Accounts Payable Associate

The Chautauqua Center, Inc. (branded as TCC Health); City of Dunkirk (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Chautauqua Center, Inc. in Dunkirk, NY seeks an Accounts Payable professional to manage expense verification, vendor payments, and ledger reconciliations. You will review expense reports, verify PO compliance, and assist with month-end close while supporting cross-departmental inquiries.

Requirements include an accounting degree and 2+ years in accounting; proficiency with MS Office and adaptability to new software are essential. This is a full-time on-site role with standard office hours.

Qualifications

• Associates' or Bachelor's degree in accounting required.
• 2+ years accounting experience preferred.
• CAPP certification preferred.

Responsibilities

• Receives and verifies expense reports; reconciles with accounts.
• Facilitate payment of vendors and verify IDs and PO against records.
• Verify non-excluded entities; update purchase orders and credits.
• Reconcile monthly statements and assist with journal entries.
• Enter accruing entries; perform monthly closings and reconciliations.
• Collaborate with other departments and remove sales tax from orders.

Skills

Reliability

Office proficiency

Learning accounting software

Organizational skills

Confidential records handling

Education

Associates' or Bachelor's degree in accounting

Tools

Microsoft Office Suite

Job description

Department: Accounts Payable

Reporting Manager: Director of Finance

Position Status: Full time

FLSA Level: Varies

Revised: 04/03/2025

Position Summary

Supervisory Responsibilities

• None

Essential Functions/Responsibilities of the Position

• Receives and verifies expense reports; reconciles expense and other financial reports with account

balances and other office records.

• Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing

purchase orders, and resolving discrepancies.

• Verification of non-excluded entity or individual
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and

issues purchase order amendments or stop-payment orders as needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Facilitates adjusting journal entries
• General journal entries
• Enter accruing entries as required
• Monthly reconciliation and closing entries
• Work well with other departments as you help solve problems or answer questions
• Remove sales tax from orders and other items
• Other related duties as assigned by Director or CFO

Position Qualifications

EDUCATION

• Associates' or Bachelor's degree in accounting

EXPERIENCE (Years & Certifications)

• 2 Plus years accounting experience preferred
• Certified Accounts Payable Professional (CAPP) certification preferred.

SKILLS

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Position Requirements and Working Conditions

Physical Activities

Frequency: (N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%

• Ascending or descending stairs and the like.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving about to accomplish tasks.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Travel to meet with various stakeholders
• Assess risk, detect risk factors for site safety purposes through being aware of surrounding environment, individuals, noises, observations, etc.

Environmental Conditions

Frequency: (N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%

• Low temperatures.
• High temperatures.
• Outdoor elements such as precipitation and wind.
• Noisy environments.
• Hazardous conditions.
• Poor ventilation.
• Small and/or enclosed spaces.
• Adverse environmental conditions expected.

Physical Demands

Frequency: (N)Never - 0%, (O)Occasionally - 50% or (C)Constantly - 100%

• Sedentary work that primarily involves sitting/standing. Constantly
• Light work that includes moving objects up to 20 pounds.
• Medium work that includes moving objects up to 50 pounds.
• Heavy work that includes moving objects up to 100 pounds or more. Never

EEO Statement

The Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.

Acknowledgement

I have read the attached job description for the position of x at The Chautauqua Center. I fully understand the job description. I can perform the essential functions and meet the job requirements of the position. I also understand that The Chautauqua Center may revise this job description at any time as business needs dictate. I realize that the job description is not intended to be an exhaustive listing of all the functions of the job, nor is it to limit The Chautauqua Center's right to assign other functions to an employee in this position.