Accounts Payable

Crescent Hotels & Resorts; Evanston (WY); On-site; USD 42,000 - 65,000; Full time

Job summary

Crescent Hotels & Resorts is seeking an Accounts Payable Clerk to verify procedures, obtain approvals, and pay invoices promptly in line with policy. You will route invoices for approval, ensure accurate coding, and maintain comprehensive PO and invoice logs.

The role requires strong English communication, excellent organizational skills, and a team-oriented, professional approach. On-site position with standard hotel-associate duties and attendance requirements.

Qualifications

• Ability to communicate in English and maintain professional appearance.
• Self-starting with an even disposition and able to work with guests.
• Strong organizational skills with attention to detail.
• Ability to compile facts and figures and use a calculator/PC.
• Proficient in operating a computer and basic software.
• Good telephone etiquette and clear communication.

Responsibilities

• Verify purchasing procedures: PO vs invoice price, quantity, and valid PO number; maintain PO Log.
• Route invoices with PO to department heads and Executives for approval; ensure correct account coding and timely return.
• Process approved invoices for payment with signatures and backup.
• Pay hotel invoices timely; verify amounts, account coding, and discounts taken.
• Handle vendor inquiries and reconcile vendor statements.
• Maintain open, paid, and voided invoices files in an organized, up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Comply with attendance rules and be available to work regularly.
• Perform any other job-related duties as assigned.

Skills

Accounts payable

English communication

Organizational skills

Team player

Computer skills

Telephone etiquette

Job description

Hilton Orrington
Hilton Orrington Evanston
1710 Orrington Avenue
Evanston, IL 60201, USA

Hilton Orrington
Hilton Orrington Evanston
1710 Orrington Avenue
Evanston, IL 60201, USA

JOB OVERVIEW: Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.

ESSENTIAL JOB FUNCTIONS:

• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job related duties as assigned.

REQUIRED SKILLS AND ABILITIES: Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Strong organizational skills with attention to detail. Ability to compile facts and figures. Ability to operate personal computer and calculator. Telephone etiquette skills needed.

PERFORMANCE STANDARDS

Customer Satisfaction:

Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Crescent staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Crescent associate is a guest relations ambassador, every working minute of every day.

Work Habits:

In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something.

Safety & Security:

The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.

NOTE:

This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate’s supervisor.

Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.