Accounts Payable Associate

USHG - Home Office; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health coverage

Paid time off

Parental leave

401(k) match

Dining discount

Pre-tax commuter benefits

Job summary

USHG Home Office, located at 853 Broadway, New York, is seeking an Accounts Payable Associate to process vendor invoices for multiple entities and locations with accuracy and discretion.

You will code invoices, verify documentation, and manage workflows in NetSuite and related platforms while supporting month‑end and year‑end close activities within a collaborative accounting team.

Qualifications

• 3–5 years of experience in accounts payable or a related accounting role.
• High school diploma or equivalent; degree in Accounting, Finance, Business, or related field preferred.
• Experience with NetSuite ERP preferred.
• Experience with Craftable, or similar ERP invoice-processing platforms required.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage a high volume of invoices across multiple entities and locations while meeting deadlines.
• Good communication and problem-solving skills, with the ability to work effectively with vendors, managers, and internal teams.
• Ability to maintain accurate, confidential, and well-organized records.

Responsibilities

• Receive, review, and process vendor invoices for multiple entities and locations, including food and beverage vendors.
• Verify invoice accuracy, supporting documentation, pricing, and proper coding before submitting invoices for approval.
• Code invoices to the appropriate general ledger accounts, departments, and locations.
• Enter and maintain invoices in NetSuite and accounts payable platforms such as Ecotrak, Craftable, or similar systems.
• Monitor invoice approval workflows and follow up with managers and departments on outstanding approvals.
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and vendor billing questions.
• Communicate with vendors regarding invoices, account statements, credits, and payment status.

Skills

Accounts payable

Excel

Attention to detail

Communication

Multi-entity processing

Education

High school diploma

Accounting/Finance degree

Tools

NetSuite ERP

Craftable

Job description

USHG Home Office
853 Broadway
17th Fl
New York, NY 10003, USA

Description

Union Square Hospitality Group (USHG) has created some of New York’s most beloved restaurants, cafes, and bars, which offer outstanding food delivered with our signature warmth and hospitality. Founded by Danny Meyer with the opening of Union Square Cafe in 1985, the company now extends beyond the walls of its eateries.

USHG has long supported its communities through hunger relief and civic organizations. USHG holds 28 James Beard Awards and numerous accolades for its distinctive style of hospitality.

Who you are:

The Accounts Payable Associate is responsible for processing vendor invoices accurately and efficiently for multiple entities and locations. This role works closely with restaurants and location managers, vendors, and the accounting team to ensure invoices are properly coded, documented, and submitted for approval in a timely manner.

You are organized, detail-oriented, comfortable working with a high volume of invoices, and able to manage multiple priorities while maintaining accurate and confidential financial records.

You have a dependable, proactive approach to work, with the ability to follow through on outstanding items and work independently as well as part of a team.

What you’ll do:

• Consistently deliver a culture of Enlightened Hospitality to all stakeholders
• Receive, review, and process vendor invoices for multiple entities and locations, including food and beverage vendors
• Verify invoice accuracy, supporting documentation, pricing, and proper coding before submitting invoices for approval
• Code invoices to the appropriate general ledger accounts, departments, and locations
• Enter and maintain invoices in NetSuite and accounts payable platforms such as Ecotrak, Craftable, or similar systems
• Monitor invoice approval workflows and follow up with managers and departments on outstanding approvals
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and vendor billing questions
• Communicate with vendors regarding invoices, account statements, credits, and payment status
• Reconcile vendor statements and follow up on outstanding invoices and discrepancies
• Coordinate vendor onboarding by verifying vendor information, obtaining W‑9 forms and payment details, and ensuring vendor records are complete before setup
• Maintain accurate vendor records and update vendor information as needed, following established company procedures
• Support month‑end and year‑end close activities, including identifying outstanding invoices and assisting with accounts payable accruals, as needed
• Work with the Accounting and Operations teams to resolve issues and improve invoice‑processing procedures
• Handle confidential financial information with discretion and follow established company policies and procedures
• Perform other related duties as needed to support the accounting team

What we need from you:

• 3–5 years of experience in accounts payable or a related accounting role
• High school diploma or equivalent required; a degree in Accounting, Finance, Business, or a related field preferred
• Experience with NetSuite ERP preferred
• Experience with Craftable, or similar ERP invoice‑processing platforms required
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Strong organizational skills and attention to detail
• Ability to manage a high volume of invoices across multiple entities and locations while meeting deadlines
• Good communication and problem‑solving skills, with the ability to work effectively with vendors, managers, and internal teams
• Ability to maintain accurate, confidential, and well‑organized records

What you’ll get from us:

At Union Square Hospitality Group,extending Enlightened Hospitality is at the heart of everything we do. We believe our people are our greatest ingredient. Joining our team means becoming part of a culture rooted in care, creativity, and growth. As an Accounts Payable Associate, you’ll enjoy:

• Competitive pay: Annual compensation of $70,000 - $75,000 with eligibility for a bonus
• Comprehensive health coverage: Medical, dental, and vision insurance, plus flexible spending options for healthcare and dependent care
• Time to recharge: Generous paid time off and paid parental leave to support life outside of work
• Investing in your future:A matched 401(k) plan to help you grow long‑term savings
• Peace of mind: Life insurance, employeeassistanceprograms, and exclusive access to primary care, mental health, and other wellness services.
• Support in times of need: Access to the USHG HUGS Employee Relief Fund, offering directassistanceto team members facing unexpected hardship
• Hospitalityperks: Annual dining credit and a 51% dining discount across the entire USHG family of restaurants
• Convenience & flexibility: Pre‑tax commuter benefits for transit and parking
• Growth and community: Opportunities for learning, mentorship, and collaboration with some of the most passionate people in hospitality.

Putting Enlightened Hospitality into Practice

Integral to our culture are our six behaviors. Ourbehaviors guidehow we work together.

• We play to win withhumbleswagger.Hospitality is a team sport where everyone deserves an opportunity to thrive and belong
• Turn over the rocks and alwaysbe connectingdotsto build uplifting experiences and relationships
• Center thesalt shakerwith an unwavering commitment to excellence and the values that matter most
• Write a great next chapter.The road to success is paved withmistakes well-handled
• Bring a charitable assumptionand err on the side of generosity
• Leave our campsite better than we found it;always responsible for the impact of our wake

*The aboverepresentsthe expected salary range for this position.Ultimately, indeterminingyour pay,we'llconsider your experience and other job-related factors.

The responsibilities outlined above are not exhaustive. This role may berequiredto take on other duties or projects as necessary to support organizational goals, in alignment with their skills, experience, and the evolving needs of the business.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.