Accounts Payable

Chateau Elan; Braselton (GA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical and Dental

Vision insurance

Vacation and Holidays

Pet insurance

Life insurance

Disability plans

401(k) with matching

Discounts via YouDecide/Hotel Room

Job summary

Chateau Elan in Braselton, GA seeks an Assistant Director of Finance to support the hotel’s financial operations and month-end close. You will safeguard assets and prepare GAAP-compliant reports while coordinating with department heads on financial matters.

The role requires strong organizational skills, clear communication, and proficiency with Microsoft Office. Prior experience in hospitality finance is preferred, and HEI standards guide daily activities.

Qualifications

• Strong organizational skills with attention to detail.
• Effective verbal and written communication skills.
• Must be computer savvy and able to operate a personal computer and calculator.
• Experience with Microsoft Office software is required.

Responsibilities

• Assist the Director of Finance in directing the hotel’s financial activities.
• Safeguard assets and prepare financial reports in accordance with GAAP and HEI standards.
• Process invoices, reconcile accounts and support monthly close activities.
• Ensure accuracy of accounts payable and vendor communications.

Skills

Organizational skills

Communication skills

Computer literacy

Education

B.S. in Accounting or Hotel Management

Tools

Microsoft Office

Job description

About Us

Within the sweeping panorama of the north Georgia foothills, Chateau Elan began with the planting of the vineyards in 1981. From these lush vines has grown a 3,500 acre conference and leisure destination. We welcome your interest in applying for a position with Chateau Élan Winery & Resort. For many years, we have served our guests with the highest level of products and service in luxury resorts. We owe our growth and success to our associates who have served our guests with dedication and pride. The key to our continued growth is found in satisfying and exceeding our guests’ expectations. We look for people with personality, energy, enthusiasm and commitment. We nurture and train our associates throughout their tenure here. They, in turn, provide the highest level of guest service making Chateau Élan the special place it is today.

Perks

• discount hotel stays
• discount spa services
• discount golf
• discount food and beverage
• discount retail
• access to the YouDecide® discount program

YouDecide® offerings include negotiated pricing arrangements for vacation destinations, hotels, vacation planning, rental cars, movie tickets/rentals, consumer electronics, consumer goods and services, personal services and even discounts on cell phones and plans.

We value U.S. military experience and invite all qualified military candidates to apply.

Compensation Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Overview Assist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Essential Duties and Responsibilities

• File and distribute credit card cancellations, bulletins and credit warnings.
• Process and follow-up on all returned checks accepted as cash payment.
• Ensure excellent service and guess correspondence with credit card and payment inquiries.
• Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.).
• Maintain accurate and legible logs for all credit cards.
• Reconcile credit cards monthly to General Ledger.
• Set up new vendor accounts in accordance with established policy.
• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.
• Maintain an accurate, up to date Purchase Order Log.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval.
• Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Reconcile outstanding checks with AP aging report, monthly.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Participate in Monthly closing
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job related duties as assigned.

Qualifications and Skills

B.S. in Accounting or Hotel Management preferred. Experience in Hotel or Hospitality related Finance and Accounting. Strong organizational skills with attention to detail. Ability to compile facts and figures. Must be computer savvy and have the ability to operate personal computer and calculator. Experience with Microsoft office software is required. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

• Medical and Dental programs through Anthem Blue Cross Blue Shield
• Vision insurance programs through EyeMed
• Vacation, Sick and Holiday programs
• pet insurance through the ASPCA
• Supplemental, Spousal and Child Life insurance
• Short and Long-Term Disability plans
• 401(k) Savings Plan with matching funds
• discounts through our 'YouDecide' and Hotel Room Discount programs

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Culture and Opportunities

Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. We show our “love” to our associates by providing market-leading compensation packages, generous PTO and flex-time initiatives, outstanding career development and advancement opportunities, and job-appropriate assets and resources. We’re always looking for associates who share our passion for hospitality. With a variety of world-class brands in our portfolio, hotel locations throughout the United States, and an unparalleled suite of tools, technology, and training, we’re able to provide our associates with a truly unique opportunity to grow and build their future. Find the career that aligns with your goals by beginning your online search today. Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.