Accounts Payable Associate

EPT SPE LLC; United States; On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid parental leave

401k employer match

Housing discount

Job summary

Essex Property Trust in Woodland Hills, California is seeking an Accounts Payable Associate to support the team by processing vendor invoices, security refunds, and providing excellent customer service.

You will work in a fast-paced office, perform high-volume data entry, use Yardi and Excel, handle payments (checks, EFT), and assist with month-end close. Competitive salaries, benefits, and a 20% housing discount accompany this full-time role.

Qualifications

• High school diploma or GED required.
• Experience performing high-volume data entry in a fast-paced environment.
• Knowledge of Yardi and/or property management preferred.
• Knowledge of Purchase Order process preferred.
• Microsoft Word, Outlook and strong Excel skills.
• Ability to prioritize workload and meet deadlines with accuracy.

Responsibilities

• Receive, review and process vendor invoices with accurate coding and approvals.
• Verify transactions comply with policies and procedures.
• Prepare and process payment runs (checks, EFT).
• Ensure timely payments according to terms.
• Process security refunds.
• Assist in reconciling AP transactions and posting payments.
• Research past-due balances.
• Assist month-end and year-end closing processes.
• Support internal audits with documentation.
• Collaborate with accounting team and provide back-up support.

Skills

Data entry

Yardi

Property management knowledge

Excel

Prioritization

Communication

Education

High school diploma or GED

Tools

Microsoft Word

Outlook

Job description

City Woodland Hills State California Job Location Woodland Hills Regional Office Position Type Regular

The Accounts Payable team at Essex manages the Company's invoices, security deposit refunds, and provides accounting assistance to the operations team. The Accounts Payable Associate will play a key support role on the team and be responsible for providing excellent customer service.

WHAT YOU WILL DO:

• Receive, review and process vendor invoices, ensuring accuracy in coding, matching with Pos and routing to necessary approvals in Payscan.
• Verify that transaction complies with financial policies and procedures.
• Prepare and process payment runs, including checks, EFT and Pcontrol.
• Ensure all payments are made in a timely manner, adhering to payment terms and company policies.
• Process Security refunds in a timely manner.
• Assist in reconciling accounts payable transactions, ensuring that all payments are accounted for and properly posted.
• Research past due balances thoroughly.
• Comply with state laws regarding resident move outs.
• Assist in the month end and year end closing processes by ensuring that all invoices and payments are recorded in the correct period.
• Assist with internal audits by providing documentation and information related to Accounts Payable.
• Collaborate with other members of accounting team to support overall department functions.
• Provide back up support for other team members.
• Pick up and distribute mail.
• Participate in training and development opportunities to enhance skills and knowledge.

WHAT YOU WILL NEED:

• High school diploma or GED equivalent is required.
• Experience performing high volume data entry in a fast-paced environment.
• Knowledge of Yardi and/or property management preferred.
• Knowledge of Purchase Order process preferred.
• Computer skills, including basic knowledge of Microsoft Word and Outlook, and strong knowledge of Excel.
• Must be able to prioritize workload and meet deadlines, while maintaining strong attention to detail and high level of accuracy.
• Ability to handle stressful situations in a non-confrontational, problem-solving manner is required.
• Effective communication and listening skills are necessary.
• The ability to work well in a team environment is essential. This includes placing the overall needs of the professional team above personal preferences to accomplish work objectives.
• Consistent positive attitude and tone of voice toward customers and co-workers.
• Professional behavior is required at all times.
• The ability to work with difficult people and handle conflict constructively is essential.

WHAT THE JOB REQUIRES:

• Work is primarily conducted in an office setting.
• Requires sitting at a desk or workstation for extended periods.
• Involves the use of standard office equipment such as computers, phones, and printers.
• Operates in a fast-paced work setting.
• Requires the ability to multitask and adapt quickly to changing priorities.
• May involve tight deadlines and high-energy work situations.
• This role demands availability for five days each week, with the potential for including weekends in the schedule as necessary.
• Requires the ability to sit or stand for extended periods.
• Minimal physical effort in the day-to-day tasks.
• This role does not require any travel; work is primarily conducted at the office.

WHAT YOU WILL BRING TO THE TABLE:

• Ability to comprehend and interpret instructions, short correspondence and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
• Errors in judgment may cause short-term impact to co-workers and supervisor.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%. Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career. New hires generally start between $24.50 - $29.09 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs. Come build a career with us! Essex Property Trust is an S&P 500 company and a proven leader in West Coast apartments. We are committed to the vibrant communities in which we operate, and we continually push to innovate, improve, and add value to the lives of our residents, associates, and shareholders. At Essex, we believe a company focused on diversity, equity, and inclusion (DEI) is the key driver of innovation and collaboration. We offer competitive benefits, opportunities to grow your career, and a positive workplace environment in which every employee is empowered to provide a meaningful contribution to our Company’s mission.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.