Accounts Payable Analyst II (Contract)

Airbus US Space & Defense, Inc.; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Airbus U.S. Space & Defense, Inc is seeking an Accounts Payable Specialist to ensure accurate and timely payments across the organization and its affiliates. The role focuses on invoice processing, expense reports, and supporting month-end close under the Accounts Payable Manager.

Candidates should have a bachelor’s degree in accounting or finance, 2–3 years of AP experience, and proficiency in Excel. Familiarity with Concur and ERP systems is preferred.

Qualifications

• Bachelor's degree in accounting/finance or equivalent experience (3+ years in accounting).
• 2-3 years of accounts payable experience; 3+ years in AP/GL preferred.
• Knowledge of FAR; working knowledge of US GAAP/IFRS; CAS preferred.
• Proficiency in Excel; ERP experience (Costpoint/SAP) and Concur preferred.

Responsibilities

• Support AP processes including invoice review, voucher creation, payments, and mailboxes.
• Assist with month-end close, reconciliations, and bank reconciliations.
• Research and resolve vendor inquiries and issues; run daily reports.

Skills

Problem solving

Attention to detail

Organizational skills

Effective communication

Education

Bachelor's degree in accounting/finance

Tools

Microsoft Excel

Costpoint

SAP

Concur

Job description

Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.

Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.

Position Summary:

The Accounts Payable Specialist is primarily responsible for supporting proper execution of accounts payable process to ensure accurate and timely payment for Airbus U.S Space and Defense, Inc. and its affiliates. Some of the main duties among other include, Invoice payment and expense report processing, and month-end close support. The position will aid the Accounts Payable Manager with all account's payable operation and other business-related topics as required.

Responsibilities:

Accounts Payable Corporate: 65%

• Support physical check payment process including invoice review, voucher creation, voucher selection for payment and issuing a small number of paper checks and submission of respective positive pay file to the bank.
• Support electronic payment process including, creating & uploading EFT file for ACH payments and wire submission for approval.
• Analyze discrepant vouchers and identify the root cause of the problem and recommend solution to for improved accuracy and efficiency.
• Support month-end close and reconciliation including reconciliation of AP subledger to General ledger, prepaid accounts, support bank reconciliation.
• Manage the accounts payable mailbox for timely resolution.
• Research and resolve accounts payable issues with vendors.
• Run and analyze daily reports.

Travel and Expense: 15%

• Support employee expense report process using Concur and a functional back up to Concur administrator.
• Reconcile AMEX Business Travel Account (BTA) and Concur travel expense on a monthly basis.

Additional Responsibilities 20%

• Assist with ad hoc projects including but limited to process improvement, system integration, and other assigned accounting and finance activities.

Qualified Experience / Skills / Training:

Education:

• Required:Bachelor's degree in accounting / financeor equivalent experience (3 or more years in accounting).

Experience:

• Required: 2-3 years of experience in Accounts Payable.
• Preferred: 3+ years of Accounts Payable or General Ledger & Corporate Accounting experience or equivalent.

Licensure/Certifications:

• Required: N/A
• Preferred: N/A

Knowledge, Skills, Demonstrated Capabilities:

• Required: Ability to solve problems.
• Required: Working knowledge of Federal Acquisition Regulation (FAR).
• Preferred: Working knowledge of U.S. GAAP and IFRS.
• Preferred: Working knowledge of Cost Accounting Standard (CAS).

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

• Position requires attention to detail, excellent organizational follow through skills.
• Effective communication skills with the ability to clearly and concisely express ideas both verbally and in writing.
• Proficiency in English required.

Technical Systems Proficiency:

• Required: Proficiency in Microsoft Excel.
• Preferred: Experience in Costpoint, SAP or equivalent ERP system.
• Preferred: Experience in Concur.

Travel Required:

• 5% Domestic and International.

Physical Capability

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic. identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment.
• Carrying: able to carry documents, electronic equipment and/or supplies up to 25lbs.
• Lifting: able to lift documents, electronic equipment and/or supplies up to 25lbs.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves.
• Standing: able to stand for long periods of time.

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status, or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.