Accounts Payable Clerk

Liverpool University Hospitals NHS Foundation Trust; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking an Accounts Payable team member to ensure timely and accurate payment of supplier invoices and credit notes, in line with Standing Financial Instructions. The role requires managing queries from clinicians and administrators, maintaining VAT compliance, and upholding strong internal and external relationships.

The post holder will work with limited supervision, prioritise workload to meet deadlines, and support the wider Finance

Qualifications

• AAT or equivalent (Intermediate Level).
• Experience in finance with VAT, petty cash, and reconciliations.
• Strong numeracy and high accuracy.
• Proficient in MS Office (Excel, Access, Word).
• Good communication and ability to liaise with staff.
• Organise workload and meet deadlines.
• Commitment to personal and professional development.

Responsibilities

• Process and pay invoices and credit notes promptly and accurately.
• Ensure VAT recovery on eligible invoices.
• Maintain invoice authorisation in accordance with procedures.
• Respond to supplier queries promptly and record actions.
• Liaise with directorates to ensure non-authorised invoices are addressed.
• Promote compliance with trust financial procedures and better payment practices.

Skills

Numeracy

Attention to detail

Organisation

Communication

Education

AAT level

Tools

Excel

Access

Word

Job description

The post holder will work as a member of a team responsible for ensuring that suppliers' invoices and credit notes are paid promptly and accurately and are duly authorised in accordance with the Trust's Standing Financial Instructions., While responsible to the Accounts Payable Team Leader, this post requires a high level of initiative in dealing with queries from colleagues and suppliers. It would be expected a member of staff in this post would to a large extent manage and prioritise their own workload, to ensure predetermined deadlines are met in a timely manner. This post requires excellent communication and working relationships within the Finance Department, the Trust and externally. In particular the post has to deal with a high volume of queries from the Directorates, and from within the Finance Department. It is expected that the post holder would communicate complex financial matters to non financial staff such as Clinicians, Clinical Managers and administrators, Responsible for ensuring that all invoices are treated approriately within the Accounts Payable System. Responsible for ensuring that all invoices, which are eligible for recovery of VAT, have been treated appropriately. The post holder will be expected to have a general awareness of contracted out services eligible for VAT recovery as well as an understanding of the general ledger expenditure codes associated with relevant directorates Responsible for ensuring that the Trust's system for authorisation of invoices is operated in accordance with established procedures and that the system is maintained to ensure maximum compliance with the Better Payment Practice Policy. Respond to supplier queries as they arise in a prompt and efficient manner, recording as appropriate any action that may be required. Responsible for liaising with the Directorate to ensure that those invoices which have not been authorised , are dealt with appropriately., The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Our statement on modern slavery We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain. The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust's supply chains and its partners to assess risk exposure and management on modern slavery. Please note: new entrants to the NHS will commence on the first pay point of the relevant band.

• AAT or equivalent (Intermediate Level), Previous Finance Experience including knowledge of vat, petty cash, reconciling control
• Possess a high degree of numeracy and accuracy
• Ability to work with Microsoft Office particularly Excel, Access and Word, Numerate
• Ability to organize their own work and use initiative to ensure that all tasks are completed
• Good communication in order to work effectively, confidently liaising with staff within the department, Trust and other Trusts
• Demonstrates high level of commitment to personal and professional development, Adaptable and flexible
• Good communicator
  Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
• The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience. The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital. It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
  Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.