolina is seeking a detail-oriented, service-minded Accounts Payable Coordinator to oversee the organization's accounts payable function in support of its ministry and mission. Reporting to the Controller, the Accounts Payable Coordinator is responsible for ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, payments, and related financial transactions.

This role serves as a key steward of the organization's financial resources by maintaining strong internal controls, fostering positive vendor relationships, and supporting ministry leaders with responsive financial services. The Accounts Payable Coordinator plays an important role in maintaining accurate financial records, supporting month-end and year-end close processes, and ensuring compliance with organizational policies, donor restrictions, grant requirements, and applicable accounting standards.

The successful candidate will demonstrate a commitment to operational excellence, continuous improvement, and faithful stewardship while providing exceptional customer service to internal and external stakeholders.

Key Responsibilities

Accounts Payable Operations

• Lead the daily accounts payable function, ensuring timely and accurate processing of invoices, check requests, and electronic payments.
• Review invoices for appropriate approvals, account coding, supporting documentation, and compliance with organizational purchasing policies.
• Maintain vendor records, including tax documentation (W-9s), and payment terms.
• Process weekly payment runs through checks, ACH, and wire transfers.
• Respond promptly to vendor inquiries and resolve payment discrepancies while maintaining positive vendor relationships.
• Monitor outstanding liabilities and ensure payments are made within agreed-upon terms.
• Oversee the annual Form 1099 reporting process and maintain compliance with IRS regulations.
• Reconcile accounts payable subsidiary ledgers to the general ledger.
• Assist with monthly financial close related to accounts payable
• Support year-end financial reporting and audit preparation by providing requested documentation and schedules.
• Maintain organized electronic and physical records to support audit readiness.
• Assist with fixed asset purchases and capital expenditure documentation as needed.

Compliance, Internal Controls & Stewardship

• Ensure compliance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, and organizational policies.
• Maintain strong internal controls over disbursements to safeguard organizational assets.
• Verify proper authorization and segregation of duties throughout the payment process.
• Ensure compliance with grant requirements, restricted funding guidelines, and contractual obligations related to expenditures.
• Assist in developing and maintaining accounts payable policies and procedures.

Systems, Process Improvement & Technology

• Maintain and optimize accounts payable workflows within the organization's accounting system.
• Identify opportunities to streamline invoice processing through automation and technology.
• Support implementation of new financial systems and process improvements.
• Promote paperless workflows and efficient document management practices.
• Assist in developing reports and dashboards that improve visibility into accounts payable operations.
• Serve as the primary point of contact for vendors regarding payment status and account inquiries.
• Partner with department leaders to ensure purchases comply with budget and purchasing guidelines.
• Provide training and guidance to staff regarding purchasing procedures, expense reimbursements, and accounts payable processes.
• Collaborate closely with Accounting, Payroll, and Finance team members to improve organizational effectiveness.

Qualifications

Required

• Minimum of 5 years of progressively responsible accounts payable or accounting experience.
• Experience processing high-volume accounts payable transactions.
• Working knowledge of GAAP and internal control principles.
• Proficiency with accounting software and Microsoft Excel.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple deadlines while maintaining accuracy.
• Strong customer service orientation and professional demeanor.
• Commitment to the mission, vision, and Christian values of BCH.

Preferred

• Associate’s or Bachelor's degree in Accounting, Finance, or Business Administration.
• Experience in nonprofit accounting.
• Experience with fund accounting.
• Experience using financial and accounting systems such as Blackbaud and/or SAP Concur
• Experience with electronic invoice management and workflow automation.
• Knowledge of 1099 reporting requirements.
• Experience supporting annual audits.

Personal & Spiritual Characteristics

The ideal candidate will demonstrate:

• A mature and growing Christian faith consistent with the organization's statement of faith and values.
• A commitment to faithful stewardship of organizational resources.
• Integrity, honesty, and professionalism in all financial matters.
• A servant-hearted attitude toward vendors, ministry leaders, and fellow employees.
• Strong attention to detail and commitment to accuracy.
• A collaborative spirit with excellent interpersonal skills.
• A desire for continuous learning and process improvement.
• A heart for serving children, families, and communities through Christ-centered ministry.

Why This Opportunity Matters

Every payment processed represents resources entrusted to Baptist Children's Homes by donors, churches, grantors, and supporters. The Accounts Payable Coordinator plays a vital role in ensuring these resources are managed with excellence, integrity, and accountability.

By providing accurate, timely financial support and maintaining strong stewardship practices, this role enables ministry leaders to focus on serving children and families while ensuring the organization remains financially healthy and mission-focused. The position offers the opportunity to make a meaningful contribution through faithful financial stewardship that supports lasting Kingdom impact.