Accounts Payable

Talentify; Dallas (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

401(k) matching

Paid holidays

Paid vacation

Paid sick leave

Employee assistance program (EAP)

Tuition reimbursement

Jury duty leave

Job summary

The Accounts Payable Clerk at The Joule Dallas, operated by Highgate Hotels, handles accurate processing of hotel accounts payable, daily cash reconciliation, and related accounting tasks. You will ensure invoices, payments, deposits, and supporting docs are recorded, reviewed, and reconciled to maintain financial integrity.

Responsibilities include vendor invoice processing, PO matching, approvals, data entry, and month-end accrual support, with a comprehensive benefits package for full-time

Qualifications

• High School diploma or equivalent; hotel or related field preferred.
• Proficient with Birchstreet system.
• Proficient in Windows, spreadsheets and word processing.
• Effective verbal and written communication with all employees and guests.
• Ability to multitask and meet deadlines.
• Maintain confidentiality of information.
• Demonstrate initiative and anticipate operational needs.

Responsibilities

• Process vendor invoices accurately and timely with proper documentation.
• Review invoices for accuracy including pricing, taxes, and coding.
• Match invoices to POs and receiving records.
• Obtain management approval and investigate discrepancies.
• Enter invoices into the hotel's accounting system.
• Maintain vendor files and documentation.
• Prepare AP checks, ACH payments, and other payments.
• Monitor vendor statements and reconcile balances.
• Research and resolve invoice discrepancies and payment issues.
• Maintain organized AP filing per requirements.
• Assist with month-end AP accruals and reporting.
• Perform daily cash reconciliation and reconcile deposits.
• Verify deposits against system reports and docs.
• Ensure performance aligns with hotel policies.

Skills

Communication

Multitasking

Confidentiality

Initiative

Customer service

Education

High School Diploma

Some college courses

Tools

Birchstreet

Microsoft Excel

Microsoft Word

Windows

Job description

Compensation Type

Hourly

Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location

The Joule Dallas, TX

Built in the 1920s, the neo-Gothic landmark building at 1530 Main Street was originally the Dallas National Bank. It dominated the downtown skyline during a thriving era of Dallas banking and West Texas oil booms. Downtown Dallas flourished through the ’80s, but as the 20th century drew to a close, it was a shadow of its former glory. A decade of development deals and massive renovations transformed the then-vacant bank building into a Forbes four-star boutique hotel. Aptly named after the international unit of energy, The Joule brought a charge to downtown Dallas when it opened in 2008. Through a series of further renovations and expansions as adjacent properties became available, The Joule has become a cultural, shopping, and dining destination—a forerunner in the renaissance of downtown Dallas.

Overview

The Accounts Payable Clerk is responsible for the accurate and timely processing of hotel accounts payable, daily cash reconciliation, financial documentation, and related accounting functions. This position plays an important role in maintaining the financial integrity of the hotel by ensuring invoices, payments, deposits, cash transactions, and supporting documentation are properly recorded, reviewed, and reconciled.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring appropriate documentation, approvals, coding, and supporting information are provided.
• Review invoices for accuracy, including quantities, pricing, taxes, payment terms, purchase orders, receiving documentation, and appropriate departmental coding.
• Match invoices to purchase orders and receiving records in accordance with established procedures.
• Obtain appropriate management approval for invoices and investigate discrepancies prior to payment.
• Enter invoices and related transactions into the hotel's accounting system.
• Maintain accurate vendor files and ensure vendor information is properly documented.
• Prepare accounts payable checks, ACH payments, and other approved payment requests.
• Monitor vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and payment issues.
• Maintain an organized accounts payable filing system and ensure documentation is retained in accordance with hotel and company requirements.
• Assist with month-end accounts payable accruals and reporting.
• Perform daily reconciliation of hotel cash receipts, credit card transactions, checks, and other forms of payment.
• Reconcile daily cashier reports and deposits from Front Office, Food & Beverage, Spa, Retail, and other revenue-generating departments as applicable.
• Verify that daily deposits agree with system-generated reports and supporting documentation.
• Review cash overages and shortages and ensure discrepancies are properly documented and investigated.
• Perform other duties as requested by management.

Qualifications

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
• College courses in an associate field preferred.
• Must be proficient in Windows, Company approved spreadsheets and word processing
• Must be proficient with Birchstreet system.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.

Benefits

We are pleased to offer to our full-time associates a comprehensive and competitive benefits package designed to support your health, well-being, and financial future.

• Medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability insurance401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)
• Employee assistance program (EAP)
• Educational opportunities / Tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

For Employees Based in Washington:

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service
• Paid Sick & Safe Time accrues at 1 hour for every 30 hours worked, with up to 72 hours of unused time carried over from one anniversary year to the next.

For Employees Based in Colorado:

• 8 paid holidays per year; employees working in the City of Denver receive 64 hours of designated holiday time per calendar year
• Up to 20 days of paid vacation per year, based on classification and length of service
• 6 days or 48 hours of Paid Sick Leave per year, accrued at 1 hour for every 30 hours worked.

For Employees Based in California:

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service, capped at 1.5x annual accrual rate; non-supervisory employees working in the City of Los Angeles accrue up to 22 days of Compensated Time Off, based on length of service capped at 192 hours of combined PST and CTO.
• Paid Sick Time accrues at 1 hour for every 30 hours worked, unused time is carried over from one anniversary year to the next up to a maximum of 80 hours; employees working in the City of Los Angeles are provided 40 hours of Paid Sick Time annually on their anniversary, unused time is not carried over from one anniversary year to the next.

Please note that certain benefits described above for associates in Washington, Colorado, and California may vary for associates covered by a Collective Bargaining Agreement (“CBA”). For such associates, eligibility for and the terms and conditions of benefits are governed by the applicable CBA and any applicable plan documents, and may differ from the benefits described above. In the event of any conflict or inconsistency, the terms of the applicable CBA and governing plan documents will control, as applicable.

**The above-referenced benefits do not apply to part-time positions

Posting Date

This job opening was posted on September 8, 2026 and will remain open for at least 75 days.