Accounts Payable & Accounts Receivable Specialist

WGI; West Palm Beach (FL); Presencial; USD 42 000 - 62 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical

Dental

Vision

LTD & STD

Life Insurance

401k with match

PTO

Holidays

HSA with company contribution

Pet insurance

Employee Assistance Program

Resumo da oferta

WGI, located in West Palm Beach, FL, seeks an Accounts Payable and Accounts Receivable Specialist to manage both vendor invoices and client payments. The role reports to the Corporate Controller and ensures timely, accurate processing of financial transactions.

As part of a growing consulting firm, you will work with a collaborative team and leverage BST/QuickBooks to maintain records and support month-end close. Relevant experience in professional services is preferred.

Qualificações

• Requires strong attention to detail.
• Excellent organization and multitasking abilities.
• Experience in AP/AR preferred.
• Applicants must be authorized to work in the U.S. without visa sponsorship.

Responsabilidades

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs.
• Respond to vendor inquiries and resolve billing discrepancies.
• Review expense reports for proper coding and approvals.
• Maintain vendor records and 1099 tracking.
• Monitor AP aging and flag post-due balances.
• Review post-due customer accounts and assist with collections.
• Research unapplied/misapplied payments and process corrections.
• Prepare collection reports and coordinate write-offs.

Conhecimentos

MS Excel

MS Outlook

Attention to detail

Analytical thinking

Communication skills

Vendor invoicing knowledge

Project billing

Formação académica

High school diploma or GED

Ferramentas

BST

QuickBooks

Descrição da oferta de emprego

We are seeking an Accounts Payable and Accounts Receivable Specialist to join our growing team in the West Palm Beach, FL office. The AP & AR Specialist will report to the Corporate Controller and manage both the incoming and outgoing financial transactions of the company. This role ensures vendors are paid accurately and on time and that clients settle their invoices promptly.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package including:

• Medical
• Dental
• Vision
• LTD & STD
• Life Insurance
• 401k with match
• PTO
• Holidays
• HSA with company contribution
• Pet insurance
• Employee Assistance Program.

Accounts Payable

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag post-due vendor balances.

Accounts Receivable

• Review post-due customer accounts with the Controller and Project Managers and assist with collection efforts.
• Review daily checks, wires, and ACH funding received and complete daily cash application to client or non-A/R accounts.
• Research unapplied and misapplied payments to determine and process corrections.
• Prepare collection reports; coordinate write-offs with Operations and Accounting, recommend invoices for write-off, and transmit approved items to third-party collections.
• Maintain documentation for A/R processes, process changes, and customer collection terms.
• Review and complete partial and final lien waivers and obtain required signatures.
• High school diploma or GED
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred
• Basic understanding of accounting software preferred (BST and QuickBooks preferred).
• Experience in engineering, construction, or professional services industry preferred.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas.

In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.