Accounts Payable Administrator

Victaulic Company; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Life insurance

PTO and holidays

Job summary

Victaulic is seeking an experienced Accounts Payable Administrator to join the AP team at our Headquarters in Easton, PA. You will process US and Canadian vendor invoices, ensure compliance with procure-to-pay controls, and support month-end close.

The ideal candidate has 2–4 years of AP experience, strong attention to detail, and familiarity with ERP systems and Excel. This role emphasizes accuracy, collaboration, and timely payments within terms.

Qualifications

• 2–4 years of accounts payable experience, including invoice processing and matching.
• Manufacturing or multi-entity experience preferred.
• Proficiency with ERP/accounting systems and Excel for data analysis.

Responsibilities

• Review, code, and enter vendor invoices and credits with required approvals.
• Perform two- and three-way matching of invoices to POs and receipts.
• Process invoices for US and Canadian entities with correct tax coding.
• Monitor queues and aging to ensure timely processing and discounts.
• Support scheduled payment runs and issue checks per controls.
• Resolve payment exceptions and respond to inquiries from vendors.
• Reconcile vendor statements and assist month-end accruals.

Skills

Accounts payable

Invoice processing

Vendor management

Auditing and controls

Month-end close support

Education

Associate's degree in Accounting, Finance, or Business

Tools

ERP systems

Excel

Job description

Job Description VICTAULIC Position Title: Accounts Payable Administrator Assignment Type: Regular, Full-Time Location: Headquarters - Easton, PA Reports To: Sr. Manager Accounts Payable, Finance

Job Summary

Our company is seeking an experienced Accounts Payable Administrator to join our Accounts Payable team. This position is responsible for the accurate and timely processing and payment of vendor invoices for our U.S. and Canadian operations while ensuring compliance with procure-to-pay policies, vendor documentation requirements, and payment controls. The ideal candidate will bring strong attention to detail, analytical ability, and a collaborative approach to resolving vendor and internal inquiries, supporting the month-end close, and maintaining audit-ready records.

Key Responsibilities

• Review, code, and enter vendor invoices and credit memos accurately and on time, verifying required approvals and following established procedures and audit controls
• Perform two- and three-way matching of invoices to purchase orders and receiving records, and route price, quantity, freight, tax, and unit-of-measure variances for resolution
• Process invoices for both U.S. and Canadian entities, applying the correct entity, currency, and tax coding per established guidelines
• Monitor invoice queues, shared AP mailboxes, and aging to ensure timely processing, payment within vendor terms, and capture of available early-payment discounts
• Identify and elevate duplicate, unusual, or potentially fraudulent invoices and payment requests in accordance with policy
• Support scheduled payment runs (check, ACH, and wire), including validating payment batches against approved invoices, terms, and vendor banking records, and preparing and distributing checks per departmental controls and timeframes
• Research and resolve payment exceptions, including voids, stop payments, returned or rejected electronic payments, and reissues; monitor unapplied credits and vendor debit balances
• Respond to vendor and internal inquiries on invoice status, payment status, and remittance details in a timely and professional manner
• Research and resolve invoice discrepancies, pricing differences, missing receipts, and purchase order issues with Purchasing, Receiving, budget owners, and vendors
• Reconcile vendor statements to the AP subledger and resolve differences, missing invoices, and unapplied credits
• Prepare month-end accruals, including received-not-invoiced liabilities, and record and review AP-related general ledger entries by established close deadlines
• Follow procure-to-pay policies, approval authority limits, and internal controls, and elevate exceptions and control concerns
• Maintain organized, audit-ready records in accordance with record-retention requirements
• Perform other related duties as assigned

Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or Business preferred (or an equivalent combination of education and experience)
• 2-4 years of accounts payable experience required, including invoice processing and matching; manufacturing or multi-entity experience preferred
• Working knowledge of accounts payable processes, procure-to-pay controls, and basic general ledger accounting, including accruals and the month-end close
• Proficiency with ERP or accounting systems and invoice imaging and workflow tools, with the ability to learn new systems quickly
• Proficiency in Microsoft Office suite with strong Excel skills (sorting, filtering, lookups, and pivot tables)
• Strong data entry accuracy, attention to detail, and analytical and math skills
• Excellent verbal and written communication skills for working with vendors and internal partners
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment
• Ability to work effectively as part of a team, learn new tools and practices, and handle confidential financial and vendor information with discretion and integrity

What We Offer

Build A Better Career

• Competitive compensation with performance-based incentives
• Career development programs and internal promotion pathways - we build from within
• Tuition reimbursement and continuous learning opportunities

Build A Better Future

• Comprehensive health, dental, and vision coverage
• Retirement savings plans with company match
• Life insurance and disability coverage

Build A Better You

• Paid time off, holidays, and flexible work arrangements where applicable
• Employee Assistance Programs (EAP) and wellness resources
• Inclusive, team-oriented culture where people look out for one another

Build A Better World Join a company whose products contribute to a safer, more sustainable built environment every day.

Compensation

The base salary range for this position will be determined based on experience, qualifications, skills, and geographic location. This role is also eligible for uncapped, variable compensation and the full benefits package described above.

Immigration Sponsorship

Victaulic does not provide immigration sponsorship (e.g., H-1B, TN, or other work visa sponsorship) for this position. All applicants must be currently authorized to work in the applicable country on a full-time basis without the need for employer-sponsored immigration support now or in the future.

Equal Employment Opportunity

Victaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status. Background checks may be required as part of our pre-employment process.

Victaulic Staffing Partner Communication Policy

All staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic’s Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process.

Lets Build a Better World Together. victaulic.com/careers #LI-RS1 Victaulic is a leader in pipe joining solutions, with over 5,500 employees involved in some of the most prestigious construction projects worldwide. From the Hoover Dam to Bird’s Nest National Olympic Stadium in Beijing, Victaulic is there-increasing stability and sustainability wherever we go. While working for a fast-growing global leader is attractive, most Victaulic employees feel our best attributes are what we do for our people. This means doing things like building from within, sticking to our word, taking care of each other, and doing the right thing even when no one is watching. This blend of extraordinary opportunity and genuine caring is why so many people choose to build their lives and careers with us.